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HomeMy WebLinkAbout07-06-2021 Mechanical Committee Meeting Minutes MECHANICAL COMMITTEE MEETING OF THE CITY OF CANTON Tuesday, July 6, 2021 5:30pm 2 North Main Street Canton IL 61520 Aldermen in attendance: Angela Hale, Angela Lingenfelter, Jeff Fritz, Greg Gossett Aldermen Absent: Staff in attendance: City Engineer Keith Plavec, Treasurer Crystal Wilkinson, Comptroller Beka Schutz, Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock Others in attendance: Alderman John Lovell, Alderwoman Andra Chamberlin, Alderman Crag West, Jed Rhodes, John Davis Media in attendance: The Daily Ledger John Froehling Alderman Greg Gossett called the meeting to order at 5:35 pm to discuss the bids for lot 12-20 for the lots at Canton Lake PUBLIC WORKS WATER & SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS & GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN LAKE, BUILDING & GROUNDS ALDERMAN GREG GOSSETT, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON BIDS FOR LOTS 12-20 OF OLD BEACH ADDITION TO LAKE CANTON Attorney Jump distributed a copy of the bids to everyone for review. The following bids were received from the following individuals:  Roger and Donna Strode Purchase price of $4500.00 for lot 12  John and Gloria Davis land trust Purchase price of $26,000.00  Jed Rhoads and Royce Jones Purchase price of $40,000.00 Attorney Jump put together a small summary/synopsis of the bids received. A copy of the covenants and restrictions proposed were also distributed for review. There are a lot of similarities and slight differences. The goal of tonight’s committee meeting is to make a recommendation to council. Once the recommendation is received a formal ordinance will be prepared to present to the council. A ¾ vote will be required for the council to approve an ordinance. Attorney Jump disclosed that John and Gloria Davis are clients of Attorney Jump, but during this process John and Gloria Davis has retained separate council. Attorney Nancy Rabel represented John and Gloria Davis with this process. If the bid is awarded to John and Gloria Davis, attorney Jump said he will discuss with the mayor the possibility of a conflict waiver. The proposals receive from John/Gloria Davis and Jed Rhoads are more complete than Roger/Donna Strode’s bid. The bid from Roger/Donna Strode was missing a lot of requirements set forth in the bidding document. Roger Strode was requesting to buy only lot 12. The price was $4500.00 with a two-year timeframe. The other two bids received were very comprehensive and included the restrictions and covenants. They provided the incentives they would be asking the city for—along with the contingencies related to them. A site plan for both Jed Rhoades bid and John/Gloria Davis was included. Both of these two bids propose leases being involved for the lakefront. They also both involved leases for access for the property owners to the lake. John/Gloria Davis proposed either an easement or a lease over lot 11 and goes behind lot 9 and 10 down to the water. Jed Rhoades bid goes more from the front sides with a straight shot down to the water. Both of these bids propose purchasing lots 12-20. Jed Rhoads bid would first offer lots 12-14 to the property owners across the street—which is one difference between the two bids. The biggest difference in the two bids is the number of homes. Jed Rhoades proposes more homes with a total of 9 homes. John/Gloria Davis propose 5 homes. Jed Rhoades homes have smaller square footage requirements. John/Gloria Davis propose a higher minimum square footage. John/Gloria Davis provided an annual projected revenue, but Jed Rhodes did not include an annual projected revenue. John Davis explained that he is not a developer, but has looked at the property to determine the best use. John feels there is a lack of property for professionals within the community to build homes. The idea is to provide access to the lake, cleaning out the trees. It is proposed that lot 11 remain a common area that would help with the parking problem the current residents face. John further said that it was his understanding that the City would have first right of refusal in the event the lots are sold back to anyone else. Attorney Jump explained that it would only be true if it was more than 5 years- at which time the City would then have the right to purchase them back. Otherwise, they could be sold to whoever as part of the development. Mayor McDowell said that if they lots are sold to someone across the street, this would fall under the jurisdiction of planning and zoning. They would then be unable to just build a garage on the lot unless they went before the planning and zoning committee and had it approved. Jed Rhoades explained that most of the new construction in the area is around the size of 1600- 1800 square feet- which is how he determined the number of homes to include in the development plans. John Davis brought his daughter from George to the meeting. John’s daughter is interested in two of the lots- and is a prospective buyer. John further explained that his plan allows for more space between the homes instead of being right on top of each other. John said he understands that his proposal came in less that Jed Rhoades, but feels he would create a subdivision that would be very well done and would be very attractive. Jed Rhoades explained to the committee that he and Royce Jones are developers and this is the type of work that they do. Just because someone builds a 1600 square foot home doesn’t mean that it’s not going to be a nice home. If someone wants to build a home, his proposal includes 9 options. Jed has discussed building homes with prospective owners. There is a lot of excitement and is confident in the proposed plans. Attorney Jump said that both proposals include a lot of similarities with only slight differences. Mayor McDowell said that he is still leaning toward the city putting in the docks and the docks being leased from the city. The docks should all be consistent instead of all different docks. This is a small issue, but definitely wants it to be considered by the Council. Motion and second were made by Aldermen Fritz/Hale to send to council without recommendation. Roll Call: Ayes: Alderwoman Angela Hale, Alderwoman Angela Lingenfelter, Alderman Jeff Fritz, Alderman Greg Gossett Nays: None Absent: None The motion carried. Alderman Lovell asked Jed Rhoades to also provide a revenue projection for the next council meeting. ADJOURNMENT Motion and second were made by Alderman Gossett/Lingenfelter to adjourn without the need for executive session. Roll Call: Ayes: Alderwoman Angela Hale, Alderwoman Angela Lingenfelter, Alderman Jeff Fritz, Alderman Greg Gossett Nays: None Absent: None The motion carried. _______________________________________________________________________ Diana Pavley Rock, City Clerk