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HomeMy WebLinkAboutResolution #1078RESOLUTION N0. 1078 A RESOLUTION APPROVING AN "AGREEMENT FOR MAINTENANCE OF MUNICIPAL STREETS" BETWEEN THE CITY OF CANTON AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND DELIVER SAID AGREEMENT. WHEREAS, the Canton City Council has determined that it is necessary and in the best interest of the City of Canton to enter into an agreement with the Illinois Department of Transportation hereto attached and herein incorporated as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CANTON, Fulton County, Illinois, as follows: 1. That the agreement hereto attached as Exhibit "A" between the City of Canton and the Illinois Department of Transportation is hereby approved. 2. That the Mayor and City Clerk are hereby authorized and directed to execute and deliver said agreement on behalf of the City of Canton. 3. That this Resolution shall be in full force and effect immediately upon its passage by the City Council of the City of Canton, Fulton County, Illinois, and approval by the Mayor thereof. PASSED by the City Council of the City of Canton, Fulton County, Illinois at a regular meeting this 4th day of June 1985 upon a roll call vote as follows: AYES: Aldermen Kovachevich, Zilly, Falcone, Sarff, Bohler, May, Chapman . NAYS : None . ABSENT : Alderman Workman . APPR ED: Donald E. Edwards, Mayor. ATTEST: Nancy Whit s, City Clerk. Illinois Department of Transportation Agreement for Maintenance of Municipal Streets THIS AGREEMENT, made and entered into this day of A.D. 19 -, by and between the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as the "Department" and canton a municipal corporation organized and existing under and by virtue of the laws of the State of Illinois, hereinafter referred to as the "Corporation." WITNESSETH, that for and in consideration of the covenants hereinafter mentioned, the Corporation agrees to operate and maintain for the period beginning Juiv 1. 1 g $,~, and ending ,tune 30. 19 86 , in a manner satisfactory to the Department, portions of certain streets being used as extensions or parts of State highways tying within the bound- aries of the Corporation. It is understood and agreed that this agreement may, in the discretion of the Department, be extended to cover the twelve month period ending June 30. 19$Z, under the same terms, conditions and amounts stipulated herein, subject to an adequate appropriation being enacted by the General Assembly, unless the Corporation gives written notice to the Department of termination. Such extension shall be accomplished by a letter from the Depart- ment to the Corporation. The Department reserves the right to amend this agreement at the time of extension by adjusting the inflation factor used to determine the rates of compensation by application of the most recent Federal Highway Administration's "Highway Maintenance and Operations Cost Trend Index." It is further understood that the terms of this agreement may be adjusted by addendum during the agreement's tenure to compensate for the addition or deduction of lane miles of streets to be maintained. Such addendum shall be approved and signed by both parties. Operation and maintenance includes but is not limited to all routine surface and pothole repairs, temporary full-depth patches, expansion bump removal on bituminous surfaces, crack and joint sealing, cleaning and litter pickup, snow and ice control and all other routine opera- tional services. Median maintenance, when applicable, shall consist of sweeping, litter pickup, mowing, and routine surface repairs. The Corporation agrees to operate and maintain the streets covered by this agreement in the best interests of the people of the State of Illinois. The portions of streets to be maintained are described on the Computation Sheet (Fcrm Mai. 41 1) attached hereto and made a part hereof. The Corporation agrees to permit no cuts or openings in the curbs or pavements of the streets covered by this agreement without the written approval of the Department. Pavement cuts, curb openings, utility frames and municipal frames and grates or covers disturbed by set- tlement, construction or repair under permit are to be restored, repaired, adjusted and main- tained by the utility owner or permit holder to the satisfaction of the Department at no expense to the State. The Corporation agrees that, except in extreme emergencies, it will not undertake or author- ize repairs not covered by this agreement, at the expense of the State, without securing the approval of the Department. The Department, in contracting with the Corporation for the maintenance and operation of the effected streets, has curtailed procurement of tools, equipment and personnel. Reversion to maintenance by State forces could entail time-consuming reallocation of resources. The Cor- poration therefore agrees that it will not terminate this agreement nor refuse to enter into subse- quent agreements without giving the Department written notice at least 90 days prior to such termination. If the Corporation gives the Department written notice of intent to enter into no future agreements, the current agreement will remain in force for 90 days from the receipt of such notice or until the termination date of the current agreement, whichever date is the later. The Department may, at its discretion, release the Corporation from the agreement before the expiration of the 90 days required by the above stipulation. In consideration of the satisfactory maintenance and operation of streets covered by this agreement, the Department will pay the Corporation a total sum of six Thousand Nine xundred Ninety-Eight & 93/100 dollars ($ 6, 998.93 1, for the twelve month period covered by the agreement, payable as described below. On or about March 31, June 30, September 30, and December 31, of each year, subject to an inspection by the Department, the Department will authorize the Corporation to invoice the Department in an amount equal to approximately one-fourth of the total annual allowance stated above. 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