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HomeMy WebLinkAboutOrdinance #0885~;-_ .. ~- ORDINANCE No.~ ~ ~~ _ (An Ordinance Re-Establishing the Number, Identity and Delineating the Duties of Standing Committees of the City of Canton, Illinois.) WHEREAS, it has been made to appear that the best interests of the City of Canton, Illinois will best be served by re-establishing the number and identity of the Standing Committees of this City and delineating the duties thereof, NOW, THEREFORE, BE IT AND IT HEREBY IS ORDAINED BY THE CITY COUNCIL OF THE CITY OF CANTON, ILLINOIS AS FOLLOWS: 1. APPOINTMENT OF COMMITTEES: It shall be the duty of the riayor, by and with the consent of the Council, at the first regular meeting of the Council in May of each year, or as soon thereafter as may be possible, to appoint eight (8) standing committees of the City Council, which shall be as follows: Committee on Committee on Committee on Committee on Committee on Committee on Committee on Committee on 2. SPECIFIC DUTI these Committees shall Finance Streets and Garbage Public Works, Water and Sewer Legal and Ordinance Community and Industrial Development Public Safety and Traffic Lake, Buildings and Grounds Negotiation, Grievance and Personnel ES OF COMMITTEES: The specific duties of be, gas follows (A) COMMITTEE ON FINANCE: 1. The Committee on Finance may prescribe the manner in which the books and accounts of all officers of the City shall be kept, in order to establish uniformity therein. Said Committee shall from time to time examine said books, and also the accounts of all the City officers, and see that they are regularly and neatly kept and preserved, and that the books and papers belonging to the various departments and officers are secure from loss by fire or otherwise. They shall report to the City Council any neglect or failure of any officer to keep and maintain his books and accounts properly, or to preserve the papers pertaining to his off ice. 2. The Committee on Finance shall prepare and present to the City Council, during the months within which said report may be required by law, an estimate of the probable receipts and expenditures of the City for the ensuing year, and a table of appropriations to be recommended to the City Council, said estimates and table of appropriations shall be published with. the City Council proceedings. 3. The Committee o~ Finance shall see to t'ne borrowing -1- . ~ ~ . ,a •~ • t of money, issuing bonds, preparation of ordinances for the appropriation and levy of takes, make arrangement for the payment of debts maturing against the City, see that the sinking fund i;s properly maintained, and shall be charged with all matters pertaining to the finances of the city. • 4. The Committee on Finance shall advertise for and let, with the direction of the City Council, and in accordance with law, except as otherwise provided, all bids; and in the letting of all bids and contracts where bonds are required they shall see to the sufficiency of said bonds. Said Committee shall also be charged with the duty of seeing that bonds taken from parties for license from the City, or for any other purpose, are good and sufficient for the purpose taken. 5. The Committee on Finance shall review all purchase orders for approval. In addition, all purchase orders in excess of one hundred fifty dollars ($150.00) must be authorized by the Committee on Finance prior to purchase. Each Department Head may authorize purchases up to the one hundred fifty dollar ($150.00) limitation without the authorization of said Committee. Should an operational necessity require a purchase over the one hundred fifty dollar ($150.00) limitation before a meeting of said Committee could be convened then, said purchase may be authorized by the Mayor. 6. The Committee on Finance shall have, upon the close of each fiscal year, the reports of all the officers of the City that may in any way relate to the finances of the City, examined, compared, and audited by some certified public accountant. (B) COMMITTEE ON STREETS AND GARBAGE: 1. The Committee on Streets and Garbage shall have, the general supervision of the streets, alleys, crossings and sidewalks or the City. They, with the City Engineer, shall prepare .a standard of grades and file a report thereof in the office of the City Clerk. They shall take such steps as they may deem necessary to keep the streets, alleys, crossings and sidewalks oi: the City in good, passable and sanitary condition. They shall report to the Council from time to time when in their opinion it may be deemed necessary, such changes, repairs and improvements as may be required upon the streets of the City and shall perform such other duties as may be customary to be performed by said Committee. 2. The Committee on Streets and Garbage shall have general supervision of the collection and disposal -2- of garbage, rubbish and ashes within the City. It shall prepare a schedule setting forth the time when garbage shall be collected within the various sections of the City and where .receptacles containing garbage shall be placed. It shall make rules and regulations concerning the collection and disposal of garbage. It shall report to the Council from time to time when in its op.iriion it may be deemed necessary to make changes, alterations or improvements in the collection and disposal of garbage. (C) COi~IITTEE ON PUBLIC WORKS, WATER ATJD SEWER: 1. The Committee on Public Works, Water and Sewer shall have general supervision of the water and sewer systems, the sewer and drainage systems, parks, public grounds and public buildings of the City. 2. The Committee on Public Works, Water and Sewer shall see that the water and sewer systems and Department of the City are properly maintained and properly operated; that the drains and sewers of the City are maintained in such a condition as will keep the City in a safe and sanitary condition. (D) COMMITTEE ON LEGAL AND ORDINANCE: 1. The Committee on Legal and Ordinance shall see that the Legal Department of the City is maintained in proper condition and that the duties of such Department are properly attended to by the officer in charge thereof. 2. The Committee on Legal and Ordinance shall have general supervision of the preparation and revision of the ordinances of the City. They shall report to the City Council such ordinances as they may deem advisable to be passed, and they shall at times assist the City Attorney in the preparation of the ordinances required by the City. 3. The Committee on Legal and Ordinance shall have charge of the printing of the proceedings, ordinances, resolutions, and other matters pertaining to the City Council. They shall in general supervise all printing that may be required by the City and shall have the right to designate the place where or the office from which the printing shall be done. 4. The Committee on Legal and Ordinance shall have charge of and exercise supervision over all claims that may be presented against the City, except when the same may be referred to some other specified committee. It shall be its duty to look aster all suits that may be commenced by or against the City, and to assist the City Attorney, or the proper -3- officers representing the City as its attorneys, in the preparation and defense of said suits. It shall report to t'ne City Council upon such claims as may be presented against the City, which in its opinion are doubtful or should be .rejected. It shall also report in writing to the City Council such claims as in its opinion should be allowed. All claims that may be in litigation against the City shall be referred to this Committee, and it shall be their duty at once to thoroughly investigate the same, and act thereon with the City Attorney, and report their conclusions, both of law and fact, to the City Council for its action thereon. (E) COMMITTEE ON COMMUNITY AND INDUSTRIAL DEVELOPMENT: 1. The Committee on Community and Industrial Develop- ment shall have the responsibility for the coordination of community development, both residential and business. They shall insure proper compliance with all ordinances that will enhance community development. 2. The Committee on Community and Industrial Develop- ment shall actively seek and promote benefical industrial growth. They shall pursue all avenues that would be of assistance to recruitment or viable industries. 3. The Committee on Community and Industrial Develop- ment shall work with the County, State and Federal highway departments to assist in the planning and development of necessary roads and highways. (Ord. 585, 5-10-77) (F) COI~'IlviITTEE ON PUBLIC SAFETY AND TRAFFIC: 1. The Committee on Public Safety and Traffic shall monitor the interrelated functions of the Police Department, the Fire Department and the Emergency Services azid Disaster Agency of the City and recommend to the City Council policies and guidelines necessary to ensure the safety of the citizens of the City under emergency conditions. 2. The Committee on Public Safety and Traffic shall keep the Disaster Response Plan for the City current by revising said Plan as needed. It shall also maintain a list of all departments and organizations which have copies of the Disaster Response Plan and inform them of all revisions. As State and Federal Emergency Services and Disaster Agencies define and redefine Disaster Response Procedures, the Committee on Public Safety and Protection shall incorporate those procedures into the Municipal Plan. 3. The Committee on Public Safety and Traffic shall prepare and conduct Disaster Response Simulations at least once each year. 4. The Committee on Public Safety and Traffic shall -4- r , •~ , , , define the mutual use and manning of shared equipment of the Police Department, the Fire Department and the Emergency Services and Disaster Agency atld the training requirements of the Emergency Services and Disaster Agency and the volunteers thereof. 5. The Committee on Public Safety and Traffic shall hear Police, Fire and ESA presentations of budgets, personnel requests and equipment needs for safety purposes. After careful study and revision as deemed necessary, it shall refer recommendations to the proper committee or present recommendations to the City Council. (Ord. 675, 9-19-78) 6. The Committee on Pulic Safety and Traffic shall have general supervision of all problems relating to the movement of traffic in all streets, alleys and parking lots of the City; to control the operation of parking meters, their purchase, placement and maintenance. They shall make studies of traffic problems and make recommen- dations to the Mayor and the City Council on placement of all signs .affecting the movement of vehicles, including restrictions on parking on the public ways or parking lots. 7. The Committee on Public Safety acid Traffic shall have general supervision of the lighting of the streets of the City, together with the parks and public buildings therein. It shall report to the City Council such changes in the system of lighting of the City as it may deem necessary. (G) COMMITTEE ON LAKE, BUILDINGS AND GROUNDS: 1. The Committee on Lake, Buildings and Grounds shall see that the public buildings, when necessary, are properly insured, maintained in a proper state and condition of repair and shall report to the City Council such improve- ments as they may deem necessary. 2. The Committee on Lake, Buildings and Grounds shall have jurisdiction of all recreational and development .activities on Lake Canton and the land owned by the City surrounding said Lake. Said Committee shall have the right to make reasonable rules and regulations regarding such activities which shall have the same effect as ordinances duly enacted by the City Council. (H) COMMITTEE ON NEGOTIATION, GRIEVANCE AND PERSONNEL: 1. The Committee on Negotiation, Grievance and Personnel shall have the responsibility for developing personnel policies that will enable the City to employ and retain competent staff to accomplish ~. -5- I the Ci,ty's work and to fulfill the City's respon- sibility to the community. 2. The Committee on Negotiation, Grievance and Personnel shall be responsible for keeping abreast of the changing practices in ttie personnel and industrial relations field and with related social and economic trends, as such information could greatly affect the recruitment, selection, development, work environment, training, compensation and retention of staff. 3. The Committee on Negotiation, Grievance and Personnel may be called upon by the Mayor to confer with him in exceptional personnel situations not covered in established personnel policy procedures (such as reviewing and approving individual plans for leaves of absence and study). 4. The Committee on Negotiation, Grievance and Personnel is charged with the duty to hear and resolve grievances involving all City personnel, subject, however, to the approval of the Mayor and City Council. 5. The Committee on Negotiation, Grievance and Personnel shall negotiate with recognized bargaining units of City employees, provided, however, that no final commitments thereto appertaining shall be made except by formal action of the Mayor and . City Council; and, provided further, that the Mayor and City Council shall sit as a committee of the whole in such negotiations upon advice and request of said Committee. 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect upon its passage by the City Council and approval of the Mayor. 4. The provisions of this Ordinance, insofar as applicable, shall modify, supplant and be incorporated in the Title, Chapter and Section of the Canton Municipal Code, 1975, as follows: 1-6-8; 1-6-10; and, 8-11-3. PASSED by the City Council of the City of Canton, Illinois and APPROVED by the Mayor thereof at a regular meeting thereof this t~ day of YY1-q 1981. ~~ APPROVED : _ ~_~ vz~~~ (Dona E . E arms j Mayor . ,• ATTEST: / , a c-~ t s) City C er . r~.----- -6 and last-