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HomeMy WebLinkAbout03-30-2021 Council Meeting Minutes City of Canton Special Council Meeting 2 North Main Street Canton IL 61520 ZOOM Video conferencing 03-30-2021 5:30pm A special council meeting was held on March 30, 2021 2020 (5:30pm) via zoom webinar. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Utility DirectorJoe Carruthers,Street Superintendent Ron Robinson, Beka Schulz-CLA„ City Engineer Keith Plavec, System Maintenance Director Dash Wilson, Public Safety Director Richard Fairburn OTHERS IN ATTENDANCE:Tim Wyman MEDIA IN ATTENDANCE: WBYS Radio, Fulton Democrat VIDEO SERVICES BY ZOOM PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION—Mayor Kent McDowell PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MARCH 2, 2021 COMMITTEE REPORTS: FINANCE ALDERWOMAN ANDRA CHAMBERLIN DISCUSS, CONSIDER AND VOTE ON THE APPOINTMENT OF THE BUDGET DIRECTOR FOR THE CITY OF CANTON. This item was tabled until the April 6, 2021 Council meeting. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND PERATO/HCC AND UTILIZING THE THIRD- PARTY ADMINISTRATOR CONSOCIATE FOR THE GROUP MEDICAL PLAN FOR THE CITY OF CANTON EMPLOYEES AND RETIREES COVERED UNDER THE GROUP INSURANCE PLAN EFFECTIVE MAY 1, 2021 AND AUTHORIZING THE MAYOR AND/OR CITY CLERK TO EXECUTE ALL NECESSARY AND RELATED AGREEMENTS AND DOCUMENTS IN RELATION TO SAID GROUP INSURANCE PLAN. City Clerk Diana Pavley Rock explained that an insurance committee was held on March 26, 2021 to review the proposals on the group medical plan with the insurance consultant Tim Wyman and the other representatives that sit on the committee. The vote to move to the proposed plan was 5 in favor of the proposed partially self-funded plan and 3 nays on the proposed partially self-funded plan. A question later came up regarding language that is in the union contracts regarding the need for the insurance committee to have a 2/3 majority vote to make a recommendation to council. The insurance committee is simply an advisory committee, but the ultimate vote will be up to the Council. Tim Wyman said that after the last council meeting, and the employee meeting regarding the insurance, he came to learn that two issues are currently in place with the current insurance plan. Currently the City of Canton has a grandfathered plan with the BCBS policy. Due to the grandfathered plan,the City does not have a robust wellness component with the BCBS plan. Grandfathered plans limit wellness to dollar benefits and they still charge a co-pay. Under the ACA, all of this should be covered at no cost sharing to the employees at all. This would include routine wellness, women's care, colonoscopies, etc. The proposed partially self- funded plan would allow for wellness visits to be covered at 100%. Tim further explained that he discussed this with underwriting on the proposed self- funded plan and it would not increase the cost of the plan. The second item that would be resolved under the proposed self-funded plan is the issue employees are having with labs that are performed at Graham Hospital. Currently employees receive a bill when they have labs performed at Graham Hospital for certain items. Tim had a meeting with the CEO of Graham Hospital on how to resolve this issue. Under the newly proposed plan,the routine tests at the lab could be rolled into the plan and be paid at 100%, which would resolve this long- standing issue that employees have encountered under the BCBS plan. Further discussion took place regarding the proposed plan. One of the concerns with the proposed plan is the rule that OSF has regarding the need for employees to be exclusive to OSF. OSF has a rule that if you want to use OSF physicians you can only use OSF physicians in the plan. Tim said he does not believe that the City would have many employees that would bleed in between both networks because Graham is captured in both systems. Tim further explained that if the employee has to pay $100.00 extra to go to the doctor out of network, they now gain two benefits by having the labs covered at 100% at Graham and the wellness now covered at 100%under the proposed plan-which then becomes a complete wash in costs for the employees. Alderman Lovell said he is not comfortable voting in favor of the proposed self-funded plan without seeing the provisions of the plan in writing. Tim said that the ACA sets the guidelines and rules on the procedures that are covered, so there would not ever be a situation that the City would deny a claim that is covered under the ACA by law. Alderman Fritz stated that at the last council meeting he requested to have something in writing so the employees could see something in print. The City still has not been presented details of the plan in writing. Tim further explained that the benefits are identical to those set in the BCBS summary plan description which has been presented at both the employee meetings and the prior council meetings. Alderwoman Hale stated that she was previously under a plan that had consociates as the third-party administrator and thought that they handled the claim payment very poorly. She would not be in favor of the proposed plan based on her prior experience. Alderman Quin Mayhew said he has received numerous phone calls from employees stating that they wanted to stay with BCBS, so he is going to vote to stay with BCBS. Motion and second were made by Alderman West/Lovell to accept the resolution approving an agreement between the City of Canton and Perato/HCC and utilizing the third- party administrator Consociate for the group medical plan for the City of Canton employees and retirees covered under the group insurance plan effective May 1, 2021 and authorizing the Mayor and/or City Clerk to execute all necessary and related agreements and documents in relation to said group insurance plan. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion failed. DISCUSS,CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND BCBS FOR THE GROUP MEDICAL PLAN FOR THE CITY OF CANTON EMPLOYEES AND RETIREES COVERED UNDER THE GROUP INSURANCE PLAN EFFECTIVE MAY 1, 2021 FOR A ONE- YEAR RATE AGREEMENT AND AUTHORIZING THE MAYOR AND/OR THE CITY CLERK TO EXECUTE ALL NECESSARY AND RELATED AGREEMENTS AND DOCUMENTS IN RELATION TO THE SAID INSURANCE PLAN. Motion and second were made by Aldermen West/Mayhew to approve the resolution and place it on file. Discussion: Tim Wyman explained that the one- year agreement with BCBS is a 1.46% rate increase. The two-year agreement with BCBS is a 4.46% increase. Treasurer Wilkinson explained that if the City selects the two- year agreement with BCBS the dollar increase is approximately $100,000.00 over the current plan. If the City selects the one- year agreement with BCBS the increase is approximately$36,000.00. The dollar increase under the proposed self-funded plan was a zero- dollar increase. It is expected that there will be an increase in claims nationwide because people were not going to the doctor and putting off some elective surgery's during the past year due to COVID. There are some concerns in the medical industry about the conditions people may experience as a result of the COVID virus such as heart issues and lung issues which could further drive-up claims. Tim said he would predict much larger renewals from the insurance industry. Tim said it is due to this concern with future claims coming out of the COVID pandemic that he was strongly pushing the self-funded option. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion failed. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND BCBS FOR THE GROUP MEDICAL PLAN FOR THE CITY OF CANTON EMPLOYEES AND RETIREES COVERED UNDER THE GROUP INSURANCE PLAN EFFECTIVE MAY 1, 2021 FOR A TWO-YEAR RATE AGREEMENT AND AUTHORIZING THE MAYOR AND/OR THE CITY CLERK TO EXECUTE ALL NECESSARY AND RELATED AGREEMENTS AND DOCUMENTS IN RELATION TO THE SAID INSURANCE PLAN RESOLUTION #5304 Motion and second were made by Aldermen West/Fritz to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CANTON AND THE CITY OF CUBA FOR THE USE OF THE CITY OF CANTON'S STREET SWEEPER. RESOLUTION#5305 Attorney Jump explained that the proposed agreement will extend the current agreement in place with the City of Cuba for another year. The agreement was sent to Cuba and their attorney asked for clarification on a couple of items in the previously approved agreement. Attorney Jump thought it would be best to just re-approve an agreement after a few modifications were made. There was clarification on when the time would start for the use of the street sweeper. Attorney Jump stated that it would start from the time it leaves the City of Canton. The newly proposed resolution will have language to repeal the previously approved agreement. Motion and second were made by Aldermen West/Hale to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale x Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER&SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN MAYOR COMMUNICATION OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Mayhew/West to adjourn. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. No executive session was held Mayor Kent McDowell City Clerk Diana Pavley Rock