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Home My WebLink About05-18-2021 Council Meeting Minutes CITY OF CANTON COUNCIL MEETING 2 NORTH MAIN STREET CANTON IL 61520 ZOOM VIDEO CONFERENCING 05-18-2021 6:30PM A regular meeting of the Council meeting was held on May 18, 2021 (6:30pm) via zoom webinar. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Utility Director Joe Carruthers, Public Safety Director Richard Fairburn, Comptroller Beka Schultz OTHERS IN ATTENDANCE: MEDIA IN ATTENDANCE: WBYS Radio, Fulton Democrat VIDEO SERVICES BY ZOOM PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION —Mayor Kent McDowell PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman X Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor McDowell said he would like to remove item#3 under the Legal and Ordinance Committee (the redevelopment agreement between the City of Canton ad K&B Holdings LLC and Gabriel Barton and Mandy Kosowski) is still be modified, so this will be brought to a later meeting. Attorney Jump explained that the item # 2 under the Legal and Ordinance Committee (Master services agreement and/or statement of work with Clifton Larson Allen) will be brought back to a later meeting. Motion and second were made by Alderman Nelson/Alderwoman Chamberlin to approve changes to the agenda. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MAY 4, 2021 POLICE REPORT FIRE REPORT PUBLIC WORKS REPORT Motion and second were made by Alderman Nelson/Chamberlin to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman X Chamberlin The motion carried. COMMITTEE REPORTS: FINANCE ALDERWOMAN ANDRA CHAMBERLIN BILL LIST Motion and second were made by Alderwoman Chamberlin/Lingenfelter to approve the bill list. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman X Chamberlin The motion carried. REVENUE REPORT FOR POLICE AND FIRE PENSIONS Treasurer Wilkinson explained that she prepared a report for everyone to review. The report reflects the amount of money that was collected and the amount that was paid to the police and fire pensions. Motion and second were made by Alderwoman Chamberlin/Nelson to accept the revenue report for the police and fire pensions. ROLL CALL Yes No Absent Alderman Justin Nelson X Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman X Chamberlin The motion carried. DISCUSS,CONSIDER AND VOTE ON THE PURCHASE 9F A BATTERY POWERED VENTILATION FAN Motion and second were made by Alderwoman Chamberlin/Nelson to purchase the battery powered ventilation fan. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING TITLE 1, CHAPTER 25 (BUDGET DIRECTOR)AND APPOINTING A BUDGET OFFICER (1ST READING) Attorney Jump explained that the current ordinance has the language of a budget director and this needs to be changed to properly reflect the language of budget officer. The proposed ordinance will change the title. The ordinance also includes provisions that the Mayor is going to appoint the City Treasurer to serve in that capacity and Clifton Larson would assist in the budget duties. Alderwoman Hale asked if the Treasurer would be receiving extra compensation or if the duties would be included in her treasurer role. Attorney Jump said the statute allows for additional compensation. This is an exception to the typical rule that an office holder can't hold more than one office. The statute specifically allows for it- as far as a budget officer. If it becomes part of the treasurer duties there would not be additional compensation. Attorney Jump said this would be a decision for the council. Alderwoman Hale said that during previously discussion, she thought it was just going to be included in her duties without compensation. Attorney Jump said that the Mayor doesn't have to appoint the treasurer, but in the event that he does it will fall under the treasurer duties—which is the way the ordinance is drafted- explained Attorney Jump. Alderwoman Lingenfelter asked if there is any conflict of interest if the treasurer is appointed as budget officer since they would be reviewing the same individuals work. Attorney Jump said that the statute states that an elected official can be appointed to the position. The budget officer would report to the Mayor. Alderwoman Lingenfelter said the proposed ordinance has language regarding "assistants". Attorney Jump said that this language was put in as it would refer to Clifton Larson. Attorney Jump said that the only changes are really changing the language from budget director to budget officer. The area referring to the assistants was slightly changed by adding in contractors- the intention is that Clifton Larson would assist the budget officer in the duties. Clifton Larson would still be paid for the budget services they provide in assisting in the duties. Alderwoman Lingenfelter explained that Treasurer Wilkinson previously stated that she would do the duties of budget officer for free. Attorney Jump said that really the only reason for doing this is because the City does a budget method- and wants to use a budget method for budgeting. Due to this- the City should be appointing a budget officer as part of that process. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING A LEASE OF MUNICIPALLY OWNED PROPERTY LOCATED AT 24700 E LAKEVIEW DRIVE, CANTON IL PIN 10-09-30-203-002 (1sT READING) ORDINANCE#4235 Attorney Jump said he would suggest waiving the first reading of the ordinance so the closing could take place. Motion and second were made by Alderman West/Hale to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman X Chamberlin The motion carried. Motion and second were made by Alderman West/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A MASTER SERVICES AGREEMENT AND/OR STATEMENT OF WORK WITH CLIFTON LARSON ALLEN FOR CERTAIN ACCOUNTING SERVICES. Motion and second were made by Aldermen West/Nelson to table this item until the next meeting. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A TAX INCREMENT FINANCING (TIF) DISTRICT REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND K&B MOLDINGS, LLC AND GABRIEL BARTON AND MANDY KOSOWSKI (1sT READING) Motion and second were made by Aldermen West/Nelson to table this item until the next meeting. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE,ANNEXING LAKE CANTON (1sT READING) Attorney Jump explained that a draft map along with a legal description has been created. Engineer Plavec is making a couple of adjustments to it and has sent it back to Ron Cloninger to adjust. Once the amended map is received, it will be sent out for review. Attorney Jump said that he believes the council will vote on this item in June. There are a couple of notices that Attorney Jump will be sending out before it is voted upon. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE1AMENDING TITLE 6, CHAPTER 18 (UNSAFE OR DANGEROUS BUILDINGS) ORDINANCE#4236 Attorney Jump explained that he is updating the unsafe and dangerous buildings ordinance. The Mayor has been having him work on a few properties that are unsafe and dangers and wanting to move these along in the process. There are changes that will help simplify the process. Attorney Jump asked to waive the first reading of the ordinance. Motion and second were made by Aldermen Nelson/Lingenfelter to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman X Chamberlin The motion carried. Motion and second were made by Aldermen West/Hale to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman X Chamberlin The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS AND CONSIDER COLLECTIVE NEGOTATING MATTERS BETWEEN THE CITY OF CANTON AND ITS EMPLOYEES AND THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OF MORE CLASSES OF EMPLOYEES. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT LIQUOR LICENSE FOR SPOON RIVER JUNCTION LLC FOR THE ART ON MAIN EVENT TO BE,HELD JUNE 5-6, 2021 Alderman Lovell explained that this is a repeat event. Motion and second were made by Aldermen Lovell/Nelson to approve the request. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman X Chamberlin The motion carried. PUBLIC WORKS, WATER&SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN LAKE, BUILDINGS AND GROUNDS ALDERMAN, CHAIRMAN MAYOR COMMUNICATION Mayor McDowell explained that June 1, 2021 the department head meeting will be in the training room at City Hall and the council meeting will be held at the depot. The City is setting up equipment so the meeting can also be held via zoom for the public or if anyone on the council feels the necessity to zoom. Signs are being prepared and will be placed at locations that masks will be required for all un-vaccinated participants- which will include all of the public and employees. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Alderman Nelson/Chamberlin to adjourn into executive session for: 5 ILCS 120/2 C2, C11 ROLL CALL Yes No Absent Alderman Justin X X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Alderwoman X Chamberlin The motion carried. Mayor Kent McDowell City Clerk Diana Pavley Rock