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Home My WebLink About04-26-2021 Special Council Meeting Minutes CITY OF CANTON SPECIAL COUNCIL MEETING 2 NORTH MAIN STREET CANTON IL 61520 ZOOM VIDEO CONFERENCING 04-26-2021 7:30PM A special council meeting was held on April 26, 2021 2020 (7:30pm) via zoom webinar. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Utility Director Joe Carruthers, Public Safety Director Richard Fairburn OTHERS IN ATTENDANCE: MEDIA IN ATTENDANCE: WBYS Radio, Fulton Democrat VIDEO SERVICES BY ZOOM PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION— Mayor Kent McDowell PUBLIC PARTICIPATION— ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale Arrived Late Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor McDowell said he would like to separate the item listed under the Lake, Building and Grounds committee into two separate items since one of the Utility carts are for the WWTP and the other is for the WTP. These will be presented as ordinances and should have the first reading of the ordinance waived. CONSENT AGENDA COMMITTEE REPORTS: FINANCE ALDERWOMAN ANDRA CHAMBERLIN BILL LIST Motion and second were made by Alderwoman Chamberlin/Alderman Nelson to approve the bill list. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale ARRIVED LATE Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION REPEALING RESOLUTION #5303-A REGARDING A NOTICE FOR BIDS TO PURCHASE ALL OR PART OF LOTS 9 AND 11-20 OF OLD BEACH ADDITION SUBDIVISION.- RESOLUTION #5311 Mayor McDowell said that he would like to remove lot 11 from the proposed resolution. This area could be used for an area to place garbage bins and a turn around area for trucks. Mayor McDowell said he would like the notice to read lots 12-20 instead of lots 11-20 and omitting lots 9 and 11. Attorney Jump said the new notice could be ready for the next council meeting. The proposed resolution will repeal the prior resolution. The City Clerk is directed to publish on the City website that no bids will be considered as it relates to that resolution. The City reserves the right to publish a new notice to bid any and all lots of Old Beach Addition. A new resolution would be brought to the May 4, 2021 council meeting with the updated legal description for the lots being bid. Motion and second were made by Aldermen West/Fritz to repeal resolution number 5303-A. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin Mayor McDowell X The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS AND CONSIDER COLLECTIVE NEGOTIATING MATTERS BETWEEN THE CITY OF CANTON AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES This will be discussed in executive session. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN Nothing for council action PUBLIC WORKS, WATER& SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRMAN Nothing for council action. PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN Alderwoman Hale joined the meet at the start of her committee. Nothing for council action. STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN Nothing for council action. LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN (ABSENT) ALDERMAN JEFF FRITZ, ACTING CHAIR DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING THE PURCHASE OF A POLARIS UTILITY CART FOR THE WWTP—ORDINANCE#4225 The utility cart at the WWTP will primarily be used for the work being performed on the City farm. The funding for the purchase of the utility cart will come from a savings developed during FY21. Some of the funds set aside are from credits from chemical reimbursements, the city auction proceeds, a utility credit and insurance funds from damage at the eastside treatment plant. The City had a total of$37,000.00 saved from the credits received in FY21. These items were not put out for bid and quotes were obtained directly from Slaight's. The cost for the single bench seat utility vehicle for the WWTP is approximately $11,000.00. The City is receiving a government discount on both the WWTP and the WTP utility cart from Slaight's. DNR said that there is a potential for additional savings for some models that are centered around park use. Utility Director Joe Carruthers said he would like to look further into other options, but definitely would not exceed the price from Slaight's. Motion and second were made by Aldermen Fritz/Hale to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin Mayor McDowell X The motion carried Motion and second were made by Aldermen Fritz/Lingenfelter to approve the ordinance and place on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin Mayor McDowell X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING THE PURCHASE OF A POLARIS UTILITY CART FOR THE WTP-ORDINANCE#4226 The primary purpose of the utility cart at the WTP will be for maintenance at the lake, picking up trash and to use on the nature trail at the lake where a normal truck would not be able to go. The utility cart for the WTP is a four-seat unit with a cost of$17,000.00 The utility cart purchase will be for a 2021 Polaris Ranger 1000 with a purchase price of $17,202.00 Motion and second were made by Aldermen Fritz/Nelson to waive the first reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin Mayor McDowell X The motion carried. Motion and second were made by Aldermen Fritz/Hale to approve the ordinance for the purchase of a 2021 Polaris Ranger 1000 at a price of$17,202.00 for the WTP. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin Mayor McDowell X The motion carried. MAYOR COMMUNICATION OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Alderman Nelson/Fritz to adjourn into executive session for Negotiations, Grievance and Personnel 511-CS 120/2 C2, C11 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. CITY OF CANTON RECONVENED SPECIAL COUNCIL MEETING 2 NORTH MAIN STREET CANTON IL 61520 ZOOM VIDEO CONFERENCING 04-26-2021 9:39PM Mayor McDowell reconvened the Special Council meeting at 9:39pm ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. MAYOR COMMUNICATION Mayor McDowell asked all of the aldermen to keep Tuesday open for upcoming special meetings since contract negotiations are currently taking place. ADJOURNMENT Motion and second were made by Aldermen Nelson/Hale to adjourn. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. Mayor Kent McDowell City Clerk Diana Pavley Rock