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HomeMy WebLinkAbout03-02-2021 Council Meeting Minutes ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD FEBRUARY 16, 2021 AND THE MECHANICAL COMMITTEE MEETING MNUTES HELD FEBRUARY 16, 2021 AND THE PUBLIC HEARING MINUTES HELD FEBRUARY 26, 2021 Motion and second were made by Alderwoman Chamberlin/West to approve the consent agenda and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. COMMITTEE REPORTS: FINANCE ALDERWOMAN ANDRA CHAMBERLIN BILL LIST Motion and second were made by Alderwoman Chamberlin/West to approve the bill list. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISBURSEMENT REPORT Motion and second were made by Alderwoman Chamberlin/Hale to approve the disbursement report. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. TREASURER'S REPORT Treasurer Wilkinson reviewed the treasurer's report and explained that the cannabis tax amount collected was $60,363.00 through the month of January 2021. The portion of the sale tax received was put toward the City's obligation for police and fire pensions. The sales tax is remaining steady and is actually higher than most years. Motion and second were made by Chamberlin/Mayhew to approve the Treasurer's report. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF A DODGE DURANGO AND DODGE CHARGER FROM THOMAS DODGE FROM HIGHLAND INDIANA ORDINANCE 4216 Public Safety Director Richard Fairburn explained that The City budgeted $60,000.00 for the purchase of the vehicles, but the price is $600.00 over budget. The vehicles being replaced will more than likely be given to the public works department. Attorney Jump explained that he created an ordinance to purchase the vehicles and is asking to waive the first reading of the ordinance. Attorney Jump asked the Mayor to vote on this item since it is a purchase. Motion and second were made by Fritz/Lingenfelter to waive the first reading of the ordinance ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. Motion and second were made by Aldermen Fritz/Chamberlin to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND WESTERN ILLINOIS REGIONAL COUNCIL FOR PROFESSIONAL AND TECHNICAL SERVICES WITH WESTERN ILLINOIS REGIONAL COUCIL FOR ADMINISTERING THE USEDA GRANT THAT WILL PROVIDE PARTIAL FUNDING OF IMPROVEMENTS AT THE CANTON WATER TREATMENT PLANT. RESOLUTION #5301 Engineer Plavec explained that the City was awarded a USEDA grant for improvements at the water treatment plant for up to 50% of approximately 2.1 million dollars. Within this dollar amount there is money for grant administration. WIRC helped with the grant and it is encouraged to use WIRC for the grant administration. The contract is required by EDA and it's been reviewed and approved by them. The contract includes time and materials with a maximum compensation reimbursement shall not exceed $35,000.00 for the term of the grant. WIRC will take care of all of the grant administration and reporting with EDA. If there is additional work needed outside of this contract, there would be a charge of$25.00 per hour. The City would pay the invoice, and then EDA would reimburse the City up to 50% of the $35,000.00. Motion and second were made by Aldermen West/Hale to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION TO REQUEST PROPOSALS FOR THE SALE OF MUNICIPALLY OWNED REAL ESTATE IN THE INDUSTRIAL PARK, CANTON IL. RESOLUTION #5302 Attorney Jump explained that the City was approached by someone wanting to purchase out lot one. This is a parcel that has been vacant at the Industrial Park. The City could obtain bids for this lot so extra money is not spent on an appraisal. Attorney Jump said this property is a little different than some of the other property sales the City has been discussing because its in a TIF district and the City owns it. This will be a simple process compared to other properties. The City will just need to authorize the legal notice that will go out. The City will not need to accept the high bid. People will be allowed to make proposals for 30 days. The City would publish the notice and then allow sealed proposals until April 9, 2021. The bids would then be opened at the council meeting on April 20, 2021. The lot consists of approximately 6 acres with only 3 acres that would be considered buildable. There is a creek that runs through the lot. Attorney Jump explained that the resolution will give the authorization to put out a legal notice for proposal on the lot. An ordinance would need to be approved prior to selling the lot. Motion and second were made by Aldermen West/Mayhew to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING TITLE 9, CHAPTER 12 OF THE MUNICIPAL CODE REGARDING THE USE AND REGULATIONS OF GOLF CARTS AND UTILITY TERRAIN VEHICLES. (Vt READING) Attorney Jump was asked to make some modifications to the current ordinance regarding the regulations of golf carts and utility terrain vehicles. The current ordinance is restrictive on the ability to deny a registration. You can revoke a registration under certain circumstances, but not necessarily deny the registration. The modifications would allow the public safety director to revoke or reject a registration for public safety concerns. The ordinance would allow for an appeal procedure. If an application would be denied and an appeal were made, the Council would then make the determination. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER& SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON REPAIRS TO THE TOWER 1 APPARATUS AT THE CANTON FIRE DEPARTMENT WITH AN ESTIMATED COST OF $3,650.00 The tower is over 20 years old and the repairs needed are due to the age of the apparatus. The expense will come from the equipment repair line item. Motion and second were made by Alderwoman Hale/Lingenfelter to approve the repairs to the tower 1 apparatus at the Canton Fire Department. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF CANTON AND THE VILLAGE OF CUBA, ILLINOIS FOR THE USE OF THE CITY OF CANTON'S STREET SWEEPER. RESOLUTION #5303 The City would provide services to the City of Cuba two times per year on a Saturday and would be no longer than eight consecutive hours. The City would provide the service to go to the area to clean it up and it must be within the corporate boundaries of the village. The fee would be $200.00 per hour,with a minimum of two hours. The agreement would be effective for one year. Motion and second were made by Aldermen Fritz/Mayhew to adopt the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON THE SALE AND/OR LEASE OF MUNICIPALLY OWNED REAL ESTATE NEAR CANTON LAKE, AND POTENTIAL PROPOSALS IN RELATION TO SAME. Alderman Mayhew explained that this property is next to the water plant. Ron Cloninger will be doing a survey of this area within the next week. It was previously recommended to obtain bids for this property. Attorney Jump said that the leasing becomes a little more difficult and he is not sure how the City should handle this. The City probably would not want to lease a large area and then have them enter into sub-leases. This would further complicate things. The municipal code allows the City to designate someone to enter into shorter term leases. Attorney Jump further stated that this would expedite and simplify the process. The City could then wrap up the annexation process and the sale process. These leases would not be in the area where the homes would be built, but instead the pathway and the area down by the beach. Attorney Jump said the proposed resolution is to authorize the request for bids for the purchase of all or parts of lots 9-20 of Old Beach Addition Subdivision. Included in the resolution are the general rules for the notice of publication for the bidding process. The City currently owns lots 1-20 which is the entire subdivision. Some of these lots are leased- but they are owned by the City. Once the resolution is passed it would be determined that lots 9-20 are no longer necessary or in the best interest of the City. This will then authorize the City to sell them. Attorney Jump said he wanted to be very clear that if the resolution is approved, it does not mean the City is selling the lots. It will instead authorize the bidding process to begin. Once the bidding process begins, it would be set as to which meeting, they would be opened at. The bids would have to be opened at a regular meeting. To sell the lots the City must have %vote of the corporate authorities which would include the Mayor, however it does not have to be the high bid. It can be any bid determined to be in the best interest of the City. By a majority vote, the Council can accept or reject any or all bids. The other option would be to hire an appraiser, list the properties and take proposals. Three successive weeks of publication is required and the first publication shall be not less than 30 days before the opening of the bids. The bids could be opened on the specified date, but council would not have to vote on them that same night. The bids would go to Attorney Jump and the meeting time would be set for them to be opened. The process for the bids would state when they will be opened, what the intended use will be, possibly that a requirement for residential use, if the annexation is not completed to the city's satisfaction prior to closing the buyer must be willing to sign a pre-annexation agreement that will be provided and prepared by the City. The annexation will trigger a zoning issue. Right now, these parcels are not located within the City of Canton. Once they are annexed, they automatically by default become Ag-which is fine for residential purposes. Attorney Jump said he will check on the zoning. The City could have the developer say what they are wanting to do with the area, and the council could then review and negotiate. Attorney Jump asked the Council to send him information that anyone is wanting to see in the bids. Alderman Mayhew said he would like to have a meeting next week to further discuss this topic. A special council meeting will be held on March 91" at 5:00pm. Alderman Mayhew said he also wanted to mention that the cleanup date for the cemetery has been moved to March 29-April 12, 2021. MAYOR COMMUNICATION Mayor McDowell said the City has been working to get the unaccountable water level down. The public works is making good progress is locating breaks near the water treatment plant. Once this is repaired, it will further lower the unaccountable water. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Hale/Mayhew to adjourn. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. No executive session was held Mayor Kent McDowell City Clerk Diana Pavley Rock