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HomeMy WebLinkAboutOrdinance #0972I ~; ORDINANCE NO. g72 AN ORDINANCE AMENDING CHAPTER 16, TITLE 1 OF THE CANTON MUNICIPAL CODE RELATING TO THE OFFICE OF DIRECTOR OF BUDGET AND ADMINISTRATION WHEREAS, the Negotiations, Grievance and Personnel Committee has determined that it is necessary and beneficial to the City of Canton to amend Chapter 16, Title 1 of the Canton Municipal Code as herein- after set forth; and, WHEREAS, the City Council of the City of Canton, Fulton County, Illinois has made a similar determination. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CANTON, Fulton County, Illinois as follows: 1. That Chapter 16, Title 1 of the Canton Municipal Code is hereby amended to read as follows: "1-16-1: OFFICE CREATED: The office or position, to be known as "Director of Budget and Administration", be and the same hereby is created and established for service to this City. The person filling this office shall be appointed by the Mayor by and with the advice and consent of the City Council. 1-16-2: OATH; BOND: Any person filling and discharging the duties of the office hereby created shall, before entering upon the duties of such office, take and subscribe the oath prescribed by law for City officers and shall execute a bond to the City in the penal sum of one thousand dollars ($1,000.00) with surety to be approved by the Council, conditioned for faith- ful performance of the duties of his office. 1-16-3: DUTIES: The duties of any person fulfilling the office hereby created, and the duties and responsi- bilities of the office itself, shall be as follows: (A) As the administrative director under the Mayor, it shall be the duty and responsibility of this office to coordinate the work of all departments of City government. (B) It shall be the duty and responsibility of this office to recommend to the Mayor the hiring and suspension of all City employees except those under the jurisdiction of the Board of Fire and Police Commissioners and, further, excepting those holding appointments as department heads; the power and author- ity of discharge is reserved for the exclusive exercise of the Mayor, City Council or the Department Heads, as the case may be. (C) It shall be the duty and power of this office to supervise the purchase of all materials, supplies and equipment, not in ex- cess of one thousand five hundred dollars ($1,500.00) for any single purchase or contract, provided, however, that this office, operating in conjunction with various department heads, shall have the authority to make purchase of all materials, supplies and equipment not exceeding the sum of one hundred fifty dollars ($150.00) for any single purchase or contract. For the purpose of clarification it is hereby expressly de- clared that no contract in excess of one thousand five hundred dollars ($1,500.00) and no contract for new construction shall be let except by the Mayor and City Council. ~. ~~ ~~ , (D) It shall be the power and duty of this office to receive, from City personnel all complaints, suggestions, requests, applications, petitions, correspondence, or other communica- tions directed to the corporate authorities, and, wherever possible, to take action promptly to adjust or resolve those matters which do not require official action of the corporate authorities (hereby expressly reserving unto all City personnel the right to seek redress of any grievance by the Grievance Committee of the City Council). (E) It shall be the power and duty of this office to collate the functions and activities of the various City departments/divi- sions, together with the personnel thereof. (F) It shall be the power and duty of this office to have direct supervision and control over the day to day operations of the Department of Community Development and to administer all present and future programs touching thereon and to make written report thereof monthly to the Mayor and the City Council. It shall be the further duty of this office to be- come and remain continually advised relative to the nature and availability of both Federal and State grant programs (or, similar programs) to do research thereof, and to prepare, present and further to completion all applications for bene- fits thereunder. When exercising such function, the Director of Budget and Administration shall be known as the Director of Community Development. (G) It shall be the power and duty of this office to oversee the City of Canton's Redevelopment Plan and Redevelopment Project within the City's Real Proeprty Tax Increment area. In over- seeing the Plan and Project, the Director shall take care to given written reports to the City Council concerning the same and shall in a timely manner, at least annually, not later than April 30, prepare and present to the City Council a written report setting forth anticipated tax increment re- venues to be received in the next succeeding fiscal year. (H) It shall be the further power and duty of this office to oversee and prepare a City wide budget of all City departments and offices consonant to the Annual Appropriation Ordinance of the City. In the implementation thereof this office shall have the further power and duty to administer all necessary book- keeping procedure, assure compliance with the budget and re- commend implementation of cost cutting measures in all depart- ments. It shall be the further duty of this office to prepare the budget herein contemplated within thirty (30) days prior to approval of the Annual Appropriation Ordinance by this City and to thereafter make the same available to the Mayor and each member of the City Council, and with copy thereof to be filed with the City Clerk of this City. In the interest of the budget and control of the finances of this City it shall be the further duty of this office to timely assist in the preparation of the Annual Levy Ordinance of this City for presentment to and adoption by the corporate authorities of this City. (I) It shall be the power and duty of this office to prepare a written report showing the financial conditions and expenses of all offices and departments of the City covering the pre- ceeding twelve (12) month period and to provide a copy there- of to the Mayor, each Council member and the City Clerk, in the month of April of each year. (J) It shall be the further power and duty of this assume such responsibilities and to discharge not inconsistent with the premises hereof, as to time be assigned by the Mayor or corporate of this City. office to such duties, may from time authorities - 2 - ~• 1 1 ~ ` 1 . ~ 1-16-4: LIMITATION OF AUTHORITY: Nothing herein shall be construed as placing the Director of Budget and Administration in the Chain of Command between the various City departments/divisions and the Mayor, as the Chief Executive Offi- cer of the City. The Director of Budget and Administration shall derive all power and authority either from this Chapter or from lawful power and authority vested in the Mayor and lawfully dele- gated by the Mayor to the Director of Budger and Administration. 1-16-5: SALARY; CONDITIONS OF EMPLOYMENT: The salary to be paid to and conditions of employment of any person filling the office hereby created shall be separately determined in writing by the corporate authorities of this City and formally determined by incorporation in such ordinance or resolution of this City which determines salaries and conditions of employment for employees generally, of this City. 1-16-6: AUTHORITY OVER OFFICE: The intendments of the office hereby created shall be implemented forthwith and thereafter maintained by the corporate authorities of this City. 1-16-7: ASSISTANTS: The office hereby created shall be allowed such assistants and other clerks and sub- ordinate help as the necessities of the office may require, and the Council by ordinance or resolution shall from time to time authorize employment by such office." 2. That this Ordinance shall be in full force and effect immedia- tely upon its passage by the City Council of the City of Canton, Fulton County, Illinois and approval by the Mayor thereof. PASSED by the City Council of the City of Canton, Fulton County, Illinois at a regular meeting this 1.9th day of Anril 1981 upon a roll call vote as follows: AYES: Aldermen Horr, Larsen, Carl, Grant, Sarff, Savill, Hammond, Kovachevich. NAYS: None. ABSENT: None. APPROVED: onald E. wards, Mayor. ATTEST: a y Whit s, City Clerk. I