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HomeMy WebLinkAbout09-01-2020 Council Minutes City of Canton Council Meeting 2 North Main Street Canton IL 61520 ZOOM Video conferencing September 1, 2020 Webinar ID 880 2916 9639 6:30PM A regular meeting of the Council meeting was held on September 1, 2020 (6:30pm) via zoom webinar. The webinar ID 859-2547-4374 STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Chris Jump, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Utility Director Joe Carruthers, Street Superintendent Ron Robinson, Beka Schulz- CLA„ City Engineer Keith Plavec, System Maintenance Director Dash Wilson MEDIA IN ATTENDANCE: WBYS Radio, Fulton Democrat VIDEO SERVICES BY ZOOM PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION — Mayor Kent McDowell PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD AUGUST 18, 2020 AND THE MECHANICAL COMMITTEE MEETING MINUTES HELD AUGUST 25, 2020 Motion and second were made by Aldermen Hale/Lingenfelter to approve the consent agenda and to place it on file as presented. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. COMMITTEE REPORTS: I FINANCE ALDERWOMAN ANDRA CHAMBERLIN, CHAIRMAN BILL LIST The bill list was distributed for review Motion and second were made by Alderwoman Chamberlin/West to approve the bill list. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. JULY TREASURER'S REPORT Treasurer Wilkinson said the City received the first disbursement for property taxes. Motion and second were made by Alderwoman Chamberlin/Hale to approve the Treasurer's report. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale x Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. JULY DISBURSEMENT REPORT Motion and second were made by Alderwoman Chamberlin/Hale to approve the disbursement report. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale x Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON THE APPROVAL OF THE INVOICE TO BE PAID FROM THE ETSB FUND. Director Fairburn explained that the City will be receiving a $50,000.00 per year payment from the 911 board. This will be used to defray dispatch costs and other public safety items. The one thing that the City is obligated to pay out of this is the annual maintenance bill for Tyler Technology for some software. This is the first payment. The City decided to leave this money as a backup and have the council individually approve any payment that comes out of it. Motion and second were made by Alderwoman Chamberlin/Lingenfelter to approve the invoice to be paid from the ETSB fund. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN COMMUNITY & INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER & SEWER ALDERWOMAN ANGELA LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JEFF FRITZ, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON THE BID RESULTS FOR THE 2020 MFT PROPOSAL FOR THE VINE STREET BRIDGE REPAIR 20-00000-06-GM The City received 3 bids for the project. The amount received is 46.9% over the engineer's estimate. It is recommended to take the low bid from Laverdiere Construction in the amount of $128,800.00. Engineer Plavec explained that it is common practice to put together an engineer's estimate. Certain factors can affect the cost. Complexity and the timeframe are both factors that can impact the cost. The bridge is considered to be a complex project. The substructure to the bridge includes work to be done to prevent corrosion which also adds to the cost. These improvements came up from the previous bridge inspection. Engineer Plavec said the reason they recommend moving forward is due to the fact that they do not see costs getting any cheaper, but rather will continue to increase each year. The City budgeted between $600,000.00-$650,000.00 for the MFT program this year. Even with the proposed cost and what has already been completed this year, the City will still be between these numbers. Engineer Plavec said he does believe the three bids received were competitive and believes the City should move forward with this project. Motion and second were made by Alderman Fritz/Nelson to award the work to Laverdiere Construction for the low bid in the amount of $128.800.00 to do the bridge/erosion repair to the Vine Street bridge. Discussion: Alderman Nelson asked if the City is still on hold with the Alder Street improvements and if the City could use some of these funds. Engineer Plavec said the Alder Street was budgeted for this program year, but this project did not get completed because of issues within IDOT. If the City approves the Vine Street bridge tonight, it is anticipated to have a start date of around October. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. LAKE, BUILDINGS AND GROUNDS ALDERMAN QUIN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RECOMMENDATION TO THE CITY COUNCIL REGARDING A REQUEST FOR A NEW BOAT DOCK LOCATED AT CANTON LAKE A request was submitted for a new boat dock. The committee reviewed the information and recommended sending it to Council for consideration. The plans are to replace the existing dock and add a 4FT wide X 8 FT long walkway out to a 12 FT wide X 20 FT long dock. The total will be 28 feet. This is approximately 2 feet larger than the existing dock. The size of the newly requested dock is smaller than was has been previously approved by council. The proposed dock is John and Gloria Davis' lot off of Old Beach Road. Attorney Jump asked for some direction on what should be included in the lease amendment. Motion and second were made by Aldermen Quin Mayhew/Nelson allowing the Davis' to have a dock and to extend it to 28 feet -altering the lease from 15 feet. This also includes having lights on the end of the dock. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. DISCUSS, CONSIDER AND VOTE ON A RECOMMENDATION TO THE CITY COUNCIL REGARDING THE ANNEXATION OF CERTAIN LANDS ON AND/OR SURROUNDING CANTON LAKE. This item went to the committee and it was their recommendation to send it to Council for consideration. Engineer Keith Plavec displayed a map that illustrates the area that is being considered for the annexation. There would be added costs involved if parcels were divided for the annexation. The Old Beach Addition consists of 11.5 acres that is being considered. Any developer that looks at this area will want to have lake access. The lots would be extended over toward the lake to make them larger. The distance to the dam is approximately 434 feet. Further discussion took place regarding two lots in this area that has a garage shed on the property. Alderman Mayhew said that the item being discussed tonight is only the annexation, and does not include and sale of land or development of property. The idea is to take this just one step at a time and address just the annexation. Youth Acres would be pulled into the City if the entire parcel discussed is annexed. It would just need to be determined which parcel (s) would be annexed. Attorney Jump said it is important to know if the lots with structures on them would be annexed with the other lots. Attorney Jump said he would want to know if hunting takes place at Youth Acres- since you can't fire a firearm within City limits. Attorney Jump said he will review the ordinance. Mayor McDowell said he believes Attorney Jump and Engineer Plavec just needs permission to look at different options at annexation. Motion and second were made by Aldermen Mayhew/Nelson to have Attorney Jump and Engineer Plavec work on options to present to Council on annexing in property around Canton Lake. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell x Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. MAYOR COMMUNICATION PROCLAMATION- CANTON AREA CHAMBER OF COMMERCE 101ST ANNIVERSARY — CHAMBER OF COMMERCE WEEK Canton Area Chamber of Commerce will be celebrated September 14, 2020-September 18, 2020 FORMER CITY EMPLOYEE CONNIE GLAD-FUNERAL Connie Glad was a former City employee at the water department. Services will be held at Oak Hines September 2, 2020 starting at 4:00pm. The funeral will be at 6:00pm COVID 19 UPDATE The COVID 19 numbers in the area has increased. There have not been any fatalities or hospitalizations at this time in our area. Testing is now available for anyone with or without symptoms. MOSQUITO SPRAYING The City is currently doing the mosquito spraying- which follows the schedule of the garbage route. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Nelson/Hale to adjourn without the need for executive session. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Fritz X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Quin X Mayhew Alderwoman X Chamberlin The motion carried. Mayor Kent McDowell City Clerk Diana Pavlcy Rock