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HomeMy WebLinkAbout11-20-2018 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton Il 61520 November 20, 2018 6:30pm A regular meeting of the Canton City Council was held on November 20, 2018 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, Attorney Curtis Lane, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Public Safety Director Richard Fairburn, System Maintenance Superintendent Dash Wilson, Street Superintendent Ron Robinson, WWTP Superintendent Joe Carruthers MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman Putrich said he will table Item # 1 and #2 under the Lakes Buildings and Grounds committee agenda. Alderman Lovell said he would like to move the Community and Industrial Development committee to the beginning of the meeting. Mayor McDowell said he would like to move a portion of the Mayor Communications to the beginning of the meeting. Mayor McDowell presented a plaque to Charles A Devlin for his years of service with the Canton Fire Department. Charles was hired June 2, 1994 and retired on June 8, 2018. Mayor McDowell presented a plaque to Jay Smith for his years of service with the Canton Fire Department. Jay was hired June 30, 1994 and retired November 10, 2018. COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN UPDATE FROM CHAMBER OF COMMERCE REGARDING SMALL BUSINESS SATURDAY Karla Bobell was at the meeting representing the Chamber of Commerce for Small Business Saturday. Buying from small businesses enriches our community by creating and supporting local jobs, plus small businesses are trustworthy. The owners may be neighbors or friends. When you support small businesses, it shows that you are supporting local businesses, local jobs and it makes a difference to shop local. The Canton Chamber and the Canton Main Street have joined forces to create Holidays. Holidays is a shop small campaign. This is an opportunity for all of the merchants to come together and promote shopping small for the upcoming holiday season. The Annual Canton Main Street Old Fashioned Christmas Walk will be held on Friday, December 7, 2018 from 5:00pm to 7:30pm. This is a unique shopping experience for anyone that attends. The Chamber created holiday coupon booklets. The coupon booklets can be found at participating stores. You can also find the coupons online at Cantonillinois.org. The Chamber will be participating in the Santa Parade. After the Santa Parade the local girl scouts troop will be available at the Covenant Community Church from noon to 5:00pm offering faith and fun holiday activity for kids while the parents are out shopping local. The Canton cash cards are back this year. This encourages people to shop in town by punching the card at each purchase. This will give the chance to win over $120.00 in gift certificates from participating stores. There will be 3 winners. The Chamber helps support local businesses. The Chamber encourages all Council members and local residents to purchase goods from local businesses year round. Sales tax dollars continues to support local government and vital services. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD NOVEMBER 6, 2018 BILL LIST DISBURSEMENT REPORT TREASURER REPORT POLICE REPORT FIRE REPORT Motion and second were made by Aldermen Nelson/Hale to approve the consent agenda. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN INSURANCE RENEWAL BETWEEN THE CITY OF CANTON AND ILLINOIS COUNTY RISK MANAGEMENT FOR THE PERIOD DECEMBER 1, 2018 TO DECEMBER 1, 2019 FOR THE PACKAGE POLICY RESOLUTION#5171 Dan Kiesewetter is the agent for the City of Canton for the Workers Compensation and Liability Policy. Dan explained that he did look at other markets to make sure the City receives the best rates for the renewal. Motion and second were made by Aldermen R Mayhew/Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN INSURANCE RENEWAL BETWEEN THE CITY OF CANTON AND ILLINOIS PUBLIC RISK FUND FOR THE CITY'S WORKERS COMPENSATION INSURANCE FOR THE PERIOD DECEMBER 1, 2018 TO DECEMBER 1, 2019 RESOLUTION #5172 Dan Kiesewetter explained that the City did have some substantial workers compensation claims that drove the initial renewal rates up; however after negotiating he was able to get the rates down. It is the recommendation of Dan Kiesewetter to accept to the renewal with IPRF for the City's workers compensation insurance. Motion and second were made by Aldermen Ryan Mayhew/Quin Mayhew to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. 2108 SAFETY GRANT FUNDS AWARDED-APPLICATION FOR LASERFISCHE ACCEPTED City Clerk Diana Pavley Rock explained that a grant was available from the Illinois Public Risk Fund. Diana explained that she applied for the grant to purchase a Laserfische upgrade. This upgrade will allow all of the departments within the City to begin storing/retrieving documents into a computer program. By storing documents into the computer system, this will eliminate the need to have records stored in boxes on shelves. It will reduce/eliminate the risk of employees climbing on ladders to pull boxes and reduce the risk of injuries. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A REVOLVING LOAN WITH KENCOR ETHNIC FOODS RESOLUTION#5173 The revolving loan committee met to review the request from Kencor Ethnic Foods. The request was for $40,000.00 over a ten year period at a 5% fixed interest rate. The first six months would be interest only. Attorney Lane explained that he would prepare personal guarantees and UCC filings along with a secondary mortgage on the building. It was the recommendation of the Revolving Loan Committee to send to Council for consideration. Motion and second were made by Aldermen Ryan Mayhew/West to approve the resolution for a revolving loan with Kencor Ethnic Foods pending receipt of the appropriate paperwork. ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried DISCUSS AND REVIEW A DRAFT REDEVELOPMENT AGREEMENT FOR TIF 1 AND THE VENUE LLC Jed Rhoades was at the meeting to explain the agreement. The Venue is a partnership between Jed Rhoades and his wife and the Graham Hospital Foundation. They purchased the old Wright's Furniture Store at 23 West Pine Street. The facility will be used as a banquet facility. One large room will be used for large events. A smaller meeting room will be used for smaller events. During the first year 5-10 people will be employed part time. After the first year the intention is to hire some full time employees. The forgivable loan will be capped at $75,000.00. Through the partnership with Graham Hospital Foundation, Graham Hospital is allowing the Venue to use their parking lot when events are being held. MidAmerica National Bank has also agreed use of their lot for events. Street parking is available along with the public parking lot. A final redevelopment agreement will be presented at the next meeting. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A TIF REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON FULTON COUNTY ILLINOIS AND DIANE BELL DBA DI'S BOUTIQUE (2ND READING ORDINANCE #4119 This agreement is for a forgivable loan in the amount of$1,177.50 . Motion and second were made by Aldermen West/Mayhew to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich ABSTAIN Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING AND AUTORIZING THE EXECUTION OF A TIF REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON FULTON COUNTY ILLINOIS AND ALLESSANDRA K PULED (2ND READING) ORDINANCE#4120 The agreement includes a forgivable loan up to $15,000.00. The agreement also has a timeline for completion to have a quick resolution. Motion and second were made by Aldermen West/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich ABSTAIN Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND KERT HUBER FOR THE OPERA HOUSE LOT RESOLUTION#5174 Attorney Lane explained that the lien search showed a mortgage on the property held by a local bank. This was an oversight by the financial institution. The release is being recorded tomorrow. A warranty deed will be prepared. There will not be a formal agreement, but the resolution could be approved with the deed once prepared. Motion and second were made by Aldermen Nelson to accept the resolution conditional upon the release. ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF CANTON AND PUBLIC WORKS AND AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES-- RESOLUTION#5175 The Supreme Court case said employees could opt out of the union if they so desire. The City negotiated language to be used in the contract and it was agreed upon by all parties. Motion and second were made by Aldermen Nelson/Lingenfelter to approve the resolution ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON THE HIRING OF TWO NEW FIREFIGHTERS The fire department recently had two firefighters leave the department. Jay Smith recently retired, and another firefighter resigned to take a position with another community. The City of Canton is now two firefighters short and will need to hire two firefighters. The next academy will be held in January and would be finished the end of April. Motion and second were made by Aldermen Nelson/West to approve the hiring of two new firefighters. ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. DISCUSS, CONSIDER AND VOTE ON THE POSITION OF LEAD BILLING CLERK,JOB DESCRITION AND RATE OF PAY Attorney Lane explained that the City modified what was a water clerk job description to a lead billing clerk position. The position was provided additional duties. There may be further restructuring within the utilities. This position would move to a category 3 in the union pay scale- which is a $8,000.00 difference. The union agreed to the change in duties along with the pay increase. The existing employees are having to do more due to budgets-- without replacing positions. The employees are doing more and are being benefited by a salary increase. The job would be posted for 10 days as required by contract. Motion and second were made by Aldermen Nelson/Lingenfelter to approve the position of lead billing clerk,job description and rate of pay. ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. PUBLIC WORKS, WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE STREETS AND GARBAGE ALDERMAN QUINN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON BIDS FOR THE 1991 FORD DUMP TRUCK L1800 City Clerk Diana Pavley Rock opened the one bid received. The bid was from Carol and Theresa Draughn at the Barn Sales LLC in the amount of$2,550.00. Motion and second were made by Aldermen Quin Mayhew/Lingenfelter to approve the $2550.00 bid from the Barn Sales LLC for the 1991 Ford Dump Truck. ROLL CALL Yes No Absent Alderman Quinn X Mayhew Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Nelson X Alderman Ryan X Mayhew The motion carried. LAKE, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN MAYOR COMMUNICATION The City Hall will be closed on Thursday for Thanksgiving. The leaf program is continuing; however a water main break took place today and a constructions break took place at the WTP that has caused a slight delay in the leaf program, but it will continue with the scheduled routes. The lake is being lowered by 3-4 feet to be able to check the dam and allow an inspection. The City will also look at the back side of the lake while the level is lowered to possibly be able to make this section deeper for fishing. Mayor McDowell said he talked to Denise at Cook about hiring 30-40 more people before January. Cook was wanting to utilize the City lot for parking when needed. Bulk water at the WTP is off for an undetermined amount of time. OLD BUSINESS NEW BUSINESS Discussion took place regarding expanding the 2 hour parking on South Main to Walnut Street and Pine Street from Avenue A to White Court. This will be brought to the next meeting for further discussion. ADJOURNMENT MOTION and second were made by Aldermen Nelson/Lovell to adjourn without the need of exeuctive session. The motion carried by voice vote and was unanimous. Diana Pavley-Rock, City Clerk Kent McDowell-Mayor