HomeMy WebLinkAbout#4115 Amending Provision 1-18-1 and 1-18-5 Ordinance No. 4115
An Ordinance Amending Provision 1-18-1 and 1-18-5 Pertaining to Bidding Requirements
for Certain City Contracts
WHEREAS, pursuant to the Illinois Municipal Code the City of Canton has the ability to
enter into agreements and contracts for certain work to be undertaken by third parties for the
benefit of the City and its citizens;
WHEREAS, the City currently has ordinances that require bidding on certain contracts
that are under the required amount pursuant to the Illinois Municipal Code;
WHEREAS, the City is updating Ordinance 1-18-1 and 1-18-5 to coincide with the
Illinois Municipal Code.
THEREFORE:
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CANTON,
FULTON COUNTY, ILLINOIS, THE FOLLOWING CITY OF CANTON CODE
PROVISIONS SHALL NOW PROVIDE AS FOLLOWS:
Section 1:
"1-18-1: PURCHASE ORDERS AND CONTRACTS; COMPETITIVE BIDS:
Except as otherwise herein provided, all purchase orders, contracts, or agreements of whatever
nature, for the purchase, lease, or sale of personal property, materials, equipment, or supplies,
involving any work or public improvement, to be paid in whole or in part by special assessment
or special taxation, in amounts in excess of ten thousand dollars ($10,000.00), made by or on
behalf of the city, shall be let by free and open competitive bidding after advertisement, to the
lowest responsible bidder except those contracts that by their nature are not adapted to
competitive bidding (listed below). Except as otherwise herein provided, all purchase orders,
contracts, or agreements of whatever nature, for the purchase, lease, or sale of personal property,
materials, equipment, or supplies, involving any work or public improvement, that are not paid in
whole or in part by special assessment or special taxation, in amounts in excess of twenty-five
thousand dollars ($25,000.00), made by or on behalf of the city, shall be let by free and open
competitive bidding after advertisement, to the lowest responsible bidder except those contracts
that by their nature are not adapted to competitive bidding(listed below):
(A) Contracts for the services of individuals possessing a high degree of professional skill when
the ability or fitness of the individual plays an important part; and
(B) Contracts for goods and services that are economically procurable from only one source,
such as for the purchase of magazines, books, periodicals, pamphlets, and reports, and of utility
services such as water, light, heat, telephone, or telegraph; and
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(C) Contracts for materials and work that have been awarded to the lowest responsible bidder
after due advertisement but that due to unforeseen revisions not the fault of the contractor must
be revised, causing expenditures not in excess of ten percent(10%) of the contract price; and
(D) Contracts for the maintenance of, or provision of repair parts for, equipment that are made
with the manufacturer or authorized service agent of that equipment when the provision of parts,
maintenance, or servicing can best be performed by the manufacturer or authorized service
agent; and
(E) Purchases and contracts for the use, purchase, delivery, movement, or installation of data
processing equipment, software, or services and telecommunications and interconnect
equipment, software, and services; and
(F) Contracts for duplicating machines and supplies; and
(G) Purchases of equipment previously owned by some entity other than the city itself; and
(H) Contracts for repair, maintenance, remodeling, renovation, or construction, or a single
project involving an expenditure not to exceed twenty-five thousand dollars ($25,000.00) and not
involving a change or increase in size, type, or extent of an existing facility; and
(I) Contracts for goods or services procured from another governmental agency."
1-18-5: ADVERTISEMENT FOR BIDS; DEPOSITS:
All proposals to award purchase orders, contracts, or agreements, to be paid in whole or part by
special assessment or special taxation, in excess of ten thousand dollars ($10,000.00) and all
proposals to award purchase orders, contracts, or agreements, that will not be paid in whole or
part by special assessment or special taxation, in excess of twenty-five thousand dollars
($25,000.00) shall be published at least once in a secular English language newspaper (daily or
weekly) of general circulation throughout the city with such publication to be not less than ten
(10) consecutive calendar days in advance of the date announced for the receiving of bids.
Advertisements for bids shall describe the character of the proposed purchase order, contract, or
agreement in sufficient detail to enable the bidders thereon to know what their obligations will
be, either in the advertisement itself, or by reference to detailed plans and specifications on file at
the time of the publication of the first announcement. Such advertisement shall also state the
date, time, and place assigned for the opening of bids, and no bids shall be received subsequent
to a time indicated in the announcement. The Canton city council may extend the time for the
opening of such bids by publication as aforesaid to a time not more than two (2) regular city
council meetings subsequent to the date originally announced for the opening of bids. Bids may,
as appropriate, be required to be accompanied by a cashier's check or certified check, as a deposit
of good faith, in an amount not to exceed ten percent(10%) of the total bid amount."
Section 2:
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This Ordinance shall be in full force and effect upon the retirement of the upcoming
retiring sergeant and shall be in full force and effect from and after its passage and adoption.
Further, the City Clerk shall be instructed to provide to the codifiers of our municipal ordinance
this ordinance amendment for insertion and its proper place and each copy of this code within
thirty (30) days of its final passage.
Passed by the City Council of the City of Canton, Fulton County, Illinois, at a regular
meeting this 4TH day of September 2018 upon a roll call vote as follows:
AYES: Aldermen Ryan Mayhew, Justin Nelson, Crag West, Angela Hale, Angela
Lingenfelter, Quin Mayhew
NAYS: None
ABSENT: Aldermen John Lovell, Tad Putrich
APPROVED:
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