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Home My WebLink About06-19-2018 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 June 19, 2018 6:3Opm A regular meeting of the Canton City Council was held on June 19, 2018 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4`h Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, City Clerk Diana Pavley Rock, Treasurer Crystal Wilkinson, Public Safety Director Richard Fairburn, System Maintenance Superintendent Dash Wilson, City Engineer Keith Plavec, Street Superintendent Ron Robinson MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION— Reverend Bowers- First Presbyterian Church PUBLIC PARTICIPATION— ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman Mayhew said he would like to table item #2 under the finance agenda and strike item #3 under the finance agenda. CONSENT AGENDA BILL LIST AND DISBURSEMENTS TREASURER'S REPORT The Investment savings report is now added to the Treasurer's Report. The first installment for property tax received is also reflected in the report. GREENWOOD CEMETERY REPORT FIRE REPORT Motion and second were made by Aldermen Hale/Lovell to approve the consent agenda. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON APPROVAL OF NEW BANK ACCOUNT FOR TIF 3 FUNDS AT MIDAMERICA BANK. The City received its first deposit of funds for the new TIF 3 fund. The TIF 3 account needs to be maintained in an account separate from other funds. All other TIF operating funds are held at Mid America Bank and the request is to have this account opened at Mid America with an initial deposit of$25.00 which reflects the first property tax payment received for this fund. Motion and second were made by Aldermen Mayhew/Hale to approve the opening of the bank account at Mid America Bank for TIF 3. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich Abstain Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. LEGAL&ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A WATER PRE-ANNEXATION WITH LEANDER CONSTRUCTION. #5151 This agreement allows for Leander Construction to separate what is currently a joint water line with the business and the residence. A separate agreement is being completed with Troy Leander for his home. Both properties will now be separately metered. Motion and second were made by Aldermen West/Mayhew to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A WATER PRE-ANNEXATION AGREEMENT WITH TROY LEANDER CONSTRUCTION. #5152 This agreement is to separate the current joint water line that this residence has with Leander Construction. Motion and second were made by Aldermen West/Mayhew to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A WATER PRE-ANNEXATION AGREEMENT WITH ROBERT 1 EDDY #5153 The water pre-annexation agreement is to allow a tap to the city water main for Robert 1 Eddy. This property is located across from the water treatment plant. Motion and second were made by Aldermen West/Lovell to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. NEGOTIATIONS, GRIEVANCE& PERSONNEL ALDERMAN CHRIS JUMP, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON THE HIRING OF A FULL TIME FIREFIGHTER DUE TO THE RETIREMENT OF THE ASSISTANT CHIEF. Al Devlin retired on June 8, 2018 and the City needs to fill the spot to eliminate overtime. Motion and second were made by Aldermen Jump/Hale to approve the hiring of a fulltime firefighter. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON THE HIRING OF AN ADDITIONAL FULL TIME POLICE OFFICER The position being hired would be for a full time patrolman. A person would get moved to investigations during the hiring process of a patrolman. The City needs to have 3 investigators due to their heavy work load. Public Safety Director Richard Fairburn said the City needs to fill this patrolman position now. Alderman Lovell said he is more in favor of looking at staffing to reduce the overtime. Motion and second were made by Aldermen Jump/Hale to approve the hiring of an additional full time police officer. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter _ Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X _ Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON THE APPROVAL OF A PROMOTION TO BE MADE BY THE BOARD OF FIRE AND POLICE COMMISSIONERS OF A POLICE OFFICER TO THE POSITION OF SERGEANT FOR THE SPECIAL OPERATIONS DIVISION (INVESTIGATIONS) OF THE CANTON POLICE DEPARTMENT. Alderman Jump said if the City is going to have three people in investigations they need to have someone to supervise what they are doing. Motion and second were made by Aldermen Hale/Jump to approve the promotion to be made by the board of fire and police commissioners. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS,WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN LAKE, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN MAYOR COMMUNICATION WATER METERS In 2000 through 2003 the City of Canton adopted a system of changing the water meters and heads to a system through the Trace Company. The top of the meter is the reader and the reader only functions properly if the batter is working. The reader is read by a transmitter from the City water department vehicle, so that the City didn't have to go door to door to read the consumption amounts. This lowered the cost of operations thus saving tax payers money. The life span of those batteries was approximately 10-12 years. Over the last 3-4 years, some of those batteries were beginning to die. Because the Trace system is now obsolete, the City has been in the process of replacing those obsolete units with a newer version called Orion. The newer and better Orien's batteries have a life span of approximately 20 years. When a reader is discovered to be malfunctioning, a letter is sent to the customer that asks the customer to call the water department, make an appointment and have the unit replaced. An appointment is necessary because water meters are located inside a home and have to be serviced during business hours. If the customer does not respond to the first letter, then a second and sometime a 3rd or 4th letter has been sent as well as red tags placed on the customers door. Some have asked why the water department doesn't simply call the customer, but in this age of cell phones and disconnected landlines, the City doesn't always have current phone numbers for every water account. In cases when a water customer still has not contacted the water department after three letters and door tags, the water department has no other option but to estimate the water consumption of the customer until the customer responds. This route was chosen in a last attempt to avoid shutting off water service. The estimating of the water consumption is allowed by the public utilities act and the administrative code provisions regulating public utilities providing water services. Once the customer responds and the unit is replaced and checked to be in proper working order, then the water bill is adjusted accordingly. The sole purpose for estimating these bills is to not have to turn a customer's water off and disrupt water service. The cost of the batteries to the City is approximately $105.00 but under most circumstances, the City only charges the customer$100.00, including the labor to do the replacement. The following procedure is being reviewed and could possibly be revamped in the future. Again, it is the sole purpose of the City to be as customer friendly as possible. PAINTING AND FLUSHING OF HYDRANTS The City has been painting/flushing hydrants over the last year. During the flushing process the pressure is also being checked. The water is being used to flush the sewer system rather than just blowing it out into the streets. The City is currently working on Main Street from Ash to Cypress. They are also working on Chestnut and Elm Street to the east. OLD BUSINESS Alderman Jump explained that he would like to have the WTP Superintendent explain and have a policy so citizens are aware of how rates are calculated and how various charges were determined in the water department. NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Hale/Putrich to adjourn without the need of executive session. The motion carried by voice vote and was unanimous. Diana Pavley Rock, City Clerk Kent McDowell, Mayor