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HomeMy WebLinkAbout11-07-2017 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 November 7, 2017 6:30pm A regular meeting of the Canton City Council was held on November 7, 2017 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, City Attorney Curtis Lane, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Ron Robinson-Street Superintendent, Public Safety Director Richard Fairburn, Comptroller Lou Ann Armstrong, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- Father Rob Goebel- St Peters Church PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor McDowell asked to move the Oath of Office to the beginning of the meeting. Motion and second were made by Aldermen Jump/West to approve the change to the agenda. The motion carried by voice vote and was unanimous. OATH OF OFFICE-CODY JOHNSON City Clerk Diana Pavley-Rock gave the oath of office to police officer Cody Johnson CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD OCTOBER 17, 2017 BILL LIST POLICE AND FIRE ANNUAL PENSION REPORT Treasurer Wilkinson reminded everyone that the pension reports are unaudited. Motion and second were made by Aldermen Hale/Putrich to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump ABSTAIN Alderman Mayhew X The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW Alderman Chris Jump (Acting Chair) DISCUSS, CONSIDER AND VOTE ON A REQUEST BY CANTON MAIN STREET/SRPED FOR FUNDS IN THE AMOUNT OF $2,000.00 FROM THE HOTEL/MOTEL FUND FOR A SYTHETIC ICE SKATING RINK. CEFCU has given Canton Main Street a grant to go towards something fun and exciting to bring more shoppers downtown this holiday season. Canton Main Street has contracted with Neon Entertainment for the rental of the rink, fencing, lights music and 75 pairs of skates. The rink will be part of the new Chamber shopping event, Holiday Hoopla on Saturday, December 9. The event will be held from noon to 4:00pm. Because the CEFCU grant does not cover the full cost, Canton Main Street requests up to $2,000.00 from the hotel/motel fund to help pay for the synthetic ice skating rink, but also for the rental of the large tent which will be required by the contract if rain or snow is possible. A certificate of insurance is on file. The City would use the funds from last year's surplus in the hotel/motel tax fund. The balance will be $21,000.00 left in the hotel/motel tax fund after the payment to the SRPED is made. The Partnership will be named as additional insured on the certificate of liability insurance. Motion and second were made by Aldermen Putrich/Hale to approve the request. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON GRANTING APROVAL FOR MAYOR MCDOWELL TO SIGN A TWO YEAR CONTRACT FOR BIDS OBTAINED BY DACOTT ENERGY FOR ELECTRICAL SUPPLY. Mayor McDowell explained that he is working to get the lowest rate for electrical supply and have it locked in. This would apply Mayor McDowell to sign a two year contract for bids obtained by Dacott Energy for electrical supply. Motion and second were made by Aldermen Hale/Putrich to grant the approval for Mayor McDowell to sign a two year contract for electrical supply. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON APPROVING PAYMENT FROM THE MFT ACCOUNT TO OTTO BAUM CONTRACTORS IN THE AMOUNT OF $17,030.02 FOR WORK COMPLETED ON ASH AND 20TH AVENUE ROADWAY PROJECT. Otto Baum did not initially submit a force account bill for work related to the water main and storm sewer and did not submit material tickets for bituminous materials prime and fog coat. IDOT is allowing the contractor to submit these items for payment. This project was funded by federal and MFT funds. These additional items must be paid for out of MFT funds and is a budgeted expenditure. Motion and second were made by Aldermen Nelson/Lingenfelter to approve the payment. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS,CONSIDER AND VOTE ON BID FOR ROOF REMOVAL AND REPLACEMENT AT CITY HALL, 2 NORTH MAIN STREET The City hall roof sustained damages to the roof during the hail storm in the Spring. An insurance claim was submitted for the damages sustained. A bid was received from Holthaus Construction in the amount of$73,650.00. The bid was higher than the original estimate due to a performance bond that is required by the City. The insurance company has agreed to pay $2,000.00 for the performance bond. The roof over the west entrance was also included in the bid document. The insurance company has agreed to pay for the roof for the west entrance as well. A winter labor charge was included in the bid from Holthaus; however the insurance company has not approved payment for the winter labor charge in the amount of$4,560.00. Holthaus has expressed some concerns that if the work is not completed this winter the City may have to end up paying for leaks that could further damage the building. Maurer and Stutz recommends that the City proceed with the work. The insurance will cover $69,090.00 which will leave $4,060.00 that the City will need to cover This would be TIF eligible expenses. The City is currently checking with the insurance company to see if they would pay for the time that was spent in preparing the bid documents by Maurer Stutz. Motion and second were made by Aldermen Jump/West to accept the bid and authorize the Mayor to execute the contract for the roof removal and replacement at City Hall with the additional expenses paid from the TIF 1 funds. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich ABSTAIN Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS CONSIDER AND VOTE ON A PAYMENT OF INVOICE IN THE AMOUNT OF $19,743.75 TO MIDSTATE ASPHALT REPAIR INC FOR MFT FY 2017 The City budgeted $20,000.00 for the spray patching for the Midstate asphalt repair for the FY 2017. The total amount of the invoice was $19,743.75 Motion and second were made by Aldermen Nelson/Lingenfelter to approve the payment in the amount of$19,743.74 to Midstate Asphalt Repair Inc for the MFT FY 2017 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON APPROVAL OF INVOICE IN THE AMOUNT OF$74,926.00 190%) FROM ILLINOIS VALLEY GLASS CO FOR THE CITY HALL BUILDING WINDOW REPLACEMENT AND REPAIR. The invoice from Illinois Valley Glass is for the window replacement and repair work for the windows at City Hall that was damaged during the explosion. The City received $76,244.90 from the insurance company and the remaining recoverable depreciation will be sent upon completion of the project when the final invoice is submitted. Motion and second were made by Aldermen Hale/Jump to approve the invoice in the amount of$74,926.00 to Illinois Valley Glass Co. for the City Hall window replacement and repair. ROLL CALL Yes No Absent Alderman Justin Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CANTON UNION SCHOOL DISTRICT NO 66, THE CITY OF CANTON AND THE FULTON COUNTY STATES ATTORNEY'S OFFICE FOR THE RECIPROCAL REPORTING OF CERTAIN OFFENSES AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON ILLINOIS #5122 The parties have mutually determined that it would be in the best interest of the safety and welfare of students of the school to have a reciprocal reporting system regarding certain offenses committed by students attending the school. MOTION and second were made by Aldermen Nelson/Putrich to approve the resolution and place on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING PROVISIONS 8-10-7 PERTAINING TO APPLICATIONS AND PAYMENTS OF CITY WATER BILLS IN THE CITY OF CANTON, ILLINOIS. (1n Reading)84088 The revised provision clarifies that an application for new service at a new residence may be denied if the City is owed a water bill from the applicant. This could potentially save the City money by not enacting services for those owing money to the City for water bills. This will clean up the language in the current code. Motion and second were made by Aldermen Nelson/Putrich to waive second reading of the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. Motion and second were made by Aldermen Nelson/Putrich to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X DISCUSS. CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND MISSISSIPPI VALLEY REGIONAL BLOOD CENTER FOR A LEASE OF THE HISTORIC DEPOT LOCATED AT 50 NORTH 4TH AVENUE CANTON IL#5123 The proposed agreement between the Mississippi Valley Regional Blood Center and the City of Canton is for the rental of the historic depot. MOTION and second were made by Aldermen Nelson/West to approve the resolution and place on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. NEGOTIATIONS,GRIEVANCE & PERSONNEL ALDERMAN CHRIS JUMP, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT AND ROAD CLOSURE REQUEST FOR THE UNITED METHODIST CHURCH LIVE NATIVITY ON DECEMBER 1, 2017 FROM 5:00PM TO 8:00PM Wesley United Methodist Church is having a live nativity at the southeast corner of their church. They are requesting the closure of the 1/2 block of Chestnut from Avenue A to their parking lot drive to allow people to park in their Ministry center lot and walk across to view. The event will be held December 1, 2017. Motion and second were made by Aldermen Lovell/Hale to approve the event and road closure for December 1, 2017 from 5:00pm to 8:00pm. ROLL CALL Yes No Absent Alderman Justin ABSTAIN Nelson Alderwoman x Lingenfelter Alderman Putrich X Alderwoman Hale ABSTAIN Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST AND PARKING LOT CLOSURE FOR A SYNTHETIC ICE SKATING RINK FOR DECEMBER 9, 2017 FROM NOON TO 4:00PM A request for a parking lot closure for the Synthetic ice rink was submitted by Canton Main Street to be held Saturday, December 9, 2017 from Noon to 4pm. MOTION and second were made by Aldermen Lovell/West to approve the event request and parking lot closure for December 9, 2017 from noon to 4:00pm. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. UPDATE FROM MISSY TOWERY-SRPED GENERAL ECONOMIC DEVELOPMENT POINTS • Prepared for and attended meeting in Springfield with Dave Ross of the C.O.R.E. program. • Recruitment of Business committee work on legislative concerns luncheon preparation and community comparisons work. • Prepared for and attended COOK World Headquarters Annual Visit in Bloomington, IN. • Sponsored and hosted "How to Start a Business in Illinois" workshop with ISBDC out of WIU. • Posted available property information in regard to South Main office space. • Attended Canton/Macomb meeting. • Attended meeting at City Building in Director's Room regarding the Friendship Festival. • Received a CDAP Housing grant update from Jeff Cozad at WIRC. • Per the SRPED Executive Team a TIF 101 Session has been scheduled for Thursday, November 9th at 1:00 p.m. in the Graham Hospital boardroom with Steve Kline our TIF administrator as the facilitator of the session. Both SRPED board and City Council/Administration are invited to attend. • Sat in on and participated with Mayor McDowell on an interview done by Nick Vlahos of the Peoria Journal Star regarding where we are now after the disaster about a year ago. BUSINESS DEVELOPMENT, ATTRACTION AND SUPPORT • Continuing work with national franchise on location/incentives. • Continuing work on JCP property retail recruitment. Shared brainstorming ideas with Jim Murphy at CFC Properties. • Majestic Theatre/Opera House Brick fundraiser work. We have sold 197 (embellished) to date as of 10/31/17 and have sold 18 regular brick. • Recently marketed the brick fundraiser at the following o SRC Retirees Learning Institute o IH Retirees Quarterly meeting o Radio with Leon radio with Leona • Small Business Saturday posts for downtown businesses and emails to CMS email list serve on articles getting people and businesses prepared. • Meeting with Trajectory Energy to discuss available city property for potential Community Solar project, but most available property is not large enough for the scope of the potential project. We are working to connect the group to the Canton School District and the Canton Park District. • Discussion with person interested in downtown property for sale to open a restaurant. • Working with person engaged with the Park District regarding the airport and information they can have on . OTHER Prepared for and attended SRPED Board Meeting. Prepared for and attended Canton Main Street Board Meeting Submitted monthly newsletter articles for the Chamber Courier and the Canton Main Street Newsletter Worked on the Centennial Plaque Re-Dedication Ceremony— Friday, November 10th at 2:00 p.m. at the corner of Chestnut and Main. UPCOMING DATES TO REMEMBER: Small Business Saturday,November 25th ALL DAY!! Old Fashioned Christmas Walk —Friday, December 1't from 5:00 p.m. to 7:30 p.m. Ice Rink Day- 12/09/17 12 p.m. to 4 p.m. PUBLIC WORKS, WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN Alderwoman Angie Lingenfelter thanked Street Superintendent Ronnie Robinson for his work in promptly working with a citizen on a concern and resolving the issue. PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN DISCUSS. CONSIDER AND VOTE ON A PRICE QUOTE FROM WATCH GUARD FOR DVR CAMERA SYSTEM AND MOBILE DATA COMPUTER IN THE AMOUNT OF $20,000.00 FROM THE DRUG FORFEITURE FUND. The police department has two aging in-car dash camera systems which are unreliable and beyond repair. Additionally since no new vehicles are scheduled for purchase in this fiscal year we are converting one unmarked vehicle to marked use. This vehicle will require a third watch guard dash camera system and a mobile data computer for a total expenditure of about $20,000.00 from the drug forfeiture fund. The current balance in the drug forfeiture fund is $39,794.45 Motion and second were made by Aldermen Hale/Nelson to approve the resolution. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF A 1996 PIERCE FIRE ENGINE FROM THE VILLAGE OF NORTHBROOK ILLINOIS. The current vehicles at the fire department are aging and in need of another engine. The engine is $12,000.00 and the remainder will be for hoses and other pieces of equipment. This will be paid from the depreciation fund for fire apparatus. The engine has over 100,000.00 miles. This would be a reserve engine for the department. The City is able to get by with the older equipment because of the City mechanics that are able to work on the vehicles. Motion and second were made by Aldermen Hale/Nelson to approve the purchase of the 1996 Pierce Fire Engine from the Village of Northbrook Illinois. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN LAKES, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN MAYOR COMMUNICATION Mayor McDowell congratulated Engineer Keith Plavec for an award that Maurer and Stutz won for the Emiquon project. The award was issued from the Association of Conservation Engineers. Mayor McDowell reminded everyone to shop Canton. OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Nelson/Lovell to adjourn and go into executive session for: SILCS 120/2 (c) 2 (c) 5 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. No additional discussion took place after the executive session and the meeting adjourned. Diana Pavley-Rock, City Clerk Kent McDowell, Mayor