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HomeMy WebLinkAbout09-19-2017 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way(Historic Depot) Canton II 61520 09-19-2017 6:30pm A regular meeting of the Canton City Council was held on September 19, 2017 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, City Attorney Curtis Lane, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Public Safety Director Richard Fairburn, City Engineer Keith Plavec, Comptroller Lou Ann Armstrong(Clifton Larson),Street Superintendent Dash Wilson MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- Temple Baptist Church PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor McDowell said he would like to strike "beer garden license" from the item listed on the Legal and Ordinance agenda so the Council will only be voting on the Class A Tavern License. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD SEPTEMBER 5, 2017 BILL LIST AUGUST DISBURSEMENT REPORT TREASURER'S REPORT POLICE REPORT FIRE REPORT GREENWOOD CEMETERY REPORT Motion and second were made by Aldermen West/Lovell to approve consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. MOTION and second were made by Aldermen Mayhew/Putrich to adjourn into executive session for: SILCS 120/2 (C)6 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman lump X Alderman Mayhew X The motion carried. City of Canton Reconvened Council Meeting The Donald Edwards Way(Historic Depot) Canton II 61520 09-12-2017 7:09pm Mayor McDowell called the meeting back to order following the executive session at 7:09pm. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. MAYOR COMMUNICATIONS Mayor McDowell gave a proclamation for Diaper Awareness Week. Lou Ann Porter (Director and Founder) of Loving Bottoms Diaper Bank explained that she started 2 years ago out of Galesburg II and just expanded this year into Fulton County. The organization is partnered with the Spoon River Pregnancy Center and the regional office of educations birth to three program. The organization collects diapers and distributes them to families in need. The organization is now in Knox, Warren, Henderson, Mercer and Fulton County. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW TIF BUDGET REPORT UPDATE Lou Ann Armstrong reviewed information from the fiscal year 2018 budget. The revenue comparing the fiscal year 2018 to the fiscal year 2017 budget is considerably reduced. The decrease in revenue was projected because of the Cook property settlement. The City does have obligated projects that the City must pay. The City currently has development/re- development projects that the City is paying along with a TIF loan. These total$706,911.00 which leaves very little money left over in the TIF. The net income projected is only$1,242.00. The fiscal year actual figures projects that the City received significantly more money than what was projected. The Cook settlement did not go through yet. The City is projecting a total of $970,000.00 to be received from tax revenue. Due to the settlement,the City will have to pay back the County money because the tax settlement was entered into for 2016. Unfortunately the County does not have the document from the tax appeal board yet so the City does not know how this will end up. Two additional items will not impact this tax year, but will impact the City in future tax years. The first item is the explosion. Any properties affected by the explosion will result in lowered EAV's. The City will lose the revenue from the Opera House (as an example) Lou Ann said she did talk to the County tax assessor last week and they do not know how many properties were impacted, but there are other tax payers that will have their EAV's lowered due to the explosion. TIF Ill is the other item that will not impact this year, but will impact the City in future years. The City shifted some of the revenue that was previously in TIF 1 and it is now in TIF III. Going forward the revenue in the TIF will be streamlined. The City currently has more money than what is projected in TIF II. This money would be available. Lou Ann said she is not certain when the City will know more about the Cook settlement, but it could be several months. DISCUSS AND CONSIDER USE OF THE TIF 1 BOND FUNDS AND FUTURE PROJECTS Engineer Keith Plavec put a list together for capital projects for everyone to review. Discussion took place about the various projects and the best way to utilize the TIF 1 bond funds. The City also discussed using City crew to help lower the cost with several of the projects. The City parking lots and sidewalk improvements are included on the list. The street light improvements was also discussed. The lights are approximately $10,000.00 each, but it would finish this project that has already been started. Mill and overlay of the downtown streets was also discussed. The City could also reimburse the TIF 1 fund and still have some extra money to do a few projects. The City discussed water main replacement as a possibility, but this along with the parking lots could be budgeted next year. Alderman Nelson said he would like to see the City lot behind the old Ashwood pool hall completed. The City will be having the new theater opening needing extra parking and there is a problem with flooding in the current area. This needs to be done before the weather turns cold. Keith Plavec said he could reach out to a contractor for pricing and to see if the City Crew could work on this project. Alderman Jump said he would like to move forward on the sidewalk projects. Street Superintdent Dash Wilson said the City crew could do the sidewalks. Mayor McDowell said he would like to see some of the street lighting completed. DISCUSS, CONSIDER AND VOTE ON A NEW CHECKING ACCOUNT FOR THE PURPOSE OF ADMINISTERING A HOUSING GRANT ON BEHALF OF WIRPC. This item was tabled. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST,CHAIRMAN DISCUSS. CONSIDER AN VOTE ON AN ORDINANCE AMENDING PROVISIONS 3-8-1, 3-8-4 AND 3-8-11 PERTAINING TO LIQUOR LICENSES IN THE CITY OF CANTON, ILLINOIS(1ST READING) Attorney Lane prepared an ordinance for review. The ordinance being presented is tailored after a municipality that would not allow a gaming parlor. Alderman Putrich said he is not in favor of having gaming parlor's in town since we have 9 taverns in town that has gaming machines and 3 clubs in town that has gaming machines. If the City starts expanding every business in town will want to have a gaming machine. Alderman Putrich said he believes that if someone wants to gamble there should be plenty of places in town to be able to do so with the existing businesses. Alderman Lovell explained that he did some research and did not find information to support the fact that it would increase revenue. Alderman Lovell said until he finds information that proves they are good for the community he would not be in favor. Alderman Mayhew agreed that it would not be a good fit for Canton. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING PROVISIONS 9-10-2 RELATIVE TO PARKING IN THE CITY OF CANTON. ILLINOIS.(1ST READING)44084 Attorney Lane explained that the ordinance being presented will help clean up some of the language in our current code pertaining to parking. Parking spaces in front of Billy's Tap was also discussed. When CEFCU opened several accidents occurred and the City has been looking at various ways to make this intersection more safe. Ashleigh Harper from Billy's Tap was at the meeting and agreed that closing one of the parking spaces would help with the safety of the intersection. Attorney Lane will amend the ordinance being presented to eliminate the one parking space. Alderman Nelson explained that South Avenue B from Cedar to Shamrock also has a parking concern. Motion and second were made by Aldermen Jump/West to waive the rules for the 1st reading. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. Motion and second were made by Aldermen West/Lovell to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN INSURANCE CONSULTING AGREEMENT BETWEEN THE CITY OF CANTON AND THE WYMAN GROUP#5120 The City utilized the Wyman Group last year for the insurance consulting services. The City was very pleased with their services. The insurance committee met and it was their recommendation to approve a three year contract with the Wyman Group. The City receive two quotes for consulting services. The Wyman Group's proposal was $4000.00 for the first year of the agreement, $4500.00 for the second year and $5000.00 for the third year of the agreement. The other consulting group proposed over $35000.00 for the first year for consulting services. Motion and second were made by Aldermen West/Hale to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A CLASS A (TAVERN) LICENSE FOR WATTy'S (725 WEST LOCUST STREET,CANTON ILLINOIS. The liquor commission met and reviewed the application for the Class A tavern license for Watty's. The insurance and surety bond will be provided once the license is approved by the Council. It was the recommendation of the liquor commission to approve the class A tavern license for Watty's. Motion and second were made by Aldermen West/Nelson to approve the license. Discussion: Alderman Mayhew asked about the shuttle service that was listed in the business plan. Attorney Lane said he would look into this to see if it would be classified as a taxi license. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump Abstain Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A CLASS B (SUPPER CLUB) LICENSE FOR LA FIESTA MEXICAN RESTAURANT AT 1400 SOUTH 5TH AVENUE CANTON. Mayor McDowell explained that there was not a problem with the license but they allowed for it to lapse while they were in the construction phase of the restaurant. The ownership has not changed. MOTION and second were made by Aldermen West/Mayhew to approve the Class B liquor license. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump Abstain Alderman Mayhew X The motion carried. NEGOTIATIONS,GRIEVANCE &PERSONNEL ALDERMAN CHRIS JUMP,CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION FOR THE CHS HOMECOMING PARADE TO BE HELD OCTOBER 6. 2017 A request for a road closure of a state route was submitted for the CHS homecoming parade to be held October 6, 2017. The route will be the same as previous years starting at 3:30 and ending approximately 4:30. MOTION and second were made by Aldermen Lovell/Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST AND ROAD CLOSURE BY THE CANTON MAIN STREET FOR THE MUNCHKIN MASQUERADE TO BE HEW OCTOBER 27, 2017 FROM 5:00-7:OOPM This is an annual event where the local business owners allow for trick or treating in the downtown area. MOTION and second were made by Aldermen Lovell/West to approve the request for the event on October 27, 2017. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. PUBLIC WORKS,WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JUSTIN NELSON,CHAIRMAN DISCUSS, CONSIDER AN VOTE ON THE PURCHASE OF A LEAF MACHINE PROGRAM Street Superintendent Dash Wilson explained that the current leaf machine is in need of repair or replacement. The current machine is 21 years old, but is at the point that it is unsafe to run. The City received two quotes for a new machine. The quote from the company that the City uses the machine from now was$33,251.98. The second quote was from Mathis Kelly and was $19,518.40. Dash stated that he went and looked at the machine and would recommend purchasing the machine from Mathis Kelly in the amount of$19,518.40. $9518.40 would come from the street department's operation budget and the remainder would come from the system maintenance capital improvement budget. The two companies that provided the quote was not interested in a trade in of the old machine. Dash further explained that it would be in the best interest of the City to have it auctioned off. MOTION and second were made by Aldermen Putrich/Mayhew to approve the purchase of the leaf machine from Mathis Kelly from the funds mentioned. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrid, X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. LAKES, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH,CHAIRMAN OLD BUSINESS NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Jump/Nelson to adjourn into executive session for: Silcs 120/2 (c)2 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. There was no action after the executive session and the meeting adjourned. Diana Pavley-Rock, City Clerk Kent McDowell, Mayor