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Home My WebLink About09-05-2017 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 09-05-2017 6:30pm A regular meeting of the Canton City Council was held on September 5, 2017 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Kent McDowell, City Attorney Curtis Lane, Administrative Assistant Shannon Williamson, Treasurer Crystal Wilkinson, Public Safety Director Richard Fairburn, City Engineer Keith Plavec, Comptroller Lou Ann Armstrong (Clifton Larson) MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- Pastor Glen Nestlerode- First Christian Church PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor McDowell asked to move part of the Mayor's communication under the consent agenda. Motion and second were made by Alderman Lingenfelter/Mayhew to approve the request. The motion carried by voice vote and was unanimous. Mayor McDowell stated that the comptroller's report will not given tonight. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD AUGUST 15, 2017 BILL LIST Treasurer Wilkinson reported that a correction will take place on the bill list. The items listed as Canton Crop Service will be changed to Canton Napa. Motion and second were made by Aldermen Mayhew/Lingenfelter to approve consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. MAYOR COMMUNICATIONS Mayor McDowell recognized Marty Bowton, Greg Lingenfelter and Darren Flynn as recently retiring from the Canton Police Department. Martin Bowton had 20 years of service, Darren Flynn had 28 years of service, Greg Lingenfelter had 29 years of service with the Canton Police Department. Each of the officer's thanked the City for their support over the years. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW DISCUSS, CONSIDER AND VOTE ON WINDOW REPLACEMENT AND REPAIR AT CITY HALL,2 NORTH MAIN STREET BY ILLINOIS VALLEY CO. Illinois Valley Glass Company was the low bidder with a bid price of$81,725.00. The other bid was in the amount of$91,000.00. Planning and Zoning Director Steve Widmer explained that the bid plus the change order is below the original estimate. Once the final invoice is received the City will submit it so the City will receive the full amount from the recoverable depreciation. Motion and second were made by Aldermen Mayhew/Lovell to approve Illinois Valley Glass to replace the windows at City Hall for the damage from the explosion in the amount of $81,725.00. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A CHANGE ORDER FOR WINDOW REPLACEMENT AND REPAIR AT CITY HALL, 2 NORTH MAIN STREET BY ILLINOIS VALLEY GLASS CO. The change order is in the amount of$1,526.00 for the strip of windows on the east side of the building that was missed during the initial inspection. Motion and second were made by Aldermen Mayhew/Lovell to approve the change order in the amount of$1,526.00 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A CLASS A(TAVERN) LICENSE FOR MAIN STREET LOUNGE. Alderman John Lovell explained that he was not in favor of having a class A tavern license that is being used for a gaming parlor. Previous Council's discussed gaming parlor's and they did not get approved. Alderman Lovell suggested having a different type of license for gaming parlors instead of trying to use up a tavern license for a gaming parlor. Attorney Lane said that he is concerned that this would not even fit under a tavern license. The types and classes of license are defined in section 3-8-4 of the municipal code. This section specifically indicates that a Class A is a tavern license. Tavern is also defined as a place of business primarily involving the sale of alcoholic beverages for consumption on and off premises where food can also be served. Attorney Lane explained that he does not believe a gaming parlor is a tavern and does not fit under our ordinance at it is currently written. Attorney Lane stated that they have applied for the license and the request has gone before the liquor commission as a class A license. Attorney Lane again explained that he does not believe it is a tavern. The City would have the ability to create a type of license for gaming parlor's and have an ordinance created. Greg Garrett (agent) was at the meeting with Logan Walter (owner). Greg explained that the tavern license was the only option that is currently in the code for them to use in their application request. Many communities benefit from having gaming parlors and it is found to bring additional revenue to the City. Alderman Craig West said he would like to table the item and have Attorney Lane prepare an ordinance to create a new class of license for gaming parlors and bring it back to Council. MOTION and second were made by Aldermen West/Lovell to approve the Class A liquor license as presented. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump ABSTAIN Alderman Mayhew X The motion failed. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN INSURANCE CONSULTING AGREEMENT BETWEEN THE CITY OF CANTON AND THE WYMAN GROUP The insurance committee met with the Wyman Group and another company about consulting services for the City of Canton for the upcoming renewal. It was the recommendation of the insurance committee to stay with the Wyman Group for consulting services. Alderman Jump said he would like to be able to review the contract and bring this back to the next Council meeting for a final vote. MOTION and second were made by Aldermen West/Jump to approve the resolution and place on file. RESENDED motion and second were made by Alderman West/lump so this could be further reviewed and brought back to the next Council meeting. DISCUSS, CONSIDER AND VOTE ON IDOT SUPPLEMENT RESOLUTION FOR IMPROVEMENT TO REPLACE LED MODULES AND BACK-UP BATTERIES ON VARIOUS ROUTES.#5119 IDOT originally brought this request to the City in 2014. At that time they asked the City to appropriate $1,994.00 to offset some of the costs with the traffic signals. The project is now completed and the actual cost for the City is $2,090.88. The resolution approved back in 2014 is short by $96.88. For the City to pay this with MFT funds, IDOT requires a supplemental resolution. MOTION and second were made by Aldermen West/Lovell to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN CHRIS JUMP, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN UPDATE FROM SRPED MISSY TOWERY Prepared for and attended a meeting with the Residential Housing Committee, TIF administrator, City reps, property owners, and a potential developer to discuss a partnership for a residential housing development within Canton City Limits. • Participated in Tour of Snapper Villas &worked with Bluffstone on their interest to potentially hire a part time administrative person. • Amanda and I attended a meeting with Community Action to discuss their grant for a potential Incubator space. • Attended introductory meeting on the Incubator program at Canton High School as a Coach. • Working with Jim Boyd of the Illinois Small Business Development Center to host"How to Start a Business in Illinois" workshop. • Interviewed with the Chicago Tribune regarding JCPenney leaving. Article was in the Sunday edition (09/03/17). • Discussions with property owners at Pine and Main regarding the potential to fix the wall. • Attended Congresswoman Bustos' Economic Development round table in Peoria. • Attended meeting with Superintendent Siversten regarding the pending TIF legislation. • Prepared public comments for IDOT's planning meeting scheduled for September 7`h. • Updated Condensed Guide to Development BUSINESS DEVELOPMENT.ATTRACTION AND SUPPORT • The Majestic Theatre project efforts. o WEEK Interview with Denise Jackson prior to press conference o Press Conference preparation, presentation and attendance o Fundraising Efforts • Retail Recruitment o TJX Companies response o Shoe Show Response • Met with person interested in buying Brown's Snappy Service. • Working with a local business owner on a new location and expansion project. • Met with local business owner wanting to explore a possible microbrewery/restaurant combo. • Finishing touches to the Business, Retention and Expansion Report. • Interviewed with person conducting the second feasibility study on a potential hotel project. • Meeting with person who wants to work on a Canton project who has done development projects previously in other communities. • Conversations with Jon Carson who works on Community Solar projects to explore the Industrial Park option. • Howard Johnson, from an architectural firm representing a company interested in possible Canton project. They have a small family entertainment concept I have asked him about. OTHER Prepared for and attended SRPED Board Meeting. Prepared for and attended SRPED Executive Committee Meeting Prepared for and attended Canton Main Street Board Meeting. Worked on and submitted Chamber Courier and Canton Main Street Newsletter Articles. Centennial Plaque project work. Missy Towery further explained that the ultimate goal for the new Majestic theater renovation to be completed by the Spring of 2018. The roof is completed, but the restroom extension project must be completed before other work begins. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT AND ROAD CLOSURE FOR CANTON TRAVELING BASKETBALL TO BE HELD SATURDAY,OCTOBER 14, 2017 FROM NOON-11:OOPM The event will take place at Billy's Tap on October 14, 2017 and includes a road closure on 2nd Avenue from Elm to Pine Street. MOTION and second were made by Aldermen Lovell/Mayhew to approve the request for the event on October 14, 2017 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT AND ROAD CLOSURE FOR FULTON COUNTY RELAY FOR LIFE TO BE HELD IN JONES PARK ON SATURDAY, JUNE 23, 2018 FROM 4:OOPM-10:OOPM This event is a repeat event. The request includes having some parking spaces available to them since it is anticipated that the new Majestic theater will be opened by then. MOTION and second were made by Aldermen Lovell/Mayhew to approve the event and make available some parking spaces for a loading zone. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST AND ROAD CLOSURE FOR THE SANTA PARADE AND THE SANTA HOUSE TO BE HELD SATURDAY, NOVEMBER 25, 2017 AT 10:00AM This is a repeat event. The parade will begin at the Canton High School parking lot and will end at the CEFCU parking lot. MOTION and second were made by Aldermen Lovell/Hale to approve the event and road closure for the Santa Parade and the Santa House to be held November 25, 2017. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. PUBLIC WORKS, WATER AND SEWER ALDERWOMAN ANGIE LINGENFELTER, CHAIRMAN PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON THE 2017 MFT HMA RESURFACING WORK The City received three bids for the project. The engineer's estimate was $294,769.00. Bids were received from Advanced Asphalt, Laverdiere Construction and R.A. Cullinan. Advanced Asphalt was the low bidder with a bid of$281,541.50. It is the recommendation of Maurer and Stutz to award the project to Advanced Asphalt with the funds being paid from the MFT fund. MOTION and second were made by Aldermen Mayhew/Hale to award the project to Advanced Asphalt in the amount of$281,541.50 with the funds coming from the MFT fund. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON THE 2017 MFT SEAL COAT WORK The City received three bids for the oil and chip project. Bids were received from Illinois Valley Paving, Laverdiere Construction and IRC. The low bidder was Laverdiere Construction with a bid of$50,506.50. The engineer's estimate was$52,301.00. It is the recommendation of Maurer and Stutz to award the project to Laverdiere Construction. MOTION and second were made by Aldermen Mayhew/Lingenfelter to award the project to Laverdiere Construction in the amount of$50,506.50 from the MFT funds. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON IDOT SUPPLEMENTAL REQUEST FOR EXPENDITURE/AUTHORIZATION OF Mr FUNDS TO REPLACE LED MODULES AND BACK-UP BATTERIES ON VARIOUS ROUTES. The resolution being approved is the legal document and this is approval of the request to have the funds taken from the MFT funds. MOTION and second were made by Aldermen Mayhew/Jump to approve the funds to come out of the MFT fund in the amount of$96.98. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. LAKES, BUILDINGS AND GROUNDS ALDERMAN TAD PUTRICH, CHAIRMAN MAYOR COMMUNICATION RECOGNITION OF JACKSON KENT-STAR SCOUT RANK Jackson Kent was at the meeting and is working toward his star scout rank and is working on merit badges tonight. This is his first experience of attending a City Council Meeting. DEPARTMENT HEAD MEETINGS Mayor McDowell extended an invitation to the Council members to attend the department head meetings that are held at 9:00am Tuesday morning of Council days. Mayor McDowell congratulated the department head's for their work in looking at ways of saving the City money. The City has looked at ways to save money with the leaf program and the sludge program. OLD BUSINESS City Engineer Keith Plavec explained that the City has several projects that are being reviewed with the TIF 1 bond funds and cost estimates. The City is looking at six projects. * The City Parking Lot (Avenue A and Chestnut Street) * Mill and overlay the downtown area.(Locust Street on the North, Elm Street on the South, Main Street on the West, Eastside Square on the East * Sidewalks along North Main (Chestnut Street to the Hotel) * Street Lighting * Water Main Replacement around square and downtown * White Court Parking Lot Seal Coat (Pine and White Court) The plan is to get individual costs for each of these items. The Council could then make a decision on which projects would take priority. NEW BUSINESS ADJOURNMENT MOTION and second were made by Aldermen Hale/West to adjourn into executive session for: 5ILCS 120/2 C (1) C(2) ROLL CALL Yes No Absent Alderman Justin X Nelson Alderwoman X Lingenfelter Alderman Putrich X Alderwoman Hale X Alderman West X Alderman Lovell X Alderman Jump X Alderman Mayhew X The motion carried. Diana Pavley-Rock, City Clerk Kent McDowell, Mayor