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HomeMy WebLinkAbout04-05-2017 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way(Historic Depot) Canton II 61520 04-05-2017 7:30pm A regular meeting of the Canton City Council was held on April 5, 2017 (7:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, City Attorney Nancy Rabe!, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Police Chief Rick Nichols, Fire Chief Tom Shubert, Interim System Maintenance Superintendent Dash Wilson, Interim Street Superintendent Cole Atchley, Greenwood Cemetery Sexton Kyle Jansen, Comptroller Lou Ann Armstrong(Clifton Larsen) MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING- INVOCATION- Alderman Gerald Ellis PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor Fritz said he would like to make an addition under Lakes, Building and Grounds committee. He would like to add the discussion on the Old Beach Addition lot sales. Motion and second were made by Aldermen Putrich/West to add the item to the agenda. The motion carried by voice vote and was unanimous. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MARCH 21,2017 BILL LIST Treasurer Wilkinson explained that the bill list reflects a payment for Kemper Construction in the amount of $576.00 that was an invoice submitted for the gas explosion. This will be submitted to our insurance company for reimbursement. Motion and second were made by Aldermen West/Hale to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A CARRIER FOR THE GROUP MEDICAL, DENTAL AND LIFE INSURANCE FOR THE CITY OF CANTON. Information was presented to the Council on the renewal information provided by our insurance consultant Tim Wyman. The current provider BCBS offered a renewal for the medical insurance at approximately a 2.5% increase. City Clerk Diana Pavley Rock explained that a proposal was provided by the consultant for a HDHP with BCBS. This proposal was presented to the unions. Two out of the three unions already voted on the proposal for the HDHP with BCBS and they voted against the HDHP. The insurance committee met today to review the different proposals. It was the recommendation of the insurance committee to stay with BCBS with the current plan that is currently in place. The currently proposal with BCBS would be just over a 2.0-% increase. The City received proposals from BCBS and Guardian (two options) on the dental plan. It was the recommendation of the insurance committee on the dental plan to change from BCBS to the Guardian option # 2 proposal. The current dental plan with BCBS has very limited dentists that are in network in Canton. Currently only one dentist office in Canton is in the BCBS network. Many employees had to switch dentist when BCBS only offered one provider in town that was in network. The new Guardian dental plan that is proposed has the same coverage that is in the current BCBS dental plan, but it would open the window so employees could then go to any dentist in town. There is a list of dental providers outside of Canton as well that would be in the network with Guardian option #2. This proposal is approximately $22,000.00 per year more expensive than the current BCBS dental plan. The insurance committee voted on the Guardian option #2 because of the limited network with the current BCBS plan and the Guardian option #1 plan. The City received a proposal of the basic life insurance plan. Currently the City has Fort Dearborn Life Insurance. The City did receive a proposal from Guardian Insurance. It was the recommendation of the insurance committee to change from Fort Dearborn Life Insurance to Guardian Life Insurance. The proposal from Guardian is lower than the proposal we received from Fort Dearborn Life Insurance. The City received a proposal for a voluntary life insurance plan. It was the recommendation of the insurance committee to offer the voluntary life insurance plan. This plan would be 100% funded by the employees and would be no additional cost to the City. Employees would have the option of choosing additional voluntary life insurance that could be deducted from their paychecks. It was the recommendation of the insurance committee to offer the voluntary life insurance plan with Guardian insurance. The City received a proposal for a voluntary vision insurance plan. The City does not currently offer a vision plan. This voluntary vision proposal would be no additional cost to the City. Employees that would want to elect coverage in the voluntary vision plan would pay the entire premium. It was the recommendation of the insurance committee to offer the voluntary vision insurance with Guardian insurance. The City received a proposal on a short term disability policy. Currently the City has an in-house short term disability policy. The City received a proposal from Guardian. This would be an additional cost to the City. The insurance committee did not feel that the City had enough claims in the past several years to justify having a policy that would be additional costs. MOTION and second were made by Aldermen Mayhew/Hale to accept the BCBS renewal of the current plan. Discussion: Aldermen Ellis said he was pleased with the 2.0% renewal with BCBS but he said he doesn't think there is very much difference between the BCBS and the Health Alliance policies. Alderman Ellis said he sees a savings of approximately $58,000.00 per year. He said he would be a no vote for the BCBS renewal. City Clerk Diana Pavley-Rock said that she did talk to the consultant Tim Wyman on the specific differences in the two plans. The current union contracts have language that says the amount of insurance coverage shall at least be as much as the coverage in force at the signing of the agreement. The coverage offered by Health Alliance would be a reduction in the benefits from what the City currently has with BCBS. The out of pocket expenses would be higher with Health Alliance. The co-pays, drug card, emergency room visits are all higher. Diana said she does think having these changes would be considered a reduction in coverage in the change of benefits. Alderman Justin Nelson said he understands it is in their union contract, but the fact that the rest of the citizens have dealt with skyrocketing health insurance costs needs to be considered. Alderman Justin Nelson said he believes they need to consider this, or they could end up shooting themselves in the foot. Alderman Mayhew asked Attorney Rabel if she sees this as a potential issue on the health insurance coverage with the higher out of pocket and other items with the unions. Attorney Rabel said she does see this as an issue. Attorney Rabel said this will be an issue that would need to be negotiated with each union independently. Attorney Rabel said health insurance is a big issue with union negotiations. Attorney Rabel explained that one of the big difference between the BCBS plan and the proposed Health Alliance plan is the fact that BCBS is a PPO and Health Alliance is an HMO. Alderman Putrich said that they way the budget is you need to have a place to draw the line. If you continue to over spend you will need to reduce staff. The City could be bankrupt in five years if something isn't done. Alderman Putrich said it could also be a ghost town in 10 years because the City has raised the taxes so much that everyone has left town. Alderman Putrich said we need to start cutting someplace. You can either cut employees or the City could start decreasing some of the benefits. Attorney Rabel said that the problem in decreasing health insurance is its a change of terms of condition of employment, so its mandatory subject to bargaining. The City has three union contracts that all bargain differently. If you enter it for one then you are strapped to entering it for all three of them. Attorney Rabel said that the way the contract language is written right now,this is a decrease in coverage and would be a problem. City Clerk Diana Pavley-Rock explained that last year the City did have the problem with the proposed insurance. Last year the same thing happened with a plan that was offered that had a reduction in benefits or coverage's. The unions did not want to accept the changes without it being negotiated into their contract. The language is still the same and the proposal would be a reduction in coverage. Attorney Rabel further explained that if the Council decides to go with the Health Alliance plan and one of the unions would go to arbitration on it-- it would depend upon the arbitrators award. if the arbitrator would order the City to go back to BCBS it would be a mess. Alderman Nelson said that at some point the unions are going to have to give. They keeping wanting more and more on the benefit side. They will eventually have to bite the bullet and give in someplace. Attorney Rabel said that if the Council votes for Health Alliance the City would have to negotiate with the unions. The City does not have any of the union contracts that are settled at this point. If the City votes for Health Alliance they will need to see what they will have to give on the other end. Attorney Rabel said now is the time if you are going to do something because you have all three contracts up at the same time and with the insurance you will not see this for another 3-4 years. Attorney Rabel said that most of the unions are asking for four year contracts. Attorney Rabel said that HMO's are always cheaper than PPO's. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Aldenwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion failed. Motion and second Mayhew/Nelson to accept the Health Alliance option 3 and 4. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DENTAL PROPOSAL WITH GUARDIAN INSURANCE The dental plan that was proposed from the insurance committee would be at an approximate additional cost of$23,000.00 to the City. Alderman Mayhew explained that the way the City is struggling with the budget of the City he does not see how the City can come up with the additional money for the dental plan. Alderman Mayhew said he is not sure where the City can get an additional$23,000.00 from the budget. City Clerk Diana Pavley-Rock explained that the proposals are for the same coverage, but the difference is in what dental office would be in network with the plan. The current BCBS and the proposed Guardian option 1 plan both are restricted to only one provider within the City that would be in their network. The Guardian option #2 would open the list of providers so employees could then go to any provider in town as well as a wide list of dentists in surrounding communities. Diana further explained that the option #1 with Guardian would not be any better as far as dental providers in network than what we have with the current BCBS dental plan. Diana also explained that the City tried to get the other dental offices in Canton to join the BCBS network, but they declined. The employees as patients of the dental offices asked their dentist to join the BCBS network and they declined. We asked BCBS to reach out directly-which was also declined. Currently if employees go to a doctor outside of the network it would be covered as an out of network cost. Alderman Mayhew explained that if the Council would decide to go with the Guardian option #1 plan it would be the same coverage as the current BCBS plan and still offer one provider in Canton which the current BCBS plan also offers one provider that would be in network. MOTION and second were made by Aldermen Mayhew/Nelson to accept option #1 from guardian for the dental plan. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. BASIC LIFE INSURANCE PROPOSAL Alderman Mayhew explained that the insurance committee recommended option #1 for Guardian. MOTION and second were made by Aldermen Mayhew/Nelson to choose option #1 from Guardian. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. VOLUNTARY VISION PROPOSAL Alderman Mayhew explained that the insurance committee's recommendation was to selection the Guardian option #2. MOTION and second were made by Aldermen Mayhew/Nelson to accept the voluntary vision proposal at no cost to the City, but rather paid by the employees that wanted to have the coverage. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. VOLUNTARY LIFE INSURANCE PROPOSAL MOTION and second were made by Aldermen Mayhew/West to accept option #1 from Guardian for the voluntary life insurance proposal at no cost to the City. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. SHORT TERM DISABILITY PROPOSAL MOTION and second were made by Aldermen Mayhew/Nelson to continue to be self funded on the short term disability policy. City Clerk Diana Pavley-Rock said the insurance committee did review a report that had the amount of money paid on claims over a three year period and did not feel that it would be beneficial or a cost savings to change. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ADOPTING THE BUDGET FOR ALL CORPORATE PURPOSES OF THE CITY OF CANTON, FULTON COUNTY ILLINOIS IN LIEU OF AN APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING MAY 1, 2017 AND ENDING APRIL 30, 2018. (1ST READING} Lou Ann Armstrong (Clifton Larson) explained that the budget presented is balanced in all funds except for the cemetery fund and the lake fund. All of the other funds show that the revenues and expenses are balanced. The general fund has budgeted revenues in 2017 of $8,300,000.00. In 2018 the City is budgeting a reduction in the revenues. The City will reduce this number to approximately $8,100.000.00. The reason for this is a reduction in our sales tax and income tax revenue. Both of these sources are significant revenue sources in the general fund. The City is budgeting in a payment from both of the TIF funds to the general fund in the amount of $125,000.00. The general fund has loaned the TIF fund money in the past, so this would budget the repayment of those funds. There is a reduction in the general fund with the expenses in the amount of $8,400.000.00 in 2017. In 2018 the City is going to budget $8,100,000.00 in expenses. Most of the reductions have come from moving the expenses from one fund to the other. The general fund has some expenses that have always been charged to the general fund. Some administrative salaries will be moved to the water and sewer fund. Some of the healthcare costs are also being moved from the general fund to the water and sewer fund for employees that have retired from the water and sewer departments. In the water and sewer fund the City is budgeting revenues in 2017 in the amount of $6,600,000.00. in 2018 the City is budgeting $6,800,000.00. This is due to a rate increase that was implemented in steps. One item to keep in mind for the water and sewer is with the State of Illinois and the financing. What the City did last year and also again this year is having the City budget as though the State of Illinois is paying a payment every month. Toward the beginning of this year the State of Illinois caught up all of their payments from last year. Unfortunately the State has slowed down again in making their payments. They currently have not made any payments for several months. The City is still projecting that the revenue in the water and sewer fund will be down a small portion from what was budgeted, but it will not be significant because of all of the payments that they caught up. Looking into next the City is doing the same thing for the budget. The City is budgeting that the State of Illinois will pay a payment every single month. If they would catch up on their payments, then the water/sewer fund would actually be ahead of what is projected. If they fall behind or pay less than an average of a payment every month,then the City will be behind on the revenue. The expenses for 2017/2018 the City is projecting an increase in expenses primarily due to the expenses that were shifted from the general fund over to the water and sewer fund. The City just entered into a settlement with Cook. This will reduce the TIF revenues in TIF 1. Some projections were received from the TIF consultant; however we recently received some updated projections for what our TIF revenues will be. The City will double check with the County to make sure that the projections received are in the new decrease in the Cook property taxes before any numbers are provided. Initially Lou Ann was going to say that the TIF was very slim, so the City would need to be very careful with expenses out of TIF 1; however if the City is going to see more revenue come into the TIF then that won't be so much of a consideration as originally thought. TIF 3 has no income. The intention is to pay for any expenses that are resulting from TIF 3 out of TIF 1 or the TIF 1 bond money that is left. It is very important to know up front so we can estimate what type of costs are planning for the TIF 1 bond and keep to that budget. The TIF 1 bond currently has a balance of$359,000.00. The budget ordinance has the full $359,000.00 as an expenditure. This is because there were limitations when the bond funds were received. They were supposed to be dedicated to the infrastructure and improvements to be used within a three year period of time. We are beyond the three year period of time so we need to spend that money on infrastructure and improvements. It can be spent on the TIF 3 expenditures that are anticipated. The cemetery budget is not balanced. Two years ago the cemetery had a surplus in their account. In the past the City may have given more regular payments to the cemetery than they have in the last two years. The reason the City did not give them more money was because the wanted to allow that surplus to work down. The surplus is now gone, so in order to continue the cemetery operations,the City will need to fund it to a greater extent. Lou Ann explained that every time the cemetery sells a lot, 40% of the lot sales will go into a trust. The intent of the trust is to have money once all of the lots are sold so they can continue to operate the cemetery on. The budget was prepared as though the cemetery was going to get$28,000.00 from the video gaming fund. The expenses does not really show anything out of line. The part time and full time employees are reflected in the expenses. Money is budgeted for capital equipment purchases. The budget does reflect $10,000.00 going out of the budget into the trust. The revenues in the amount of $128,150.00 includes the $58,000.00 being transferred in, plus the money the cemetery earns along with the outflows. This will leave a deficit of $49,725.00. There is a transfer that if it takes place would balance the cemetery budget. Lou Ann Armstrong explained that Dan Bender also with Clifton Larson , is working on a ten year budget for the City. Alderman Putrich mentioned earlier that the City could be bankrupt in 10 years. The intent is to try to see where the City will be in a long term range. Alderman Nelson asked if the allocation from the video gaming fund would be just a onetime event. Lou Ann explained that the video gaming fund has $86,000.00 in revenue projected. This is currently being allocated with 34% to the demolition fund and 66% to the sidewalk fund. The newly proposed allocation would split these revenues three ways instead of just two ways. It would be split with a 33%,33%, 34% split. This would allow a new revenue source to the cemetery. Alderman Justin Nelson asked if the cemetery has looked at rate increase in lot sales, or if they could look into rate increases. Alderman Nelson said that the City originally allocated the video gaming funds to the sidewalk fund. The City has many sidewalks in town that are in need of improvement. Alderman Nelson said he believes the funds should be left with the sidewalk fund. The City already took 33% out to go to the demolition fund and does not agree with taking out more money now for the cemetery fund. The City will keep neglecting things that people can use on a daily basis if money continues to be removed from the fund. Alderman Mayhew explained that with the re-allocation the City is still responsible to make sure that the cemetery is still funded. Alderman Mayhew said he understands that the sidewalks are a big point and all of the funds could use the money. If the cemetery fund is short and not balanced then the City will be in a situation that the City will need to borrow money to put back into it. Alderman Nelson said that one time is fine, but the City needs to look at other revenue sources. The City will continue to steal from the other funds and everything else will crumble around it. You will have a very nice cemetery, but everything else will crumble around it. Alderman Mayhew said he is just trying to come up with a long term solution. Alderman Putrich said that we are obligated to take care of the cemetery. The City will just need to cut as we go to keep a balanced budget throughout the year. DISCUSS CONSIDER AND VOTE ON RE-ALLOCATING VIDEO GAMING FUNDS. The City is proposing a 34% split to the demolition fund, 33% to the sidewalk fund and 33% to the cemetery fund. MOTION and second were made by Aldermen Mayhew/Putrich to re-allocate the gaming funds for 34%to the demolition fund, 33%to the sidewalk fund and 33%to the cemetery fund for all future video gaming funds received. Discussion: Alderman Justin Nelson suggested taking a little more from the demolition fund. The City could put 50%with the sidewalk fund, 30%with the cemetery fund and 20%to the demolition fund. Lou Ann explained that the demolition fund has used all of the money in the fund . The demolition account was depleted when the City allowed the money ($35,000.00)to be used to take down the lumber yard. It will take an entire year before the City can get enough money for a demolition project. Attorney Rabel explained that originally $20,000.00 was put into the demolition fund, but then the Council altered the amount by going to the split percentages to the demolition and sidewalk fund. If the City has less than $20,000.00 in the demolition fund, the City would not be able to perform any demolition. Alderwoman Hale said she is against taking any more money out of the sidewalk fund. The City previously designated the funds for the sidewalks. Alderman Putrich said this is where the City will need to decide where to cut services. If the City does not want to re-allocate the video gaming funds, the City will need to go back to the budget to see where cuts will be made to balance the budget. Alderman nelson suggested taking a little more from the demo fund and changing it to 50 to sidewalk 30 to the demo fund and xx to the cemetery fund. The allocations if approved would begin May 1. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON RFP BIDS RECEIVED FOR THE NWDB PARCEL OF THE IH SITE CONTAINING 6.153 ACRES Attorney Rabel explained that 1 proposal was received from the Villa's of Hollybrook located in Charleston Illinois. The project, the value and the initial investment of$8,000,000.00 is for an assisted living facility. There would be approximately 50 assisted living units and 18-24 memory care units in phase one. Phase two would be an additional 25 assisted living units and 8-14 memory care units. They are offering$100.00 for the site. The property does have some major environmental issues. They would propose a re-development agreement with a purchase agreement later to be determined at that point. Motion and second were made by Aldermen Ellis/Hale to accept the proposal. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich Abstain Alderman Alderman Mayhew X The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST,CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE APPROVING THE REDEVELOPMENT PLAN AND PROJECTS FOR THE CANTON TAX INCREMENT FINANCING DISTRICT 3. (2ND READING)#4065 MOTION and second were made by Aldermen Nelson/Mayhew to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich Abstain Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE DESIGNATING THE REDEVELOPMENT PROJECT AREA FOR THE CANTON TAX INCREMENT FINANCING DISTRICT 3.(2ND READING)*I4066 MOTION and second were made by Aldermen Nelson/Mayhew to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich ABSTAIN Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ADOPTING THE TAX INCREMENT ALLOCATION FINANCING FOR THE CANTON TAX INCREMENT FINANCING DISTRICT 3. (2ND READING)#4067 MOTION and second were made by Aldermen West/Hale to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich Alderman Alderman Mayhew X The motion carried. DISCUSS,CONSIDER AND VOTE ON AN ORDINANCE APPROVING THE THIRD AMENDMENT TO THE REDEVELOPMENT PLAN AND PROJECTS FOR THE CANTON 1- DOWNTOWN/STH AVENUE TAX INCREMENT FINANCING DISTRICT. (2ND READING) #4068 MOTION and second were made by Aldermen Nelson/Ellis to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich ABSTAIN Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE DESIGNATING THE AMENDED REDEVELOPMENT PROJECT AREA FOR THE THIRD AMENDMENT TO THE CANTON 1- DOWNTOWN/5TH AVENUE TAX INCREMENT FINANCING DISTRICT.(2ND READING) #4069 MOTION and second were made by Aldermen Nelson/Mayhew to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich ABSTAIN Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE ADOPTING THE TAX INCREMENT ALLOCATION FINANCING FOR THE THIRD AMENDMENT TO THE CANTON 1 DOWNTOWN/STH AVENUE TAX INCREMENT FINANCING DISTRICT. (2ND READING) 94070 MOTION and second were made by Aldermen Nelson/Mayhew to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich ABSTAIN Alderman Alderman Mayhew X The motion carried. DISCUSS,CONSIDER AND VOTE ON AN ORDINANCE PROVIDING FOR AND APPROVING THE THIRD AMENDMENTS TO THE CANTON 2 ROUTE 9/CHESTNUT STREET TIF DISTRICT REDEVELOPMENT PROJECT AREA, PLAN AND PROJECTS. (2ND READING) 94071 MOTION and second were made by Aldermen Nelson/Ellis to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich ABSTAIN Alderman Alderman Mayhew X The motion carried. DISCUSS,CONSIDER AND VOTE ON AN ORDINANCE DECLARING SURPLUS REVENUE IN THE CANTON 2 ROUTE 9/CHESTNUT STREET SPECIAL TAX ALLOCATION FUND AND AUTHORIZING PAYMENT OF THAT SURPLUS. (2ND READING)#4072 MOTION and second were made by Aldermen Ellis/Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich ABSTAIN Alderman Alderman Mayhew X The motion carried. NEGOTIATIONS,GRIEVANCE&PERSONNEL ALDERMAN TAD PUTRICH, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN -ABSENT ALDERWOMAN HALE-ACTING CHAIR UPDATE FROM SRPED MISSY TOWERY . GENERAL ECONOMIC DEVELOPMENT POINTS • We are working on an updated Available Property Inventory. o Meeting with local property owners o Conversation with Attorney of land owner about two potential buyers o Taking pictures of available properties o Requesting marketing materials from property owners o Posting available property information on the cantonillinois.org website. • Finished out the last of the Canton Disaster Recovery Fund(CDRF) grants and started on the remaining Thank You letters. Completed and submitted the final report for the CDRF to COOK and Edward Jones as requested. • Communicated with Jason Plummer at RP Lumber to ask for an opening date, to check on agreement documents and to ask for permission for the M-Club to use their parking lot. • Prepared for and attended Canton/Macomb meeting. • Met with a local businessman and a person interested in finding a location for their(Church) Canton Campus. • Shared Hotel/Motel tax application with community member interested in hosting a baseball tournament this summer. • Attended workshop "New Perspectives on Growing Local Economies"at Northern Illinois University. BUSINESS DEVELOPMENT,ATTRACTION AND SUPPORT • Attended City Council meeting with Kelly Young from Bluffstone(Snapper Villas) for support. • Attended Homeway Homes tour with Bluffstone and SRC representatives. • JCPenney Announcement o Provided press comments about the JCPenney closing announcement. o Began conversations with CFC Properties representatives as soon as the JCPenney announcement was made. o Conversation with Career Link about JCPenney employees being communicated to about their services. Karen Latimer let me know they already have a rapid response team in place. o Worked with the local JCPenney manager on the ceiling heights for the property in order to communicate that information to our theater contact. o e-mail communication with a Mr. Weinstein a commercial realtor referral from Kelly Young of Bluffstone to see if he was working with any retailers that were looking for what we have available. He agreed to check into it and asked that we sent property information to him as soon as possible o Sent out several retail recruitment packets for the available property at Fulton Square. o Approached theater contact about their potential interest in the JCPenney property. o Received calls and e-mails from residents about JCPenney closing and asking what they could do and providing input and ideas for what they would like to see go there. o Received communication from a local realtor about approaching Peebles. • Worked with SRPED board member and Recruitment of Business committee chair to communicate to largest Fulton County employers about our upcoming Business Retention and Expansion program. • Followed up with the Illinois State Treasurer's office to check on the status of our Workforce Development grant to find out when we would know if we were an award recipient. • Dropped off loan and grant documents to local business interesting in doing an expansion project. • Finishing out downtown directional signage. • Working with Dana to update Canton Area Guide to Development in order to send out recruitment packets. The updated version has been posted to the cantonillinois.org website under the SRPED side. • Worked with Attorney Rabel to get Sales Tax Exemption forms to two different businesses in the enterprise zone. OTHER Prepared for and attended SRPED Executive Committee Meeting. Prepared for and attended the Canton Main Street(CMS) board meeting. Attended Farmer's Market meeting to discuss a potential internship with an SRC ag student. Attended and assisted with registration at the CACC Meet the Candidates event. Marketing& Tourism • Attended the Illinois River Road Board meeting at Tawny Oaks Visitor's Center in Peoria on March 2,to conduct the Board meeting,but also to consider the space for a physical home. The 1RRNSB is now a stand-alone 501(03)non-profit and will no longer be housed at North Central Illinois Council of Governments in Ottawa. • Attended the Illinois Institute of Rural Affairs annual conference in Springfield on Wednesday, March 8,representing the SRPED. • Participated in the monthly meeting of the Canton Area Heritage Museum meeting at Graham Medical Group on Thursday, March 9. • Set a meeting of the Heritage Days Antique&Collectibles Show committee to finalize plans for the event on August 12, which a fundraiser for the Canton Area Heritage Museum. • Attended the Illinois Governor's Conference on Travel and Tourism in Springfield on Tuesday, March 21,and met with Donita Ridle and Chris Beatty, from the Fulton County Tourism Council at the event. • Coordinated a meeting with Kelvin Sampson, Glenn Hamm from the Fulton County Board's Economic Development&Tourism Committee,and Donita Ridle and Chris Beatty on Thursday, March 23,to continue to develop updating and reprinting the Fulton County Guide. The Council has applied for FCCDC funding to help defray a portion of the cost, and a distribution plan for the guides has been requested prior to consideration for approval, and will be presented to the SRPED Board at the April 6 Board meeting. • Toured Fulton County with historian and Dickson Mound designer Kelvin Sampson on Friday, March 24 to help develop possible visitor itineraries for the County. • Updated and reprinted the Economic Development Guide to reflect new information and to remove outdated material. The new version will also be uploaded to the website. • Attended a lunch on March 23 with officials of the City of Macomb,to share information on economic development and job creation. Canton Main Street • Attended an Art on Main committee meeting on March 13,and have started the process of marketing the event. • Attended the Canton Main Street Board meeting on March 28. • Met with Missy Towery,Cheryl Bielema,Jeff Bash and Carol Kohler to develop a job description for a possible Farmer's market intern for the 2017 season.Created the description from their input and have sent it out for comments and approval. Website • Continued to work with Janet!Gulka on the final phases of the new website design,and authorized design of interior pages on March 30, 2017. The site will now go to programmers and content analysis before the final version is approved. • In March,www.cantonillinois.orq had 46,446 pages views. There were 23,529 unique IP addresses. • In March,www.visitcantonil.org had 4,486 pages views. There were 2,847 unique IP addresses. PUBLIC WORKS,WATER AND SEWER ALDERMAN GERALD ELLIS, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A TWO YEAR CONTRACT FOR LEASING OF THE CITY OWNED FARM GROUND COMMONLY REFERRED TO AS THE KILROYS SITE OR ZINK FARM. Resolution#5089 The City received two bids for the farm ground. One bid did not include a lease price. The second bid submitted was from Donald Eskridge in the amount of $8500.00 for the annual lease. The proposed lease and resolution was reviewed by superintendent Joe Carruthers. MOTION and second were made by Aldermen Ellis/Nelson to approve the resolution and accept the contract from Donald Eskridge and have the City Attorney get the necessary paperwork sent out. Joe Caruthers will make sure all of the paperwork is sent on to the present lessee about his contract ending. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE,CHAIRMAN STREETS AND GARBAGE ALDERMAN JUSTIN NELSON,CHAIRMAN LAKES, BUILDINGS AND GROUNDS ALDERMAN DISCUSS THE OLD BEACH ADDITION LOT SALES Attorney Rabel said that she previously brought a proposed sale out at the lake. The Old Beach Road is at the top of Del Bar Road. There are Blots in this section. A couple of homeowners are present tonight. Previous discussion took place regarding the condition of the road. Keith Plavec had information to sell 100'wide X 150' deep areas on the southside. Home owners on the north side made a requst, and controversy is being made about if the people were given permission to build in this area. During research it was found that information was probably sent to committee, and then the tornado hit and it got dropped and was never formalized. There is some other issues with cleanup. Currently the residents maintain the road. Attorney Rabel said she would propose that the City move forward with the sale of these properties. The City would still have to maintain access to the shoreline. Attorney Rabel said she would recommend portioning off part of the south side of the road. Further discussion took place and it was determined that additional information will be brought back to the next Council meeting. Keith Plavec will provide some estimates for review. MAYOR COMMUNICATION Mayor Fritz offered congratulations to Mayor-Elect Kent McDowell, Alderman-Elect Angie Lingenfelter, Aidlerman Elect Chris Jump, Alderman Elect Craig West, and Alderman John Lovell on their re-election as well as City Clerk Diana Pavley-Rock on her re-election and Crystal Wilkinson on her election. OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Nelson/West to adjourn without the need of executive session. SILOS 120 2(C) 1 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. There was no action after executive session and the meeting adjourned. Diana Pavley-Rock,City Clerk Jeffrey Fritz, Mayor