Loading...
HomeMy WebLinkAbout02-21-2017 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 02-21-2017 6:30pm A regular meeting of the Canton City Council was held on February 21, 2017 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4`h Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, City Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Fire Chief Tom Shubert, Interim System Maintenance Superintendent Dash Wilson, Dan Bender, Lou Ann Armstrong—Clifton Larson, Zoning Director Steve Widmer MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION-Alderman Gerald Ellis ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD FEBRUARY 7, 2017 BILL LIST TREASURER'S REPORT Treasurer Wilkinson reported that the general fund balance at the end of January was $619,601.83. The TIF 1 balance was $642,694.31 and the TIF 2 balance was $267,927.96. The water sewer fund balance was $476,415.34 The Moody's report came back as a BAA3. This is the same rating that the City received in the previous year. The stable outlook reflects the City's positive operations in fiscal year 2016 and a significant 15% increase in the property tax levy for fiscal year 2017. The levy increase was implemented under a new management team and is expected to stabilize financial operations going forward. There are some factors that could lead the City to an upgrade. The substantial increases in our operating fund reserves and liquidity would be a leading factor in an upgrade. Significant growth in the tax base valuations, moderation in the City debt and pension burdens would also lead to an upgrade. There are some factors that could lead to a downgrade in the rating. The erosion of the operating fund reserves or liquidity could lead to a downgrade. A decline in our taxable valuation and growth in the City debt of pension burden could also lead to a downgrade in the rating. Copies of the Moody report are available on their website. MONTHLY DISBURSEMENT REPORT COMPTROLLER'S REPORT Dan Bender explained that the City did just receive the finalized Moody report. Dan explained that last year when it was finalized the City was downgraded- but had a stable outlook. This year it was good not to see the rating go down. They base their rating on what the City does with the tax levy. The factors of capital outlay expenditures that we get reimbursements for or are done through TIF's are not counted against us since they are incremental funds that is not part of the general operation. When they look at the bond rating- they are isolating down to the general fund. The fact they didn't decrease the bond rating is good. The main reason the City received the stable outlook is basically because the City is getting very lean with the operations as well as slowly paying back the general fund from some of the TIF's and other inner funds. If the City had a better plan to pay these debts off more timely,the City could have received a growth outlook. POLICE REPORT FIRE REPORT GREENWOOD CEMETERY REPORT MOTION and second were made by Aldermen Nelson/West to approve the consent agenda. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON SELLING 6.153 ACRES ON THE NORTHWEST CORNER OF THE IH SITE. Alderman Mayhew explained that the City needs to decide what they want to do with this property. It would need to be determined if the City is going to set a price, or do a request for proposals. Attorney Rabel explained that according to state statute the City has to put this out- but the City needs to decide if a price will be set and/or send a request for proposals. This section of the site is the part that the City did some environmental research on and is now buildable. Motion and second were made by Aldermen Nelson/Hale to put out a request for proposal. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich Abstain Alderman Alderman Mayhew X The motion carried. BUDGET UPDATE-DISCUSSION OF REVENUE AND EXPENDITURES FOR THE CURRENT YEAR. Dan Bender from Clifton Larsen explained that typically at this point in the year we are ahead on revenue because the property tax has been received in full. When the City budgets for them,they are spread out over 12 months. The property taxes are front loaded, so the revenue looks higher than what is budgeted. At this point in the year we have two tax sources that are slightly behind. Our expenses are tracking well with what has been expended in the budget, but the revenue is a little behind due to a couple of sources (sales and income tax) LEGAL AND ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE CITY OF CANTON-FIRE DEPARTMENT EQUIPMENT (1st READING)#4062 Chief Shubert explained that the fire department has an old set of hydraulic rescue tools that's been replaced by a new set that was purchased by the 2% fund. Chief Shubert explained that he would like to sell the older set in the amount of $7,000.00. The City could then use those funds for accessories. MOTION and second were made by Aldermen West/Nelson to waive the second reading so it can be passed on the first reading. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. MOTION and second were made by Aldermen West/Putrich to approve the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW KENCOR ETHNIC FOODS, INC AN ILLINOIS CORPORATION TO OPERATE A FOOD PROCESSING FACILITY AT 2 ENTERPRISE LANE, CANTON ILLINOIS CURRENTLY ZONED 1-2. 11ST READING)#4063 This was sent to the Panning and Zoning committee last week and it was their recommendation to send to Council for approval. Attorney Rabel said the Planning and Zoning committee's recommendation was to approve the special use permit with some parameters set forth in the ordinance. This is specific to only the special use permit and with the assurance that the odor/fumes are contained within the property. Director Steve Widmer also explained that the contingencies included having no open containers of fish or any other waste product on the site. There would also need to be an enclosed delivery area and an enclosed area for cleanup of delivery vehicles. Alderman Putrich asked how many jobs the business would employ starting out. The owners were present at the meeting and stated that 10-15 jobs would be added at the start of their business. Alderman Lovell asked what types of regulations would be placed on the odor. The owners explained that they are regulated by the USDA. An inspector will be on site. They are very stringent on containing the odor. They are also regulated by the FDA. Attorney Rabel explained that this is just the first step for the business. The special use permit states that the business would be allowed to be there. They will still need to obtain building permits, architectural drawings, wastewater and clean water samples, and various regulations will need to be addressed. MOTION and second were made by Aldermen Nelson/Mayhew to waive the first reading. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. MOTION and second were made by Aldermen West/Mayhew to approve the ordinance. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN TAD PUTRICH, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER AND SEWER ALDERMAN GERALD ELLIS, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF A STANDARD UTILITY BODY FOR A 2008 CHEVROLET 2500 SERIES PICKUP. Interim Superintendent Dash Wilson explained that the 2008 Chevy pickup truck is utilized every day. It was previously damaged. The City was originally going to put a bed on it and replace it. The trailer has major damages which limits what can be placed on it. The trailer does not offer good lighting which causes safety concerns. Two quotes were received. One quote received was from Koenig Body in the amount of $6,748.00. The other quote was in the amount of $8,881.00. Dash recommends the lower quote. The City previously received money from the insurance company for the damages in the amount of$5,547.98. The difference between the quote from Koenig Body and the amount the City received from the insurance company is $1,202.00. The system maintenance budget currently has $6,697.40 remaining in the system maintenance account for this fiscal year. MOTION and second were made by Aldermen Ellis/Putrich to allow the purchase for the utility body for the truck with the lowest bid from Koenig Body. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN JUSTIN NELSON,CHAIRMAN DISCUSS,CONSIDER AND VOTE ON A STOP SIGN AT THE INTERSECTION OF ELM STREET AND 2ND AVENUE-NEAR CEFCU Attorney Rabel explained that she spoke to Lt. Richards and Engineer Keith Plavec regarding the traffic at the intersection of Elm Street and 2nd Avenue. Their recommendation was to remove two parking spots on the south side in front of Billy's tap instead of putting in Stop signs. By removing the parking spots it would make the intersection more visible to oncoming traffic. This could be done on a trial period before stop signs are installed. Alderman Nelson said he would like to see no parking on the south side at this particular block. Alderman Nelson said it is very difficult to see traffic with cars parked along the side. There are six total spots that could be removed by no parking. Alderman Putrich said he has received phone calls from the businesses in the area. The business owners does not want to give up parking spaces. Alderwoman Hale said she thinks removing two of the parking spots would be beneficial. You would have a much better view if the parking was eliminated. Alderman Lovell said he would like to see Keith Plavec put together figures to see what the cost would be to put in stop signs. Zoning Director Steve Widmer explained that if you put in a stop sign you still would need to have no parking 50 feet back from the stop sign. MOTION and second were made by Aldermen Nelson/Ellis to temporarily remove the two parking spaces on the southeast side of the block for a period of three months. DISCUSSION: Alderman Putrich said that will only benefit the ones coming from the south to the north. On the north side heading south there is parking along this area. If you are pulling out you still can't see in this area. Alderman Nelson explained that you can still see through the parking lot at CEFCU for any cars approaching the intersection. Attorney Rabel said she needs to know if this area should be striped or have no parking signs. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. An ordinance will be prepared and brought to the next Council meeting. LAKES, BUILDINGS AND GROUNDS ALDERMAN DISCUSS, CONSIDER AND VOTE ON THE DESIGNATION OF LAND FOR THE HOWARD E STRUBE JR MEMORIAL AND THE DESIGNATION OF THE FIRE STATION AS THE HOWARD E STRUBE JR CENTRAL FIRE STATION Jay Smith explained that he is asking to put up a moment for Howard E Strube who was killed in the line of duty in September 1997. The committee members (Attorney Rabel, Chief Shubert, Lt. Hanlin, FF Flickinger, Denise Strube) were all present at the meeting. Howard served the Canton Fire Department from June 1995 to 1997. He also served as a US Navy Veteran serving on the USS Missouri in Operation Desert Storm. Private donations will be obtained for the funding of the memorial. Five fundraisers will be scheduled. The first will be held February 26, 2017 from 1:00-3:00 at the Canton Fire Department with an open house and light refreshments. The next fundraiser will be on March 11, 2017 at the American Legion from 4:00-7:OOpm with a spaghetti dinner. A fundraiser will also be held on April 8, 2017 at the Canton Elks Lodge with a pulled pork dinner. A fundraiser will be held on May 6, 2017 from 8:OOam-8:OOpm the members of the fire department will be waiting tables at the American Grille. MOTION and second were made by Aldermen Hale /Nelson to approve the land for the memorial and rename the fire station as The Howard E Strube Jr. Central Fire Station. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. An account for the memorial is setup at Mid America National Bank. Anyone wanting to make donations can be made there. Renaming the police station will be placed on the next Council agenda under Alderwoman Hale's agenda. MAYOR COMMUNICATION OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Nelson/Putrich to adjourn into execution session for land acquisition 5ILCS 120/2 C5 ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. There will be no action coming out of executive session. Diana Pavley-Rock, City Clerk Jeffrey Fritz, Mayor