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Home My WebLink About09-20-2016 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 09-20-2016 6:30pm A regular meeting of the Canton City Council was held on September 20, 2016 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Police Chief Rick Nichols MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING- INVOCATION- Alderman Gerald Ellis PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman Mayhew announced that he would like to remove item #1 from the finance committee agenda. Mayor Fritz announced that he would like to add an item under New Business on the agenda. He would like to add discussion about the public hearing and a resolution that would need to be passed at a future Council meeting for the Community Development Housing Grant with SRPED and WIRC. Motion and second were made by Aldermen West/Nelson to amend the agenda. The motion carried by voice vote and was unanimous. CONSENT AGENDA BILL LIST TREASURER'S REPORT Treasurer Wilkinson explained that the general fund balance at the end of August was $736,290.28. The water and sewer fund balance at the end of August was $779,176.12 The City is continuing to receive property tax money with an additional disbursement coming in at the end of this month. The money will start to slow down after October since the last installment is due in September. COMPTROLLER'S MONTHLY REPORT Dan Bender (Clifton Larson) explained that this report is updated to reflect information that has taken place since the beginning of this fiscal year. The report reflects a total fund balance in the general fund in the amount of 1.4 million dollars which is pretty healthy considering the time of year. The City is right in line with property tax payments. The City has received 67% of the expected property tax revenue YTD. The demolition and sidewalk fund looks pretty health as a result of the allocation of the video gaming fund. The demolition fund currently has a balance of$35,000.00 and the sidewalk fund has a balance of$70,000.00. Dan further explained that the budget looks pretty good YTD and right on track for this time of year. The City is slightly under budget with expenses--which is good this early in the fiscal year. The City is also on schedule with the tax sources. The sales tax amount budgeted, received and prior year activity has remained the same. This reflects that sales have remained consistent. The sales tax reflects an amount that is over budget- but this can be very common during the summer months especially with businesses that are seasonal. The water and sewer fund has a balance slightly over $700,000.00. The City is currently reimbursing the general fund for expenses that have incurred for payroll and other various expenses. The City has also funded the account that has been set aside for the bond payment. This City currently has 1.4 million dollars in that account, but the City has a 2.5 million dollar obligation for this year. The City has a schedule to put money into this account each month to satisfy the bond obligation. The water and sewer fund looks good for this time of year -- considering the City does maintenance in the winter and early spring. It is good that the City has excess at this time in the fund. The lake and cemetery fund also has a pretty good cash balance for this time of year. Currently the main expense is the upkeep and the payroll. There are not many projects going on at this point. The revenue expense in the water fund is slightly ahead. The state of Illinois has been making some payments since the beginning of this fiscal year. The City anticipated some of this revenue in the budget this year; however it was not all budgeted in the event the State did not make the payments within the 12 month period. The City is currently under expenditure in most areas at this point. In prior years, the lake revenue was not ever budgeted. These funds were always a surplus. This year's budget has the revenue budgeted. MONTHLY DISBURSEMENT REPORT-AUGUST Treasurer Wilkinson explained that the disbursement report is a new report that will be presented to Council monthly moving forward. This report creates more transparency so the Council can clearly see what checks and ACH payments that are processed during the month. POLICE REPORT FIRE REPORT GREENWOOD CEMETERY REPORT APPROVAL OF THE COUNCIL MEETING MINUTES FROM SEPTEMBER 6, 2016 MOTION and second were made by Aldermen Justin Nelson/Hale to approve the consent agenda as presented. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN LEGAL AND ORDINANCE COMMITTEE ALDERMAN WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING LEASE OF MUNICIPALLY OWNED REAL PROPERTY-LAKESHORE LEASE FOR ELIZABETH HOLLISTER 24637 EAST BARKER DRIVE. (1ST READING) DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE CITY OF CANTON (1ST READING) 44041 This ordinance is for excess property that the City will send to auction. The auction will be held on October 1, 2016. Since the auction will be held prior to the next Council meeting the Council will need to waive the rules for the second reading of the ordinance. MOTION and second were made by Aldermen Justin Nelson/Putrich to suspend the rules for the 2nd reading. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. MOTION and second were made by Aldermen West/Justin Nelson to approve the ordinance and place on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AMENDING ORDINANCE #4037 REGARDING TITLE 9 (TRAFFIC REGULATIONS) CHAPTER 10 (TRAFFIC SCHEDULES) SECTION 1 (STOP SIGNS) PROVIDING FOR STOP SIGNS ON SOUTH 6TH AVENUE AND SOUTH 8TH AVENUE AT THE INTERSECTION OF ANDERSON PLACE IN THE CITY OF CANTON, FULTON COUNTY, ILLINOIS. (1ST READING) #4042 The City previously approved ordinance #4037 for the placement of stop signs on Anderson Place; however they should be placed on 6th and 8th Avenues at Anderson Place. This ordinance is to correct the previous ordinance on file. MOTION and second were made by Aldermen Justin Nelson/Lovell to suspend the rules for the 2nd reading. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. MOTION and second were made by Aldermen Justin Nelson/Mayhew to approve the ordinance and place on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND COMCAST. Attorney Rabel explained that the City reviewed the franchise agreement a few weeks ago. Attorney Rabel and Engineer Plavec reviewed the contract. Comcast would not agree with the proposed language. The agreement being presented has the language proposed by Comcast with a proposed ten year term. The Council previously asked Attorney Rabel to review the Ameren Contract's expiration date. Ameren is scheduled to expire in 2031. They currently have a 20 year term that started in 2011. Attorney Rabel and Engineer Plavec does not suggest going with that long of a term with Comcast and does not recommend accepting the contract with Comcast. Comcast is suggesting a 10 year term, but will not accept anything less than an 8 year term. Attorney Rabel further explained that Comcast does not want to go underground with their services unless they are absolutely required to do so. If they are required to go underground they want the City to pay for it. Attorney Rabel explained that if the other utilities are moving their services underground they should also go underground at their own expense. Ameren is not required by their agreement to go underground, but they have done so. Alderman Putrich asked if the contract (with the current agreement) would continue on a monthly basis if the City does not sign it. The current contract does not require them to go underground. MOTION and second were made by Aldermen Justin Nelson/Putrich to reject the contract and stay month to month. Further Discussion: Attorney Rabel said the City may want to consider setting aside some of the franchise fees in the future to help fund the expense of moving the services under ground. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A LIQUOR LICENSE APPLICATION FROM CSK VENTURES INC DBA BINA'S PLACE CLASS A LIQUOR LICENSE FOR A CHANGE OF OWNERSHIP. The City received an application from CSK Ventures Inc DBA Bina's Place for a new manager for their Class A liquor license. A liquor license does not automatically transfer to new owners, so a liquor commission hearing was held to review the request for the Class A liquor license for the new owner. The previous owner sold his portion of the business to the new owner (51%) ownership. The other owner was already listed as the second owner (49% ownership) on the prior application. A background check was completed on the new owner and it was the recommendation of the liquor commission to approve the Class A liquor license with the new owner. MOTION and second were made by Aldermen West/Hale to approve the liquor license application ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON THE LIQUOR COMMISSION'S RECOMMENDATION TO AMEND THE LIQUOR CODE FOR HOURS OF SALE A request was made by Bistro 101 to amend the current liquor code (3-8-7 hours of sale) to change the time alcohol can be served on Sunday's from 11:00am to 10:00am. The Bistro 101 recently started offering a brunch on Sunday's starting at 10:00am. It was the recommendation of the liquor commission to amend the code to allow alcohol to be sold at 10:00am on Sunday's. MOTION and second were made by Aldermen West/Putrich to approve the liquor commission's recommendation and approve the change of hours from 11:00am to 10:00am on Sunday's. An ordinance will be brought to the next Council meeting; however those wanting to start serving alcohol at 10:00am on Sunday's are authorized to do so at this time. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A LETTER OF UNDERSTANDING BETWEEN THE CITY OF CANTON AND THE CANTON FIRE FIREFIGHTERS, LOCAL 1897, I.A.F.F., A.F.F.I., AFL/CIO AUTHORIZING AND DIRECTING THE MAYOR OR HIS DESIGNEE TO EXECUTE SAID LETTER OF UNDERSTANDING ON BEHALF OF THE CITY OF CANTON ILLINOIS AND AMENDING THE COLLECTIVE BARGAINING AGREEMENT AND RESOLUTION #5064 There have been a few instances where because of the rotation in shifts with time off that a firefighter with less than 3 years of experience can be assigned to the lieutenant seat. Administration and the union agree that this is not in the best interest of the City because of lack of experience. The City reviewed the terms of the letter of understanding and determined that it is necessary for the City to approve the letter that amends the collective bargaining agreement dated May 1, 2014-May 30, 2017. Alderman Justin Nelson expressed some concerns. He explained that if the fire department staffing is very young, the City would not have any three year commissioned officers you would not have any lieutenants. Alderman Nelson also expressed some concerns with the possibility of boosting overtime. The police department runs into the same situation and would have more liability with an officer having less than three years experience than the fire department does. Alderman Nelson said he does not agree with the proposed agreement. Police Chief Rick Nichols said it is very infrequent, but as people rotate it could happen. They would not be classified as a lieutenant, but they would be classified as the lead officer in charge of the shift. Attorney Rabel further explained that this situation has only happened two times in the last three years so the overtime would be very minimal. Chief Nichols explained that he believes the fire department is looking at the liability associated with it. Chief Nichols said it would be important to determine if the City would want someone with such little experience trying to direct the department in various situations. It is very important to look at the liability rather than the minimal amount of overtime that could occur. MOTION and second were made by Aldermen West/Ellis to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN TAD PUTRICH, CHAIRMAN COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER AND SEWER ALDERMAN GERALD ELLIS, CHAIRMAN Mayor Fritz thanked the Public Works employees for their work on the recent water main breaks and various repairs. The City crews have been able to save the City a substantial amount of money by doing the repairs without bringing in outside help. PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN LAKES, BUILDINGS AND GROUNDS ALDERMAN CHAIRMAN COMMUNICATIONS FROM MAYOR JEFFREY A FRITZ OLD BUSINESS NEW BUSINESS HOUSING GRANT APPLICATION SRPED Director Missy Towery explained that a public hearing was held for the housing rehabilitation grant today. Missy explained that a resolution would need to be signed for the housing rehabilitation grant, but she did not submit a request to have it listed on the agenda. A representative from the Western Illinois Regional Council suggested holding a special meeting so the resolution could be adopted. The application is due September 30, 2016. Mayor Fritz announced that a special meeting would be held on Tuesday, September 27, 2016 at 6:30pm to present the resolution to the Council for approval. HOME INVASION UPDATE Chief Nichol reported that a home invasion took place last Sunday on the Northeast section of Canton during the day. Two men broke into the residence and displayed a gun and battered the person inside the residence. The resident was not shot. Chief Nichols said it is important for everyone in the community to let the police department know anytime they see anything that seems suspicious. ADJOURNMENT Motion and second were made by Aldermen Justin Nelson/Mayhew to adjourn and go into executive session for personnel. SILCS 120/2 C (1) ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Jim Nelson Alderman Mayhew X Motion carried . There was no additional information for open session. The meeting adjourned. Diana Pavley-Rock, City Clerk Jeffrey Fritz, Mayor