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HomeMy WebLinkAbout09/06/2016 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 09-06-2016 6:30pm A regular meeting of the Canton City Council was held on September 6, 2016 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, Police Chief Rick Nichols, Public Works Director Bill Terry, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING - INVOCATION- Alderman Jerry Ellis PUBLIC PARTICIPATION- ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman Mayhew asked that the treasurers report and the cemetery report be removed from the consent agenda. Alderman Justin Nelson asked to move his committee to the beginning of the meeting since he had several people in the audience regarding items on his committee. Motion and second were made by Alderman Justin Nelson/West to accept the additions and corrections to the agenda. The motion carried by voice vote and was unanimous. CONSENT AGENDA BILL LIST APPROVAL OF THE COUNCIL MEETING MINUTES HELD AUGUST 16, 2016 Alderman Justin Nelson said there should be a correction on the minutes. The name in the minutes that appears as "Bull" should be changed to "Ball". MOTION and second were made by Aldermen Hale/Nelson to approve the consent agenda with the correction to the minutes. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. STREETS AND GARBAGE ALDERMAN JUSTIN NELSON, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON THE BIDS FOR THE STREET SWEEPER Public Works Director Bill Terry explained that the City brought the Tymco Sweeper to the depot parking lot so everyone could see the sweeper operating. Bill said it would still be his recommendation to purchase the Tymco sweeper-- it is the best sweeper and will last the longest. Alderman Putrich met with the representatives selling the sweepers. The equipment being presented has the type of engine- which the EPA mandates. The other companies did not have this engine. Alderman Putrich said he saw the demonstration for the equipment and thought this would be the best selection for the City. MOTION and second were made by Aldermen Justin Nelson/Mayhew to accept EJ equipment's bid for the Tymco Sweeper in the amount of $225,737.00 with $80,000 coming from the depreciation fund. The remainder will be financed. The financing terms for the loan will be sent to the local banks for bids. The City will pay the $80,000.00 upfront for the sweeper, but the remainder will be financed. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. FINANCE ALDERMAN RYAN MAYHEW, CHAIRMAN- UPDATE ON THE ILLINOIS RIVER CORRECTIONAL FACILITY PAST DUE WATER BILL Treasurer Wilkinson explained that the State of Illinois has paid 5 payments since August 2016 for the prison's past due water bill. The payments received has decreased their past due balance. The current amount due is $370,377.29. . The payments received from the State will help the City pay the bonds that will be due in December. Historically the prison has been past due by 2 months because of the way they pay. The City is hopeful that the State will continue to make payments and bring their account back to their normal payment cycle. Alderman Justin Nelson asked if the City has looked into late charges for the past due water bill at the prison. Alderman Mayhew explained that as a public municipality we are not eligible to charge late payment fees to the prison. Treasurer Wilkinson explained that the State still owes for February, June and July's water bill. DISCUSS, CONSIDER AND VOTE TO ACCEPT A BID ON PROPERTY AT 920 WEST LOCUST STREET (SIESTA MOTEL PROPERTY) Attorney Rabel explained that bids were opened a couple of weeks ago for the property at 920 West Locust Street. Only one bid was received. An offer was received in the amount of $25,000.00. After the burning of the property the new owner would complete the demolition and the site cleanup. They would receive a discount on the permit fees that the City charges as well as obtain a TIF reimbursement. The purchase agreement is currently being reviewed so it can coincide with the redevelopment agreement. The burning of the property should take place between September and October. This will be coordinated with the fire department. Attorney Rabel explained that if this proposal is approved a purchase agreement/re- development agreement will be brought back to the next Council meeting for approval. MOTION and second were made by Aldermen Mayhew/Lovell to accept the bid from American Hospitality Investment Group to build a new chain hotel on the site for a cost of$25,000.00 and have them be responsible for the cleanup after the burn. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich ABSTAIN Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON THE PURCHASE OF A NEW POLICE VEHICLE. Chief Nichols explained that our current budget allows for one additional vehicle to be purchased for the police department. Within the last 2 weeks the City had two squad cars down for serious mechanical problems. The production time is 12 weeks for the Fords and production on the Dodge Chargers are not starting until November. Landmark Ford currently has 2 Explorers left in stock that has lights, siren and other equipment already installed. It will push the purchase price to $31,210.00 before trading in a 2012 Charger with 89600 miles. This vehicle has required numerous repairs and is now not usually driven in normal patrol as it breaks down too frequently. Once the trade amount is given, we will be targeting for under the remaining amount left in vehicle capital expenses of $29,913.00. This will also save other expenses since the emergency lighting and siren are already included and installed. The additional advantage to the included package is that the lights are made for Ford by the Whelen brand and are airbag tested and developed to work with this vehicle. MOTION and second were made by Aldermen Mayhew/Hale to approve the purchase of the new 2017 Ford Explorer police vehicle in the amount of $29,385.00 from the police capital budget--- which includes the trade in (2012 Dodge Charger) of $7,000.00 that we will receive back. _. r^-, ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. LEGAL AND ORDINANCE COMMITTEE ALDERMAN WEST, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A PRE-ANNEXATION AGREEMENT BETWEEN THE CITY OF CANTON AND CRAIG R VAUGHN. #5060 Craig Vaughn is building near the lake and is requesting a standard pre-annexation agreement for water. MOTION and second were made by Aldermen Nelson/West to approve the resolution and place on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION FOR TEMPORARY CLOSURE OF A STATE MAINTAINED ROADWAY FOR A PUBLIC EVENT (SANTA PARADE) TO BE HELD NOVEMBER 26, 2016. #5061 MOTION and second were made by Aldermen Nelson/Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION FOR TEMPORARY CLOSURE OF A STATE MAINTAINED ROADWAY FOR A PUBLIC EVENT (HOMECOMING PARADE) TO BE HELD SEPTEMBER 30, 2016. #5062 MOTION and second were made by Aldermen Nelson/Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING AN INSURANCE CONSULTING AGREEMENT BETWEEN THE CITY OF CANTON AND THE WYMAN GROUP. #5063 City Clerk Diana Pavley-Rock explained that the insurance committee met and reviewed insurance consulting service proposals from three companies. Proposals were received from Rick Semonis (current consultant), The Wyman Group and American Central Insurance. It was the recommendation of the insurance committee to recommend The Wyman Group for the City of Canton's insurance consulting services in the amount of $4,000.00 annually. This rate would be locked for the first two years. This would become effective immediately so a new consultant is in place prior to the start of negotiation talks with the unions. MOTION and second were made by Aldermen Ellis/Mayhew to approve the letter of understanding with the Wyman Group for consulting services. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE PROVIDING FOR DISCONNECTION OF CERTAIN AGRICULTURAL LANDS FROM THE CITY OF CANTON CORPORATE LIMITS. (1ST READING) #4040 Attorney Rabel said a petition is on file from the land owners that has property South of Enterprise Drive. When these properties sold it was brought to our attention that the way the plat was drawn it had part of the parcels are in the City limits, but part were in the County. This created issues with zoning , taxes, ordinances and building permits. Engineer Plavec, Zoning Director John Kunski and Attorney Rabel met with the original developer (Mike Evans) and three of the other homeowners in an attempt to resolve the issue. After long discussion and consideration of Enterprise Drive as well as police and fire protection everyone agreed and thought it would be in the best interest that they disconnect from the City limits. MOTION and second were made by Aldermen Putrich/Mayhew to waive the rules for two readings. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. MOTION and second were made by Aldermen Putrich/West to approve the ordinance providing for disconnection of certain agricultural lands from the City of Canton Corporate Limits. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN TAD PUTRICH, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON FILLING A FIREFIGHTER VACANCY On August 18, 2016 a firefighter (Michael Strickley) resigned from the fire department. This resignation created a vacancy in the department. Chief Shubert attended the meeting via telephone conference. Chief Shubert said it would be his recommendation to approve the hiring of a new firefighter from the new hire list-which is a budgeted item. MOTION and second were made by Aldermen Putrich/Hale to approve hiring a new firefighter from the new hire list ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN JOHN LOVELL, CHAIRMAN UPDATE FROM SRPED MISSY TOWERY Marketing& Tourism • Scheduled and participated in a conference call with GovOffice Designer Janelle Gulka on Thursday, August 11 to update her on requests, suggestions and question compiled from stakeholders in the cantonillinois.org website redesign. • Coordinated and assisted in executing the first annual Heritage Days Antique& Collectible Show on Sunday, August 13 in Jones Park. Eleven vendors reserved 16 spaces and reported good sales and traffic. The overwhelming response from participants was positive, and downtown businesses also reported benefitting from the increased number of visitors downtown. A survey will be sent to participating vendors to ask for their feedback on improving next year's event. • Attended four training sessions for The Local Crowd at Mid America National Bank and the Visitor's Center in Lewistown. The training is now focusing on the creation of Canton's local platform, with testing of a trial campaign. The first actual campaign will launch sometime this fall. • Met with Amanda Atchley, and Tracy and Scott Snowman to discuss opportunities to promote Canton as a winter/holiday destination on Wednesday, August 10. Ideas discussed included Friday night trolley rides downtown during the month of December and a Festival of Lights in Big Creek Park. Will continue to meet with them to help promote their reindeer farm as an attraction beginning in October. • Met with Carol Kohler on Thursday, August 4, and Carol, Missy Towery and Keith Plavec to discuss a USDA Community Projects grant to build a permanent awning at the north end of Jones Park as shelter for the Farmer's Market. The space could also be used for other events, such as Art on Main, Scenic Drive,Kid's fest, etc. Canton Main Street • Served as the Market Manager for the Canton Main Street Farmer's Market on Saturday, August 6 and Saturday, August 20 • Attended and produced financials and minutes for the Canton Main Street Board meeting on Tuesday, August 30. • Sent out survey to artists following the 2016 Art on Main Fine Arts Festival, asking for their comment feedback on how to improve the event. Spoon River Valley Scenic Drive • Sent out reminders to 2015 vendor to submit their registration. Several new vendors have asked for information or reserved space. If most of last year's vendor's return,this could be the largest number setting up in the park in at least the last 10 years. Website • In August, www.cantonillinois.org had 53,328 pages views. There were 19,290 unique IP addresses. • In August, the www.visitcantonil.orq had 5,828 page views. There were 3,383 unique IP addresses. DISCUSS, CONSIDER AND VOTE ON A SPECIAL EVENT REQUEST FOR A STREET CLOSURE ON WHITE COURT FOR THE CANTON TRAVELING BASKETBALL A request was submitted for a road closure from the Canton Traveling Basketball Association to be held on October 8, 2016 from 10:00am to 6:00pm. The road closure would include White Court from Elm Street to Pine Street. MOTION and second were made by Aldermen Lovell/Hale to approve the request for the special event for the road closure on October 8, 2016 from Elm Street to Pine Street on White Court. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Mayhew X The motion carried. PUBLIC WORKS, WATER AND SEWER ALDERMAN GERALD ELLIS, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON EMERGENCY REPAIRS TO THE SEWER ON WEST ELM STREET Public Works Director Bill Terry explained that after the collapse of a pipe he analyzed the situation and believes the City crew will be able to repair the problem. In the event that the city crew is not able to complete the work the City may need to hire someone to complete the work. The estimated cost would be between $20,000.00-25,000.00 for the repair work if the City crew would not be able to do the repair work. MOTION and second were made by Aldermen Ellis/Justin Nelson to give Public Works Director Bill Terry the authority to call in a private contractor if needed for a cost up to $20,000.00. He would then contact everyone by email to let them. ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Alderman Mayhew X The motion carried. PUBLIC SAFETY AND TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN 1 LAKES, BUILDINGS AND GROUNDS ALDERMAN CHAIRMAN COMMUNICATIONS FROM MAYOR JEFFREY A FRITZ OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Justin Nelson/Lovell to adjourn and go into executive session for personnel and business matters. 5ILCS 120/2 C (1) (6) ROLL CALL Yes No Absent Alderman Justin X Nelson Alderman Ellis X Alderman Lovell X Alderwoman Hale X Alderman West X Alderman Putrich X Alderman Jim Nelson Alderman Mayhew X Motion carried . There was no additional information for open session. The meeting adjourned. Diana Pavley-Rock, City Clerk Jeffrey Fritz, Mayor