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Home My WebLink About05/03/2016 Council 1st Meeting Minutes A G E N D A CANTON C ITY COUNCIL Tuesday, May 3, 2016— 6:30 p.m. (15t Meeting) The Donald E. Edwards Way Historic Depot, 50 North 4 1 Avenue, Canton, IL CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION-Kathy Taber PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderwoman Hale x Alderman Lovell X Alderman Ellis x Alderman Justin X Nelson Alderman Mayhew x Alderman Jim Nelson x Alderman Putrich x Alderman West x The motion carried ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor Fritz said he would be like to move his communications up to the beginning of the meeting. Mayor Fritz said he would like to strike item # 2 (Discuss, consider and vote on the Illinois River Correctional Facility past due water bill having interest/late fees applied to the outstanding balance.) This will be brought to the next Council meeting (May 17, 2016) Motion and second were made by Aldermen Ellis/Putrich to accept the changes to the agenda. The motion carried by voice vote and was unanimous. COMMUNICATIONS FROM MAYOR JEFFREY FRITZ PROCLAMATION RECOGNIZING ROTARY YOUTH EXCHANGE Mayor Fritz presented a proclamation recognizing Rotary Youth Exchange. Rotary International was founded on February 23, 1905 in Chicago Illinois and is one of the largest nonprofit service organizations. Over 47,000 students from 110 countries have studied abroad since 1947 as Rotary Ambassadorial scholars. The Canton Rotary Club has actively participated in sponsoring students to come to our community and experience a year studying in our country. The Canton Rotary Club is currently sponsoring Chia-Ying Joung (Tiffany) from Taiwan. The club is also sponsoring Ethan Hoffman from Canton as he experiences life in Sweden. Mayor Fritz proclaimed May 3, 2016 as Rotary Youth Exchange day. CONSENT AGENDA APPROVAL OF COUNCIL MEETING MINUTES HELD 04-26-2016 AND 04-19-2016 Motion and second were made by Aldermen Ellis/Putrich to accept the minutes and place on file. ROLL CALL Yes No Absent Alderwoman Hale x Alderman Lovell X Alderman Ellis x Alderman Justin X Nelson Alderman Mayhew x Alderman Jim Nelson x Alderman Putrich x Alderman West x The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN JIM NELSON BILL LIST Motion and second were made by Aldermen West/Putrich to approve the bill list. ROLL CALL Yes No Absent Alderwoman Hale x Alderman Lovell x Alderman Ellis x Alderman Justin x Nelson Alderman Mayhew x Alderman Jim Nelson x Alderman Putrich x Alderman West x The motion carried. LEGAL& ORDINANCE ALDERMAN CRAIG WEST DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE PROVIDING FOR THE USE AND REGULATIONS OF GOLF CARS AND UTILITY TERRAIN VEHICLES WITHIN THE CITY OF CANTON FULTON COUNTY. ILLINOIS (2ND READING) #4029 Motion and second were made by Aldermen West/Justin Nelson to place the ordinance on file. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. DISCUSS. CONSIDER AND VOTE ON A SUBCLASS E (SAMPLES) LIQUOR LICENSE FOR EAST SIDE LIQUOR. The liquor commission met and reviewed the application for a subclass E liquor license. It was the recommendation of the liquor commission to send to Council for consideration. Motion and second were made by Aldermen West/Lovell to approve the subclass E liquor license. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. DISCUSS, CONSIDER AND VOTE ON A REQUEST FOR EXCEPTION IN GRAVE MARKER HEIGHT LIMITATIONS Attorney Rabel explained that the monument is approximately six inches taller than other monuments. According to the rules they need Council approval for the grave marker height. The sexton reviewed the request and it is his recommendation to approve the exception for the grave marker height limitations. Motion and second were made by Aldermen West/Ellis to approve the exception in the grave marker height limitations. DISCUSSION: Alderman Lovell asked if this is just a onetime exception or if it is a request to amend the ordinance for the height limitation. Attorney Rabel said it is her understanding that this is just a onetime exception. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. DISCUSS, CONSIDER AND VOTE ON A RESOLUTION APPROVING A PROMISSORY INSTALLMENT LOAN AGREEMENT WITH DANIEL FULLER DBA FULLER'S JEWELRY AND THE CITY OF CANTON AND DIRECTING THE MAYOR TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON, ILLINOIS. #5051 The loan amount is $33,000.00 for five years at 3.0% interest. Motion and second were made by Aldermen Justin Nelson/Hale to approve the resolution and place it on file. DISCUSSION: Alderman Putrich asked if the City would be gaining any jobs by accommodating the request for the loan. Mayor Fritz said it will not be creating any additional jobs, but it will help retain the current jobs at the business. Alderman Ellis said he was approved for the loan two years ago but had some health problems. The owner has half of the money so he will be matching the other half. The wall is in very poor condition and needs to be fixed. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis Abstain Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JUSTIN NELSON COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH UPDATE FROM SPOON RIVER PARTNERSHIP FOR ECONOMIC DEVELOPMENT- MISSY TOWERY GENERAL ECONOMIC DEVELOPMENT POINTS Guest speaker at the Chamber's Young Professionals group. Working on a potential "Crowdfunding" grant with Kathie Brown to be a demonstration site. A letter of interest and letters of support has been submitted to The Local Crowd group. Working with Don Tharp and Vanessa Wetterling of Prairie Radio Communications on the Economic Development Roundtable event that is scheduled for May 25tH Attended Gov Office meeting with Dana, Mayor Fritz, Carol Kohler and Mike Chalupka to discuss a potential website upgrade. Attended the Central Illinois Regional Chamber's Legislative Efforts (C.I.R.C.L.E) Springfield event with Amanda Atchley, Kevin & Debbie Stephenson and Lance Morning. The focus was on the Minimum Wage increase and Worker's Comp reform. RETAIL/COMMERCIAL/INDUSTRIAL DEVELOPMENT Transportation Meetings with the following in Peoria: Kensil Garnett of IDOT, Peoria County Engineer (with Mark Rothert), Senator Chuck Weaver and Representative David Leitch. Those meetings were to address a stale earmark for IL Route 336 to make sure it did not get repurposed and is used for its initial intended use for soils engineering. Transportation Meeting with the following in addition to those listed above: Representative Unes, Representative Hammond, Candidate Jill Tracy and Macomb County Highway Engineer Tom Hickman. Attended presentation by Craig Fink in East Peoria on Transportation spending. Prepared for and attended Recruitment of Business committee meeting to address past, current and future business climate in our area. Invited guests attending were: Director of Planning and Zoning,John Kunski, Chief Shubert and Attorney Rabel. Worked on questions for our Asian Carp prospect who is interested in the airport as well as the former Ethanol Plant. I worked with Kevin Stephenson, Keith Plavec and the Mayor to address questions that we still need answered from the potential developer. When I submitted the questions via e-mail I received a response that the project is on hold due to a family members health issues. Meeting with interested party in the Kmart property. Follow up e-mails with prospect and follow up calls and e-mails with the real estate rep for the property. We requested an in- person meeting with the owner of the property. The real estate rep. agreed to work on it. Phone call with another interested party in the property. I shared that with the real estate rep. Worked with Ed Dowd of the Mattoon Chamber to discuss their former Kmart property that was redeveloped. Submitted the new Canton/Fulton County Enterprise Zone (EZ) Logo to Attorney Rabel for approval. Once is was selected I worked on the invitation for the first official committee meeting in May. Carol Kohler sent the letter out to the invited participants. Updated the EZ state incentives on the SRPED portion of canton illinois.org. Shared the e-mail with Attorney Rabel that I received on the reporting requirements reminder received from DCEO. Phone and follow up e-mail conversations with one of our national retail chains on a possible new build. Their real estate rep for IL communicated that they are locked into their lease for a few more years and not interested in talking at the moment, but appreciated the reach out and will be in touch closer to the time of the lease. I was called by the real estate rep for another national retail chain for a rebuild. They will be in town in two to three weeks and would like to meet at that time. BUSINESS DEVELOPMENT,ATTRACTION AND SUPPORT CFC Properties breakfast meeting to discuss their updates and our Canton updates. Lunch meeting with Marilyn Klekamp, Amanda Vogelsang (both with the Business Development division of OSF Healthcare) with Rick Klinedinst to get caught up while Marilyn and Amanda were close to Canton. We addressed their relationship with Giant Goose Ranch, Spoon River College, research into "Blue Zones",Jobs Expectations presentation possibility, their local connections to Graham Health Systems and agreed to another meeting to stay connected. MidCentury Communications meeting to discuss how Amanda and I could play a continued role in their marketing efforts for people to get on their website to address their interest in their services. I also provided comments about the business and their development project to the Fulton Democrat. Continuing to work with two non- profits that need office space. We are working with property owners who have available office space. Those include; Graham Professional Building, Opera House Professional Building, Dr. Gayon's new office space and space available at the Heritate Grand Inn. Amanda is assisting on available property updates and updating them on the Location One Information System (LOIS). OTHER Prepared for and attended SRPED Board Meeting. Prepared for and attended Canton Main Street Board Meeting. Attended CACC board meeting. Produced and submitted an article for the Chamber Courier from SRPED. Produce and submitted article for the Canton Main Street newsletter. Started preparation for FY 17 SRPED budget and met with Treasurer Murphy to go over. Working with the Snowmans on Wayfinding sign possibilities. Residential Committee work after receiving updates on the CDAP grant from Kevin Wierhardt. PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON THE DOWNTOWN STREETSCAPE-WHITE COURT STREET LIGHTS-APPROVAL OF EXPENDITURE (TIF 1 BOND AT AN ESTIMATED COST OF S2,625.00- $3,000.00) 2,625 003 000.00 Alderman Ellis explained that Ameren will be removing the lights they own and new power will need to be connected to an Ameren source along White Court and Elm. When the poles are removed it will take away the power source. The new cables will be placed underground. Motion and second were made by Aldermen Ellis/Hale to approve the request. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich ABSTAIN Alderman West X The motion carried. DISCUSS, CONSIDER AND VOTE ON THE DOWNTOWN STREETSCAPE-WEST ELM STREET LIGHTS-APPROVAL OF EXPENDITURE (TIF 1 BOND-ESTIMATED COST OF$24,000.00) The lighting along West Elm runs down to the post office. When Ameren removes the lights there will be no power for the new lights along this area. Ameren will remove the existing four lights and a contractor will install the new wiring from West Elm and Main to the west approximately 200 feet. There will be a section of concrete sidewalk removed and installation of a light pole foundation and lights that the City already purchased. Motion and second were made by Aldermen Ellis/Justin Nelson to approve the expenditure. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich ABSTAIN Alderman West X The motion carried. PUBLIC SAFETY&TRAFFIC ALDERWOMAN ANGELA HALE, CHAIRMAN STREETS AND GARBAGE ALDERMAN RYAN MAYHEW, CHAIRMAN DISCUSS, CONSIDER AND VOTE ON RENEWAL OF GARBAGE HAULERS LICENSE FOR LEMON- AIDE (JOHN LEMON) This is a renewal of his current garbage haulers license. John Lemon was present at the meeting. Motion and second were made by Aldermen Mayhew/Justin Nelson to approve the renewal of the Garbage Haulers License for Lemon-Aide ROLL CALL Yes No Absent Alderwoman Hale x Alderman Lovell X Alderman Ellis x Alderman Justin X Nelson Alderman Mayhew x Alderman Jim Nelson x Alderman Putrich x Alderman West x The motion carried. LAKE, BUILDINGS&GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN OLD BUSINESS: NEW BUSINESS: Motion and second were made by Aldermen Justin Nelson/Mayhew to go into executive session for Personnel and Land Sale (51LCS 120/2 C(1) C(2) No action will be taken after the executive session meeting. The motion carried by voice vote and was unanimous. The council meeting returned to open session after the executive session so a motion could be made to approve the bill list under the finance committee. MOTION TO SINE& DIE Motion and second were made by Aldermen Justin Nelson/Hale to sine & die. The motion carried by voice vote and was unanimous Diana Pavley-Rock, City Clerk Jeffrey A Fritz, Mayor