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HomeMy WebLinkAbout09-01-2015 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 09-01-2015 6:3Opm A regular meeting of the Canton City Council was held on September 1, 2015 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Treasurer Crystal Wilkinson, LuAnn Armstrong from Clifton Larson, Fire Chief Tom Shubert, Police Chief Rick Nichols, SRPED Director Missy Towery, City Engineer Keith Plavec, City Administrator Jason Strandberg MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- First Congregational Church PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman Jim Nelson asked to move the Finance Committee to the end of the agenda while we wait on the City Attorney to arrive. Alderman West asked to remove the Resolution for the City Administrator from the agenda that was previously listed as item#2 under the Legal and Ordinance Committee. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD AUGUST 18,2015 150,000 ELEVATED TANK REPAIRS APPLICATION FOR PAYMENT NO. 1 FROM GEORGE YOUNG &SONS IN THE AMOUNT OF$31,080.00. WWTP MISCELLANEOUS IMPROVEMENTS APPLICATION FOR PAYMENT NO. 11 FROM LEANDER CONSTRUCTION IN THE AMOUNT OF$19,374.30 MOTION and second were made by Aldermen West/Mayhew to approve the consent agenda as presented. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich ABSTAIN Alderman West X The motion carried. COMMITTEE REPORTS: LEGAL AND ORDINANCE ALDERMAN CRAIG WEST AN ORDINANCE AMENDING TITLE 3 (BUSINESS REGULATIONS) CHAPTER 14 (GARBAGE HAULERS)OF THE CITY OF CANTON MUNICIPAL CODE. (1ST READING) AN ORDINANCE AMENDING TITLE 3 (BUSINESS REGULATIONS) CHAPTER 21 (MUNICIPAL UTILITY TAX) SECTION 3 (PERSONS EXEMPTED FROM TAX) OF THE CANTON MUNICIPAL CODE (1St READING) COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH UPDATE FROM MISSY TOWERY-SRPED Canton Main Street is working on the unveiling for the Centennial Monument. The unveiling will be held on Tuesday September 15, 2015 at noon. A meeting took place earlier today and discussion took place regarding the golf fundraising event. it was decided that they will be focusing on signage and dedicated funds for the Farmers Market. Missy Towery expressed a special thank you to Carol Kohler and Dana Smith with their help with the Farmer's Market. The Chamber will be sponsoring a special event---The Taste of Canton will be held on Saturday September 26, 2015 at Big Creek Park from 1:00-6:OOpm with local food vendors and live entertainment. GENERAL ECONOMIC DEVELOPMENT POINTS Prepared for and attended Residential Housing Committee meeting. Reviewed presentation documents for Residential Housing Survey results sharing at City Council and then attended the presentation regarding survey results. Attended webinar put on by the Illinois Housing Development Authority(IHDA) for the federal Blight Reduction Program. Follow up conversations with Mayor Fritz, Attorney Rabel and Kevin Wiehardt at WIRC regarding that program. Now working with Kevin Wiehardt of WIRC to take a better look at the Abandoned Properties Program which is a state program through IHDA. Requested a Retail Analysis from Ryan who is a Bradley intern working at the Greater Peoria Economic Development Council. We have not had a retail analysis done since 2009. RETAIL/COMMERCIALANDUSTRIAL DEVELOPMENT Received word that the Canton/Fulton County Enterprise Zone was granted. I provided quotes for the Canton Daily Ledger and The Fulton Democrat newspapers. Currently working with an Asian Carp prospect. Took one of the business partners on a tour with Kevin& Debbie Stephenson and then had dinner. Prepared recruitment packet and shared with prospect. Provided requested follow up information. Facility would require 20 to 30 jobs with an initial $6 to $8 million dollar investment. Worked on scheduling a transportation tour with Assistant Secretary Brauer. He will be in Canton in late September for the tour. BUSINESS DEVELOPMENT,ATTRACTION AND SUPPORT Prepared for and attended Recruitment of Business committee meeting. Scheduled to meet with OSF Representatives to discuss"back end"job opportunities in Canton. Met with Jason Strandberg and Terry Lake of CEFCU to discuss possible incentives for their new facility. The Call Center possibility did not go through. The company did not consider smaller communities. Local business owner stopped in the office to ask questions about the Enterprise Zone incentives. OTHER-REGIONALISM Attended Technical Working Group in Peoria for the Greater Peoria Economic Development Council. Contacted Western Illinois Regional Council to discuss the updated Comprehensive Economic Development Strategy (CEDS) for 2016. OTHER Prepared for and attended SRPED Board Meeting Prepared for and attended CMS Meeting Prepared for and attended SRPED Executive Committee Meeting Worked on,produced and submitted SRPED Inside the Partnership Newsletter Submitted article on Residential Housing Survey results for the Chamber Courier. Met with Attorney Rabel, Greenwood Cemetery Sexton and Ray and Emily Ceeer on the Centennial Monument. Marketing&Tourism • Received an email from Mandi Pryor,Director of Marketing&Sponsorships for Iceoplex at Southpointe in Canonsburg,Pennsylvania regarding the Fulton County Fun Pass.She is working with Washington County(PA)tourism officials to develop ways to draw tourist to her own business and to the county. She found the Pass while looking online for ideas to create one.Discussed at length the similarities and differences between her location in a rural county outside of Pittsburgh and Fulton County,as well as the types of attractions each area offered. • Assisted the Illinois River Road National Scenic Byway in scheduling one of three informational meetings to be held the week of September 21. Particularly involved in developing an invitation list and meeting space for the central meeting in Peoria on September 23. These meetings are to inform community leaders,stakeholders,and potential partners about the Byway's accomplishments and changes that are being made to its business model for the future. • Mailed out invitations to the first annual meeting of the Canton Area Heritage Center on September 10,at 6:30 p.m.at the Donaldson Center in Wallace Park.Also prepared a news release for the media. • Submitted a name change request to the Secretary of State for the Center,which has been approved. • Continued reviewing requirements for the 501(c)(3)charitable non-profit application for the Center. Canton Main Street • Assisted with the rescheduled Kid's Fest on Saturday,August 1. The 2015 event was structured differently, without craft vendors. Instead, 12 local agencies and businesses volunteered to provide hands-on activities for children in their booths. Canton Main Street also provided free inflatable's, and CEFCU provided free face-painting at their branch across from the park. An estimated 800-900 families and children attended, making it one of the most successful. • Attended a Promotions Committee meetings on August 28 begin planning for Munchkin Masquerade and Christmas Walk. Scenic Drive • Confirmed Wildlife Prairie Park's participation on both Sundays of the Drive. • Posted a request for vendors on the Canton Community Face book page. • Invoiced advertisers for their space in the Scenic Drive Guidebook. • Contacted late registrants to remind them of the September 1 deadline for registration with the Spoon River Valley Scenic Drive Association. • Confirmed musical entertainment for each weekend of the Scenic Drive with Nathan Taylor&Friends, and Banjovi &Hawkins. Website • In August www.cantonillinois.org had 39,467 page views. There were 20,817 unique IP addresses. • In August, the www.visitcantonil.ore had 4,524page views. There were 3,078 unique IP addresses. SPECIAL EVENT REQUEST/ROAD CLOSURE FOR THE ANNUAL TURKEY TROT TO BE HELD ON NOVEMBER 26, 2015 An application was submitted for the annual Turkey Trot to be held on November 26, 2015 at the Canton YMCA and surrounding streets. The event starts at 6:30am with a 5K and 1 mile. The request includes a road closure. A certificate of insurance was submitted. Motion and second were made by Aldermen Putrich/Lovell to approve the special event and road closure. Discussion: The route for this year's event will be slightly different than last year. One additional section was added to include North 14th, Locust and North 15th Street. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin x Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. A SPECIAL EVENT REQUEST/ROAD CLOSURE FOR THE ANNUAL CANTON TRAVELING BASKETBALL ASSOCIATION TO BE HELD OCTOBER 3. 2015 AT WHITE OAK'S SPORTS BAR An application was submitted for the annual Canton Traveling Basketball Association to be held on October 3, 2015 from 3:00-8:00pm. The request includes road closures at White Court between Elm Street and Pine Street. Motion and second were made by Aldermen Putrich/Jim Nelson to approve the special event and road closure subject to receipt of insurance. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. A SPECIAL EVENT REQUEST/ROAD CLOSURE FOR THE PAM MCALLISTER BENEFIT TO BE HELD ON SEPTEMBER 26, 2015 AT MOORE'S PUB An application was submitted for a special event for the Pam McAllister benefit to be held on September 26, 2015 at Moore' Pub between 10:00am-11:00pm. The event includes a road closure on Elm Street from 2nd Avenue to Van Buren Court. A certificate of insurance was submitted for the event. Motion and second were made by Aldermen Putrich/Ellis to approve the special event and road closure. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. NEGOTIATIONS, GRIEVANCE& PERSONNEL ALDERMAN JUSTIN NELSON, CHAIRMAN PUBLIC SAFETY&TRAFFIC ALDERWOMAN ANGELA HALE,CHAIRMAN DISCUSS, CONSIDER AND VOTE ON GOLF CARS/GATOR VEHICLES ON CITY STREETS Previous discussion took place regarding allowing golf cars and gator vehicles on City streets. Police Chief Rick Nichols was asked to research this and bring additional information back to the meeting. Police Chief Nichols explained that he contacted Dwight and Pontiac Illinois regarding their golf cars and gator vehicles with the traffic. Pontiac has an interstate that runs through the City and Chief Nichols asked if they had any trouble with the golf cars and Bator vehicles. They had one minor accident in the three years and said overall it runs pretty wells. Pontiac's ordinance only allows for golf carts and they must have a window in place. Dwight's ordinance allows gators on the roadway. Chief Nichols said he thinks more people in Canton would be willing to have the gators in our area than the golf carts. Chief Nichols explained that a set of rules would be provided to all applicants for a license to operate the gator or golf cars on the City streets. All individuals would be required to sign off on receiving and understanding the rules. This procedure would help with safety issues. Chief Nichols said at this point he can't provide the council with any negative comments or concerns after visiting with the two other communities. If these vehicles are allowed on City streets, owners will not be able to drive the vehicle down any state route. You can cross a state route, but you would not be allowed to drive down a state route. Chief Nichols suggested allowing the vehicles only in areas where the speed limit is 30 miles per hour or under. Alderman Jim Nelson suggested having an annual registration fee issued for each unit with a fee of $35.00 per year. The units would also need to be inspected on an annual basis before a license is issued from the City and the owners would be required to sign off on the rules and regulations. Motion and second were made by Aldermen Jim Nelson/ to approve once everything is in line and come up with an ordinance for the vehicles. No second made to the motion. Mayor Fritz said the motion could include: * Units would only be allowed on roadways 30 miles per hour or under. * They would not be allowed to drive on state routes---they could only cross state routes * Safety equipment would need to be in use * Annual inspection would be required * Annual registration fee of$35.00 * Various businesses could perform the inspection and have an inspection report provided to the owners. Alderman Jim Nelson revoked his motion to allow for an ordinance to come back to the next meeting. STREETS AND GARBAGE ALDERMAN RYAN MAYHEW,CHAIRMAN A RESOLUTION APPROVING AN AGREEMENT FOR CITY-WIDE SUBSCRIPTION RESIDENTIAL RECYCLING WITH EAGLE ENTERPRISES RECYCLING INC AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON ILLINOIS #5024 The resolution would give the City of Canton the authority to contract with a private business to recycle residential waste. The agreement for City-wide subscription residential recycling with Eagle Enterprises would secure pricing September 1, 2015 through August 31, 2020. The current agreement expires August 31, 2015. City Administrator Jason Strandberg said that the City has not received any complaints about Eagle Enterprises. Alderman Hale said that she has received phone calls from people asking if the City could provide free recycling. Alderman Ellis said the City previously had recycling services; however outside communities were using the free recycling services that would increase the amount of money the City was paying to have it removed. Mayor Fritz explained that he is currently researching the possibility of having a program in place for citizens in Canton. If citizens would buy a tote from the City and participate in the recycling program he would like to be able to offer a rebate or refund to those that participates at the end of the year by calculating the savings it provided to the City in landfill fees. Mayor Fritz said this is still in the very early stages of trying to develop this program. Motion and second were made by Aldermen Mayhew/Ellis to approve the agreement with Eagle Enterprise Recycling and place it on file. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. LAKE, BUILDINGS&GROUNDS ALDERMAN JOHN LOVELL,CHAIRMAN DISCUSSION OF ANIMALS IN THE DOWNTOWN LIVING AREA Discussion has previously taken place regarding animals in the downtown area. Typically the residents in the downtown area are not picking up after their animals. Attorney Rabel said that this has become a very large issue in the downtown park. City crews have been going out to the park to pickup after animals so it will be clean when downtown events take place. Chief Nichols said the City currently has an ordinance in place that requires people to pickup after their animals. Alderman Ellis asked if the City can set an ordinance saying that no pets are allowed in the downtown area. Placing signage in the park area would be helpful so dogs would not be allowed in the park. Many people like to bring their dogs to the downtown activities and typically the City does not have problems with these people bringing their animals. Alderman Lovell suggested getting some signs to place in the downtown area. PUBLIC WORKS,WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN WWTP MISCELLANEOUS IMPROVEMENTS CHANGE ORDER NO 2 FROM LEANDER CONSTRUCTION IN THE AMOUNT OF$22,115.19 This project was originally 1.6-2 million dollars and was cut back to $750,000.00 to keep within the budget. The change order No 1 was presented two months ago. This project will consist of reworking the water line in the sludge press building, anchor poles and stops for floating aerators polymer re-connect, sump pump discharge reroute, sludge piping re-arrangement in basement and blower/aerator alarms restart. Motion and second were made by Aldermen Ellis/Lovell to approve the change order in the amount of$22,115.19. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. WWTP MISCELLANEOUS IMPROVEMENTS CHANGE ORDER NO 3 FROM LEANDER CONSTRUCTION-CHANGE IN CONTRACT TIMES Engineer Keith Plavec explained that we are having good weather and they are watching the days of work. If there are days that a contractor is not working it is being documented. If they should come back and want more days, the City will then have proof on days that nobody was working. Motion and second were made by Aldermen Ellis/Hale to approve the change order for change of contract times and let Leander know we expect it to be done on time and not extend it again. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. CANTON LAKE DAM SPILLWAY REPAIRS- CHANGE ORDER NO 1 FROM PA ATHERTON CONSTRUCTION City Engineer Keith Plavec explained that this change order is for both time and fees. The original completion date was July 31, 2015, but it has been extended to October 15, 2015. The price is actually a deduction of $30,348.00-- this includes a couple of increases with a decrease that nets out to a decrease of$30,348.00. Engineer Keith Plavec will continue to work with IEMA with this project. The project is competed except for the seeding and grading. Motion and second were made by Aldermen Ellis/Hale to approve the decrease of $30,348.00 and extend the date to October 15, 2015. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. FINANCE ALDERMAN JIM NELSON REVIEW OF REVENUES AND EXPENDITURES Monthly reports will be brought to the next council meeting with some changes that will make the reports easier to read. A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND FIRST MIDSTATE FOR REFUNDING OF GENERAL OBLIGATION BONDS. #5025 MOTION and second were made by Aldermen Jim Nelson/Putrich to approve the resolution and agreement between the City of Canton and First Midstate for refunding of the general obligation bonds. ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. DISCUSS CONSIDER AND VOTE ON THE DISTRIBUTION OF THE VIDEO GAMING FUNDS At the May 5, 2015 Council meeting a motion was made to split funds from the video gaming account between sidewalks and demolitions. The motion that was passed was unclear as to whether it was current monies and/or future monies. For audit purposes, the motion should be restated and voted on so that it is clear where the money is going. Motion and second were made by Aldermen Jim Nelson/Mayhew to transfer $20,000.00 from the video gaming fund (050)to the demolition fund (051) and move the remaining balance as of May 5, 2015 (approximately$31,00.00)to the sidewalk program fund (052) ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. Motion and second were made by Aldermen Jim Nelson/West after May 5, 2015 divide the monies received by the video gaming fund (050) into the demolition fund (051) and the sidewalk program fund (052) with 34%going to the demolition fund (051) and 66%going to the sidewalk program fund (052) ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. COMMUNICATION FROM MAYOR JEFFREY FRITZ GREENWOOD CEMETERY INSPECTION An inspection was done by the State during the last week in August at Greenwood Cemetery. The inspector sent an email to the cemetery sexton that read: As I am now able to furnish you with the actual notes and findings, I wanted to express what a pleasure it was to inspect the Cemetery. The cemetery was extremely well run and operated. I have conducted over 500 inspections since October 2013 and I am confident in saying the cemetery that you operate is one of the most organized that I have ever seen thus far. Most importantly in compliance with the State of Illinois laws, rules and regulations. Keep up the good work and we hope to meet with you again. Regards, Chad Green- Illinois Department of Financial Professional Regulations Investigator Cemetery Oversight Division. Mayor Fritz said he wanted to thank and recognize the sexton, Public Works Director Bill Terry and Superintendent Danny Dare Mayor Fritz wished a Happy Birthday to Alderman John Lovell OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Jim Nelson to adjourn into executive session for: Personnel and Negotiations. 51LCS 120/2 (c) 1 and (c) 2 ROLL CALL Yes No Absent Alderwoman Hale X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Mayhew X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. There will be no action taken after executive session. Diana Pavley-Rock, City Clerk Jeffrey A. Fritz, Mayor