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HomeMy WebLinkAbout12-15-1981 Council Meeting Minutes 19'7 A regular meeting of the Canton City Council was held on December 15th, 1981 in Council Chambers. PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES. Mayor Edwards asked for roll call at 6:30 P.M. Present. Aldermen Kov- achevich, Hammond, Selfridge, Sarff, Grant, Carl , Clarke, Horr. Absent: None. MINUTES OF DECEMBER 1ST MEETING. Motion by Alderman Selfridge, second by Alderman Grant, the minutes of December 1st be approved and placed on file. Voice vote, motion carried. BILLS FOR NOVEMBER. Motion by Alderman Kovachevich, second by Alderman Clarke, the bills be approved for payment. Roll call . AYES: Aldermen Horr, Clarke, Carl , Grant, Sarff, Selfridge, Hammond, Kovachevich. NAYS: None. Motion carried. 8 ayes 0 nays 0 absent. COMMITTEE REPORTS: Finance. Council Action Q None. a Negotiations, Grievances and Personnel . Council Action None Community & Industrial Development. Council Action None. Legal & Ordinance. Council Action None. CLIFTON & GUNDERSON PROPOSAL INTERGRATING NEW ACCOUNTING SYSTEM FOR THE CITY OF CANTON. David Bailey and Pat Crowley spoke about the City's present debt structure is very complex and it is critical for the City administration to understand the financial position on the accrual basis. They recommend that the council consider changing the basis of accounting followed in the annual financial statements to the accrual basis. The accrual basis results in accounting measurement based on the substance of the transactions and events rather than merely when cash is received or disbursed. We believe that the accrual basis is necessary in order to present the entire picture of the City's financial position with regard to the sophisticated debt structure and operations of the enterprise funds. The bookkeeping and reporting system of the City of Canton Water and Sewer Fund needs to be reviewed and updated to report adequatley the financial position (balance sheet) and results of operations. We estimate that the cost of our services in designing and integrating a new accounting system for the City of Canton would range from $4,500 to $6,000.00. The system we envision would, as closely as possible, parallel the model system designed by the Department of Commerce and Community Affairs. By using this approach you would have an accounting manual responsive to your system without incurring the espense of having one custom made for you. We would make the modifications to the Department of Commerce and Community Affairs manual so that it fits Canton's situation. Mr. Bailey stated that a management letter would not be made available to the City. Several council members objected, and requested Mr. Bailey to send a management letter, Mr. Bailey then stated that they would send such a letter. Mayor Edwards stated that a decision would be made by the next council meeting. 198 Continued December 15th, 1981 MAYOR'S REPORT. Motion by Alderman Horr, second by Alderman Clarke, that Harold Rose and Craig Shaw's appointment to the Police Reserve's be confirmed. Voice vote, motion carried. Motion by Alderman Clarke, second by Alderman Sarff the appointments to the Planning Advisory Board of Robert Keime from Co. Planning and Zoning; Jim Mitchell from the Board of Realtors; William Mannahan from the School District be confirmed. Voice vote, motion carried. Mayor Edwards talked about getting a secretary for the committees derived from the Planning & Zoning Commission on updating the Comprehensive Plan. The City has a contract with the Green Thumb program, and the City could use one of these workers at four hours a day, twenty hours a week. Mayor Edwards felt this worker could be utilized as the secretary to these committees. This is information for council at this time, stated Mayor Edwards. Motion by Alderman Hammond, second by Alderman Kovachevich, the city hire Janice Bowton at $4.00 per hour to replace Betty Stouffer who is on a three month medical leave. Discussion. Mayor Edwards reported that Janice Bowton is a CETA worker and her time with them runs out in January. She will replace Betty Stouffer until she returns from medical leave. Roll call . AYES: Aldermen Kovachevich, Hammond, Selfridge, Sarff, Grant, Carl , Clarke, Horr. NAYS: None. Motion carried. 8 ayes 0 nays 0 absent. Mayor Edwards recessed the council meeting at 6:56 P.M. for an executive session to discuss a personnel matter. Police Chief Robert Molleck and City Engineer Clifford Sagaser were both asked to attend the executive session. Mayor Edwards adjourned the council meeting in open session at 7:18 P.M. Minutes of this meeting are on file in the office of the City Clerk. OLD BUSINESS: NEW BUSINESS: ORDINANCE - AMENDING TITLE 3 BY ADDING CHAPTER 18 CONCERNING AUTOMOBILE RENTING OCCUPATION TAX. First reading, read by title. The City Attorney Jim Malmgren read to council the relative part of the Municipal Attorney's News Letter #81 -2, dated December 4th, 1981 . This year's senate bill 1 ,007 was amendedtorily vetoed and will become effective on January lst, 1982. It eliminated the sales tax on new automobiles used in a car rental business. In its place it imposes a tax on the business of renting automobiles. Each municipality must pass two new ordinances imposing this new tax which will replace the revenue from municipal sales tax on rental automobiles . They've imposed a 1% tax on the occupation of renting cars and impostrg a 1% tax on the privilege of using rental automobiles. ORDINANCE - AMENDING TITLE 3 BY ADDING CHAPTER 19 CONCERNING AUTOMOBILE RENT- ING USE TAX. First reading, read by title. ORDINANCE - PROVIDING FOR THE MANNER OF SALE OF CERTAIN REAL ESTATE OWNED BY THE CITY. First reading, read by title. Jim Malmgren City Attorney stated that you have to pass an ordinance before they can publish a notice. ORDINANCE - AMENDING SECTION 4 OF CHAPTER 2 OF TITLE 3 BY DELETING ALL REFERENCE TO PAWNBROKERS AND ADDING SECTION 5 OF CHAPTER 2 OF TITLE 3 LICENSING AND REGULATING PAWNBROKERS: SWAP SHOP PROPRIETORS, DEALERS IN COINS, PRECIOUS OR SEMI-PRECIOUS METALS OR JEWELS: AND, OTHER SIMILAR BUSINESSES. First reading, read by title. This ordinance was amended since it was suggested by the committee. Jim Malmgren City Attorney i I 199 Continued December 15th, 1981 stated that he had inserted the words "dealer in coins, precious or semi-prescious metals or jewels." The ordianance was discussed in length. INFORMATIONAL RESOLUTION - MODEL RESOLUTION FOR ADVISORY REFERENDUM. Jim Malmgren City Attorney stated that this resolution comes from the recommendation of the Coalition for Political Honesty. The cover letter states that Mar.16th, 1982 primary election offers the voters of our community a direct opportunity to express their opinion on current comtroversies such as funding for mass transit, the ERA, property tax reform, and whether Illinois should adopt the citizen initiative process. A committee meeting of Public Safety & Traffic will be held on December 21st at 6:30 P.M. ADJOURNMENT. Motion by Alderman Sarff, second by Alderman Hammond, to adjourn. Voice vote, motion carried. Council adjourned at 7:36 P.M. a a CITY C ERK APPROVED. MAYOR