The URL can be used to link to this page

Home My WebLink About04-08-2015 Council Meeting Minutes City of Canton BUDGET HEARING The Donald Edwards Way (Historic Depot) Canton 11 61520 04-08-2015 6:00pm A budget hearing for The Canton City Council was held on April 8, 2015 (6:OOpm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, City Clerk Diana Pavley-Rock, Treasurer Kathy Luker, Interim Police Chief Rick Nichols, Community Service Director Jason Strandberg, Comptroller Caty Campbell, WTP Superintendent Greg Pollitt, Public Works Director Bill Terry MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat ROLL CALL Yes No Absent E man Jerry Ellis X man Justin X n man John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X Treasurer Kathy Luker asked for comments from the audience three times. No comments were made. The budget hearing adjourned at 6:05pm. City of Canton CITY COUNCIL MEETING The Donald Edwards Way (Historic Depot) Canton 11 61520 04-08-2015 6:30pm A regular Council meeting for the City of Canton was held on April 8, 2015 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, City Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Treasurer Kathy Luker, Interim Police Chief Rick Nichols, Community Service Director Jason Strandberg, Comptroller Caty Campbell, WTP Superintendent Greg Pollitt, Public Works Director Bill Terry, SRPED Missy Towery MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- Deacon Phil Fleming from St. Peters Church ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman West asked to move the legal and ordinance-committee items directly after the consent agenda so a presentation could be made by a representative of Graham Hospital. Alderman West asked to remove the item (A Resolution approving and allowing the Mayor to sign a contract of sale for Ameren property located on West Locust Street) from the legal and ordinance committee agenda. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MARCH 17 2015 WTP LIME SLAKER IMPROVEMENTS APPLICATION FOR PAYMENT NO. 3 FROM LEANDER CONSTRUCTION IN THE AMOUNT OF$18,330.45 WWTP MISCELLANEOUS IMPROVEMENTS APPLICATION FOR PAYMENT NO. 6 FROM LEANDER CONSTRUCTION IN THE AMOUNT OF$62,596.70 Motion and second were made by Aldermen Pickel/Putrich to approve the consent agenda and place the information on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Aide rwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMITTEE REPORTS: LEGAL AND ORDINANCE ALDERMAN CRAIG WEST 340B DRUG PRICING PROGRAM (GRAHAM HOSPITAL) Holly Henline representing Graham Hospital explained the 3408 drug program. The program was established in 1992 by the health resources and services administration. The program is intended to benefit communities by allowing hospital organizations to purchase drugs at a discounted rate. The drug manufactures also must participate in the program to enable the hospitals to participate. To be an approved organization the hospital must provide proof that they are a sole community hospital providing care to lower income patients. Graham hospital is seeking the cities approval that Graham meets these guidelines. For patients to be eligible for the program, they must seek care through Graham Health System with the 3408 program. Graham will submit an application to the health resource services administration between April 1 and April 15, 2015 to participate in the 3406 program. The hospital program could then be setup. Motion and second were made by Aldermen Pickel/Putrich to authorize the Mayor to sign the letter for Graham Hospital. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. AN ORDINANCE PROVIDING FOR NO PARKING SIGNS IN THE 1500 BLOCK OF EAST ASH STREET PROHIBITING PARKING FROM 7:OOAM TO 9:OOAM AND FROM 2:OOPM TO 4:OOPM WHEN SCHOOL IS IN SESSION ON THE SOUTH SIDE OF ASH STREET IN THE CITY OF CANTON FULTON COUNTY, ILLINOIS. (1ST READING) #3095 Motion and second were made by Aldermen Pickel/Putrich to suspend the rules for the second reading. ROLL CALL Yes No Absent [Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. Motion and second were made by Aldermen Pickel/Putrich to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. AN ORDINANCE AMENDING TITLE 8 (PUBLIC WAYS & PROPERTY) CHAPTER 7 (CEMETERIES ADMINISTRATION) 1ST READING #3096 Motion and second were made by Aldermen Putrich/West to suspend the rules for the second reading. ROLL CALL Yes No Absent Alderman Jerry Ellis x Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Nickel X Alderman Jim Nelson X The motion carried. Motion and second were made by Aldermen West/Picket to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. AN ORDINANCE ADOPTING THE BUDGET FOR ALL CORPORATE PURPOSES OF THE CITY OF CANTON FULTON COUNTY ILLINOIS IN LIEU OF AN APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING MAY 1P 2015 AND ENDING APRIL 30 2016 UST READING Alderman Jim Nelson arrived at the meeting. Alderman Pickel said he can't see passing the budget the way it is currently being presented. He thinks there are some issues that need addressed before the ordinance is passed. Jason Strandberg said the insurance quotes came in lower than was actually budgeted. The difference in the insurance actual quote and the amount budgeted will add an additional $75,000.00 to the budget that will provide additional funds to help offset the police retro pay that will be paid next fiscal year. The insurance committee met earlier today. The City currently has the group medical plan with BCBS. The quote from BCBS was a 5.14% increase. The quote from United Healthcare was a 2.6% increase. The difference in what is budgeted in the general fund down to the 2.6% increase would be $75,000.00. This amount plus the current surplus would bring the surplus in the general fund to $112,000.00. The insurance committee will meet again on April 16, 2015 to further discuss the renewal and will make a recommendation that will be brought to the next Council meeting. The retro pay for settling the police union contract will be paid out of the 2015-2016 fiscal year budget. Alderman Jim Nelson further explained that the employees have a "good deal" by only paying 20% of the premium. The County employees pay 33% of the premium, but they are trying to get it increased to 50%that the employees will be paying. A RESOLUTION APPROVING AND ALLOWING THE MAYOR TO SIGN A DONATION AGREEMENT FOR 920 WEST LOCUST, CANTON ILLINOIS #5007 Attorney Rabel explained that the City has been working on the property at 920 West Locust (Siesta Motel) for several years. The City has an agreement that is ready to present to the other parties. The agreement states that they would give the City the property, but the City would owe for the back taxes. The City would be responsible to clean up the property. Alderman Jim Nelson said the approximate amount of the back taxes would be $5,400.00. Attorney Rabel further explained that the City asked Chicago Title to issue a title policy. Documentation was received from the FDIC that is releasing the larger of the deeds and trust. The other one is a mortgage held by the current property owner- with possibly a small percentage of it held by an attorney in Georgia. He has requested a nominal fee ($5,000.00) to release it. Attorney Rabel said she would suggest we offer him a nominal fee of $500.00. At some point the City will want to be able to transfer the title. Our total cost would be approximately$6500.00. Motion and second were made by Aldermen Jim Nelson/Picket to approve resolution and place it on file Amended Motion and second were made by Aldermen Jim Nelson/Pickel to approve the resolution and agreement with the additional $500.00 nominal fee included. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. DISCUSS ALLOWING A DEBT COLLECTION AGENCY TO HANDLE COLLECTIONS OF ORDINANCE VIOLATION CASES. Attorney Rabel received a request from the circuit court to go to a collection agency for ordinance violation fines. If fines are not paid individuals keep going back to court for unpaid fines or warrants are made for the individuals with unpaid fines. Many judges are also recommending the collection agency for unpaid fines for ordinance violations. Comptroller Caty Campbell has currently been working on getting a collection agency for unpaid fines in the water department. The two will work together to see if the same agency would be able to handle both types of unpaid bills. DISCUSS GARBAGE HAULERS LICENSE REQUIREMENT FOR COMPANIES OPERATING WITHIN THE CITY. Alderman Ellis explained that the City needs to look at ways to generate revenue within the City. The City currently has one permit issued for garbage hauling; however the City should have all garbage haulers apply for permits. Jason Strandberg said the City has a dump to take yard waste. Several commercial tree cutting companies take waste to Canton. The City needs to look at amending the current ordinance or having a permit for out of town use. The current ordinance for the garbage hauling permit could be amended to have any person or entity have a permit to haul garbage. The fee for commercial trucks should be higher than an individual business owner. The fee for commercial use should be $500.00 per truck. The penalty for not having a permit to dump commercial waste at the city dump should be a high fine so people are encouraged to get a license. Signs would be placed at the dump with the rules/regulations. An amended ordinance will be brought back to the next meeting for review and approval. FINANCE ALDERMAN JUSTIN NELSON BID RESULTS FOR CITY OF CANTON FARM LEASE The City advertised and solicited bids for the farming/leasing of approximately 47 acres (tillable) and 7 acres of hay ground located on North 20th Avenue-Kilroy lift station/Zink Farm. Two farmers submitted proposals by the due date of April 1, 2015. Dan Zinck's bid was $6,251.00. Andrew Stuckey's bid was $6,150.00. The recommendation is to offer the farming/lease to the high bidder-Dan Zinck for a two year agreement for the planting and maintenance of the City owned farm. Motion and second were made by Aldermen Ellis/Pickel to approve the farming/lease agreement between the City of Canton and Dan Zinck. Discussion: Alderman Jim Nelson asked if there is any language in the agreement prohibiting hunting or sub-leasing. Attorney Rabel said the language in the agreement states it must be used as farm land and shall not be used for any other purpose. The City should be named as additional insured. A resolution with the lease will be brought back to the next Council meeting. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. TRANSFER OF FUNDS FROM THE VIDEO GAMING FUND (DESIGNATED FOR SIDEWALK REPAIRS)TO THE GENERAL FUND Alderman Ellis suggested a temporary transfer of the funds currently in the video gaming fund to the general fund to help with cash flow. Alderman Pickel said he would be against the idea. The City has already moved the money from next year's budget to the general fund, but this year's money should stay in the video gaming fund for sidewalk repairs. Alderman Jim Nelson would be against the transfer. This small amount is not going to make or break us. The City could look at the anticipation warrant and tax loan. Community Service Director Jason Strandberg said that sidewalk repair is scheduled to start in the next few weeks. This money is already targeted for these upcoming projects. No action was taken. DISCUSS A TAX ANTICIPATION WARRANT OR SHORT TERM LOAN. Treasurer Luker asked for authorization from the Council to have the ability to solicit local banks for either a warrant or a loan. The City will have three payrolls during the month of May that could cause a cash flow problem. If the City starts receiving tax levy money during the month of May a tax anticipation warrant or short term loan would not be necessary; however if the tax funds are not received in May Treasurer Luker would like to see approval to solicit local banks. Motion and second were made by Aldermen Jim Nelson/Hale to authorize the Treasurer to solicit local banks for either a warrant or a loan. ROLL CALL Yes No Absent r derman Jerry Ellis X derman Justin X lson erman John Lovell X erwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH UPDATE FROM MISSY TOWERY-SRPED GENERAL ECONOMIC DEVELOPMENT POINTS Residential Development Survey Survey development with Residential Housing Committee Interview with Canton Daily Ledger—Article was in the newspaper on April 2 Interview with the Fulton Democrat—Article was in the newspaper on April 1 WBYS Radio with Amanda Atchley to promote the survey on April 2 Worked with Graham Hospital, Illinois River Correctional Center and Canton Union District#66 to ask them to share the survey with their employees. Posted the survey on cantonillinois.org Shared on all of our social media outlets Produced articles for Chamber Courier and Canton Main Street Newsletter regarding the survey Produced and shared "Inside the Partnership"Newsletter Attended Governor Rauner's speech hosted by CACC Attended the Illinois Institute for Rural Affairs Conference Attended Illinois Main Street Director's Retreat & Training RETAIL/COMMERCIAL/INDUSTRIAL DEVELOPMENT Phone discussion with a person looking for 600 square feet of space to open a small business. I provided her with some available property information. She would not disclose what type of business. Worked on property inventory update for downtown on cantonillinois.org BUSINESS DEVELOPMENT ATTRACTION AND SUPPORT Speaker at the Small Business & Entrepreneur Resources Expo Continued work on potential expansion project for local business owner who is looking to utilize our revolving loan funds Facilitated meeting between MidCentury Communications and City of Canton representatives to discuss a potential new partnership and MidCentury's plans for growth Shared the draft form produced by Manish Singh of the Business Development Toolkit with the SRPED, CACC and CMS boards, Mayor Fritz, Jason Strandberg, Attorney Rabel, John Kunski and Tad Putrich for review. Provided Manish with the feedback comments for changes. Prepared for and attended Recruitment of Business Committee meeting OTHER Attended Theater meeting with Garden Theater owner Vern Reynolds Attended the first budget Session for the City of Canton Prepared for and attended SRPED Board meeting Prepared for and presented at the Spring SRPED Board retreat Prepared for and attended Canton Main Street board Calls and e-mails with Manish Singh& Kathie Brown of U of I Extension to prepare for Manish's April 7th presentation at the TCB Breakfast hosted by the Chamber. Interview with Hannah Schrodt of Canton Daily Ledger for their progress addition to discuss the Enterprise Zone application process. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERWOMAN HALE PUBLIC SAFETY&TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN STREETS AND GARBAGE ALDERMAN DAVE PICKEL, CHAIRMAN LAKE, BUILDINGS& GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN COMMUNICATIONS FROM MAYOR JEFFREY FRITZ COMMUNITY WORK DAY-APRIL 25 2015 A community work day (sponsored by the Chamber of Commerce and United Way) will be held on April 25, 2015 from 9:OOam-12:00 noon. Volunteers can help with projects at Jones Park. The jobs will include raking, mulching, painting etc. Anyone interested can contact Amanda Atchley at the Chamber of Commerce. CHILD ABUSE PREVENTION MONTH Mayor Fritz signed a proclamation naming April as child abuse prevention month. This proclamation was signed in the presence of the Department of Children and Family Services, Fulton/Mason Crisis Center and The Canton Police Department. April 10, 2015 will be a day to wear blue to show commitment for child abuse prevention. OLD BUSINESS Discus consider and vote on an ordinance amending title 8 (public ways and property) chapter 10(water and sewer system; rates) of the Canton Municipal Code. 2nd reading. #3097 Motion and second were made by Aldermen Ellis/Justin Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Justin Nelson/Jim Nelson to adjourn into executive session for personnel. No action will be taken coming out of executive session. 51LCS120 12(c) 1. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. Diana Pavley-Rock, City Clerk Jeffrey A. Fritz, Mayor