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Home My WebLink About03-17-2015 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 03-17-2015 6:30pm A regular meeting of the Canton City Council was held on March 17, 2015 (6:30pm) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE City Clerk Diana Pavley-Rock, Mayor Jeffrey Fritz, Attorney Nancy Rabe[, City Treasurer Kathy Luker, Comptroller Caty Campbell, City Engineer Keith Plavec, Fire Chief Tom Shubert, Interim Police Chief Rick Nichols, Community Service Director Jason Strandberg, WTP Superintendent Greg Pollitt, Spoon River Partnership Director Missy Towery MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- Nina Nestlerode from the First Christian Church PUBLIC PARTICIPATION ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD MARCH 3, 201S BILL LIST The total amount of this month's bill list is $391,840.44. A bill was included on this month's bill list for the Futon County Clerk and Recorder. This was the police departments share of the humane society cost for 2013/2014 in the amount of$25,711.87 TREASURERS REPORT The unrestricted cash in the general fund is in the amount of $290,350.45. There are not any reserves to be added to this amount for the general fund. The garbage department depreciation account is in the amount of$134,703.11. The fire department depreciation account is in the amount of$51,183.64. The budget comparison report reflects the MTD loss in the amount of$26,309.00. The YTD loss is in the amount of$120,488.00. This loss indicates that the City has used the general fund cash reserves to keep the checking account afloat. The YTD amount for the salaries for the patrolmen in the police department is at 85.0%which is over the average amount of$83.3%. The fire department YTD overtime was 89.2%which is over the average amount of 83.3%. The buildings and grounds maintenance supplies MTD amount was 9.4% which is over the average amount of 8.3%. The water and sewer fund reflects an amount for the sludge removal paid out of the water plant. This creates a percentage of 15.4%which is over the 8.3% monthly percentage rate. The MTD loss for the water and sewer is in the amount of $147,128.00. The YTD loss in the water and sewer fund is $831,355.00. TIF 1 owes the general fund $257,903.11. TIF II owes TIF 1 $295,000.00. TIF II owes the general fund $520,000.00. Two of the DECA loans are current, but one is behind by four months. POLICE REPORT FIRE REPORT WWTP MISCELLANEOUS IMPROVEMENTS APPLICATION FOR PAYMENT NO. 5 FROM LEANDER CONSTRUCTION IN THE AMOUNT OF$154,615.67 Motion and second were made by Aldermen Ellis/Jim Nelson to approve the consent agenda and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN JUSTIN NELSON LEGAL AND ORDINANCE ALDERMAN CRAIG WEST DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE AMENDING TITLE 8 (PUBLIC WAYS AND PROPERTY) CHAPTER 10 (WATER AND SEWER SYSTEM; RATES) OF THE CANTON MUNICIPAL CODE (1ST READING) COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH SPECIAL EVENT REQUEST- FRAGILE X WALK A special event request was submitted by Central Illinois Fragile X for a 5K walk to be held on April 11, 2015 from 8:00am-9:00am starting at Ingersoll school. There are not any road closures; however the auxiliary police will help with the traffic during the event. A certificate of insurance is pending. Motion and second were made by Aldermen Putrich/Jim Nelson to approve the event pending receipt of the certificate of insurance. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. SPECIAL EVENT REQUEST FOR ART ON MAIN A special event request was submitted by Canton Main Street for the Art on Main event to be held on June 6-7, 2015 at Jones Park between the hours of 10:OOam-5:OOpm. The event includes road closures for parking spaces on the east side of the square next to Jones Park and the left lane of East Side Square (northbound) from Elm to Chestnut. A liquor license application will be submitted and reviewed by the liquor commission during an upcoming meeting. A certificate for liability insurance is on file for the event. Motion and second were made by Aldermen Putrich/West to approve the event. Cheryl Bielema from the Canton Main Street group addressed the Council and explained that the group is working with Kickapoo Creek Winery to be setup during the event. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERWOMAN HALE PUBLIC SAFETY&TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN STREETS AND GARBAGE ALDERMAN DAVE PICKEL, CHAIRMAN NO PARKING SIGNS ALONG EAST ASH STREET NEAR INGERSOLL SCHOOL Alderman Pickel said a resident approached him regarding the need for parking space along East Ash Street to care for a handicapped resident. It was the recommendation to have no parking from 7:OOam-9:OOam and 2:OOpm-5:OOpm along this area on East Ash Street. Motion and second were made by Aldermen Pickel/Jim Nelson to create an ordinance to amend the no parking in this area on Monday-Friday from 7:OOam-9:OOam and 2:OOpm-5:OOpm. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. IDOT STATE LETTING RESULTS FOR ASH STREET& 20TH AVENUE The project consists of resurfacing and reconstruction of the pavement on Ash Street from 16th Avenue to 20th Avenue and the widening and resurfacing of the pavement on 20th Avenue from Chestnut Street to just north of Ash Street. The bids came in lower than the engineers estimate of$1,700,000.00. Three bids were received for the project. Otto Baum Company Inc bid amount was $1,532,007.00. R.A. Cullinan Inc bid amount was $1,543,775.03. Laverdiere Construction Inc bid amount was $2,146,758.02. It is the recommendation of Maurer and Stutz to award the project to Otto Baum Company. This project is paid from federal funds. $1,275,000.00 was budgeted from the federal funds. The total amount of$428,000.00 was budgeted from the MFT funds. If Council approves the bid, letters will be mailed out to the property owners along Ash and 20th Avenue to let them to know who is doing the project and give them a timeframe on when the work would be performed. Motion and second were made by Aldermen Pickel/Justin Nelson to award the project to Otto Baum Company in the amount of$1,532,007.00 ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. CONSTRUCTION ENGINEERING SERVICES AGREEMENT FOR FEDERAL PARTICIPATION FOR CANTON DOWNTOWN STREETSCAPE City Engineer Keith Plavec explained that the streetscape project is a federal program that was matched with TIF dollars. The project was going to include street lighting and landscaping. IDOT wanted to perform handicap/ADA ramp improvements. The project costs got too high so the project was reduced to just include street lighting. This project is currently out for bids--- bids are due April 23, 2015 for this project. Additional discussion took place a few weeks ago about the amount of money that would be left in the TIF bond fund- and how to spend those dollars. Keith was asked to look at the water main replacement on Main Street and the Chestnut Street extension. The water main replacement would cost$ 250,000.00 for design and construction. The tower bid that will be discussed in the meeting is in the amount of $515,000.00. The former Ashwood's pool hall would be $100,000.00. All of the projects discussed total $1,208,750.00. On March 2, 2015 Comptroller Campbell reported 1.24 million in the TIF project fund. The projects discussed are probably not all eligible for the TIF project fund. Keith explained that the dollars are available for the proposed projects. If these funds can only be used on certain infrastructure projects--- it would need to be determined what the projects would be. The water main is a critical function due to the age and condition. This is a key water main into the downtown area. The water tank being discussed is a small tank- and ultimately the City would like to have a larger tank. A larger tank would cost over $1,000,000.00 which cost more than the City has available. A larger tank would not be financially possible at this time. Keith said if the City could repair the existing tank with the recommendation from Dixon Engineering, the City could expect 18-22 additional years of life. The streetscape and the water main cost is currently just an estimate. These three projects total just under $1,000,000.00. The City has 1.2 million in the TIF project fund. Motion and second were made by Aldermen Pickel/Justin Nelson to approve engineering agreement. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Putrich ABSTAIN Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. LAKE, BUILDINGS&GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN BID RESULTS FOR THE 150.000 GALLON CONE ROOF/SMALL ELEVATED TOWER This project was put out for bid. The low bidder for the project was not found to be the most responsible bidder for the project. A list explaining the reasons why the low bidder was not the most responsible was discussed at the last meeting. The recommendation was to award the project to Seven Brothers Painting which was the next lowest bidder- and was found to be a responsible bidder in the amount of$515,900.00. Motion and second were made by Aldermen Ellis/Picket to approve the project to Seven Brothers Painting from the TIF 1 Bond funds. (Debt Certificate) Further discussion took place regarding the current condition on the tower along with available funds in connection with other projects needed and the need for a larger tank. Currently the City does not have the funds available to purchase a larger tank. The immediate issue with the tower is the ladder that leads to the access hatch and light. The ladder is rusted and in poor condition. The City could explore the option of just repairing the ladder at this time. The City could postpone the project and realize the cost for the project could increase; however the tank is currently operating. Alderman Jim Nelson said his only priority at this time is replacing the water main. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich Abstain Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. Motion and second were made by Aldermen Justin Nelson/Ellis to reject the bids for the elevated tower. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich Abstain Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMUNICATIONS FROM MAYOR JEFFREY FRITZ April 7, 2015 is election day so the regularly scheduled Council meeting to be held on April 7, 2015 will be moved to the following day (April 8, 2015) OLD BUSINESS AN ORDINANCE AMENDING TITLE 10, CHAPTER 15, SECTION 25 TITLE RADIO, TELEVISION TOWERS OF THE CANTON MUNICIPAL CODE (2ND READING) #3094 Motion and second were made by Aldermen West/ Ellis to approve ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. NEW BUSINESS City Engineer Keith Plavec attended a meeting with Keokuk Junction Railroad. It was recently brought to his attention that some semi trucks are parking on the railroad tracks right of way. Main to 3rd Avenue is all railroad property. They will be in the process of placing barricades to discourage semi's from parking in the area. Signs will be placed as No Parking-Tow Zones. The Canton police department will not be doing the towing. A budget workshop will be held on Tuesday, March 24, 2015 and March 31st at 5:30pm. The budget hearing will be held April 8th, 2015 at 6:OOpm. ADJOURNMENT Motion and second were made by Aldermen Justin Nelson/Jim Nelson to adjourn into executive session for personnel and pending litigation. 51LCS 12012 C1,C11 ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. 1/17 A Diana Pavley-Rock, Cl y Clerk Jeffrey A. Fritz, Mayor