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Home My WebLink About03-03-2015 Council Meeting MinutesCity of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 03 -03 -2015 6:30pm A regular meeting of the Canton City Council was held on March 3, 2015 (6:30pm) in the Council Chambers, The Donald E. Edwards Way -50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Deputy City Clerk DeAnna Williams, Mayor Jeffrey Fritz, Attorney Nancy Rabel, City Treasurer Kathy Luker, City Engineer Keith Plavek, Fire Chief Tom Shubert, Deputy Police Chief Rick Nichols, Community Service Director Jason Strandberg, Planning and Zoning Director John Kunski, Spoon River Partnership Director Missy Towery MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING INVOCATION- Pastor Vantine from the Covenant Community Fellowship Church PUBLIC PARTICIPATION Author Bob Hammel of the Bill Cook Story II thanked the City of Canton for their hospitality during his two day stay in Canton. There will be signed copies of the book available for anyone that would be interested in purchasing a book. Richard Connor Riley explained that he is at the meeting to speak in favor of and ask for the approval of the ordinance amending Title 10, Chapter 15, Section 25, title Radio, Television Towers of the City of Canton code. This began when Central States Tower in conjunction with Verizon filed for a cellular site on Spruce Street in Canton. At the time there was not a concern about the site, but a concern about not having the correct ordinance that addressed the issue. Planning and Zoning Director John Kunski suggested that input be submitted for a revision to the existing ordinance. The revised version is being presented at tonight's meeting. Richard further explained that this revised ordinance will be sufficient for many years into the future. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X None ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD FEBRUARY 17, 2015 WTP LIME SLAKER IMPROVEMENTS APPLICATION FOR PAYMENT NO. 2 FROM LEANDER CONSTRUCTION IN THE AMOUNT OF $119,497.70 Motion and second were made by Aldermen Jim Nelson /Hale to approve the consent agenda and place it on file. Discussion: Engineer Keith Plavec explained that there has been some issue with getting the materials for the WTP Lime Slaker improvements. Currently a search is taking place for a company to perform the work to the platform due to the planned company going out of business. A time extension on this project will be brought back to the next Council meeting. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN JUSTIN NELSON A RESOLUTION APPROVING A SNAPSHOT AGREEMENT WITH THE SPYGLASS GROUP LLC AND THE CITY OF CANTON #5003 Spyglass Group LLC is offering the City of Canton a free service for an audit of the primary telecommunication services accounts with the City. This would include local voice, long distance voice, internet and wireless. They will seek cost recovery service elimination and cost reduction recommendations. Once the audit is completed, it would then be a decision made by the City to see if they would like to utilize any of the findings. It is the recommendation of the City Treasurer to approve the agreement. Motion and second were made by Aldermen Jim Nelson /Justin Nelson to approve the resolution and place it on file. Discussion: Alderman Jim Nelson explained that the County has already approved an agreement to utilize these services. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST AN ORDINANCE AMENDING TITLE 10 CHAPTER 15 SECTION 25 TITLE RADIO TELEVISION TOWERS OF THE CITY OF CANTON MUNICIPAL CODE. (1ST READING) AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW FOR MINI STORAGE FACILITIES AT THE PROPERTY CURRENTLY ZONED B -2, LOCATED AT 1680 EAST ASH STREET CANTON ILLINOIS. (1ST READING) #3093 Doug Hensley explained that he currently owns a mini storage building near Canton Lake and has been considering an expansion of that business for many years. Doug has been working with Planning and Zoning Director John Kunski about the process of the expansion. Doug located property between Maurer and Stutz and the new Ashland Place apartments on Ash Street in Canton. Doug found that there was a need for storage facilities on the east end of Canton. Doug will be putting up pre- engineered buildings and it has a price increase that took effect March 1, 2015. Doug visited with the supplier about delaying the increase until he has the buildings purchased, but he would like to know that the Council will approve the proposed ordinance before he proceeds. Motion and second were made by Aldermen Jim Nelson / Putrich to suspend the rules for a second reading. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. Motion and second were made by Aldermen Justin Nelson /West to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. A RESOLUTION URGING THE GOVERNOR AND GENERAL ASSEMBLY TO PROTECT FULL FUNDING OF LOCAL GOVERNMENT DISTRIBUTIVE FUND REVENUES. #5004 The Governor is proposing a 50% reduction in the local government distributive fund revenues. This reduction would cost the City of Canton over $700,000.00 in revenues being received. Motion and second were made by Aldermen West / Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. A RESOLUTION TO PROVIDE FOR LONGEVITY PAY FOR POLICE CHIEF KENT MCDOWELL This will be discussed in executive session and will be brought back tonight in the reconvened meeting. A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE SEPARATION AND GENERAL RELEASE AGREEMENT WITH KENT MCDOWELL. This will be discussed in executive session and will be brought back tonight in the reconvened meeting. COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH UPDATE FROM MISSY TOWERY -SRPED Missy Towery reminded everyone that Governor Rauner will be in Canton tomorrow (March 4th) from 1:30 -2:30 at the Donaldson Center. The Governor will speak for 10 -15 minutes. He will mix and mingle with the crowd and then meet with the media. The Chamber of Commerce distributed the invitations to various organizations and businesses. The topics to be discussed include: * Empowering Illinois citizens to have more control in their community * Lower the cost of government through collective bargaining issues * True and competitive bidding * Employee empowerment zones * Free and local governments of unfunded mandates * Sky rocketing local property taxes This will also give us the opportunity to discuss the proposed cuts to municipalities with the local government distributive fund. The Small Business Entrepreneur Resource Expo will take place tomorrow in partnership with Spoon River College, the Chamber of Commerce and DCEO. There are currently 40 people signed up for the event. The Canton Main Street group is currently working on a signage project. The Main Street group has agreed to pay for a portion of the signs. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERWOMAN HALE PUBLIC SAFETY & TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN Alderman Jim Nelson explained that he recently received calls regarding the sidewalks at area businesses being covered by snow by their contracted plowing companies. It is recommended that the business owners discuss this with their snow plowing companies and remind them to keep the sidewalks open. STREETS AND GARBAGE ALDERMAN DAVE PICKEL, CHAIRMAN BID RESULTS FOR 2015 MFT GENERAL MAINTENANCE Three bids were submitted for the project. A bid was received from Laverdiere, Advanced Asphalt and R.A. Cullinan and Sons The engineers estimate was in the amount of $193,131.00. The low bidder was Advanced Asphalt Company in the amount of $179,304.40. This project includes work on 1st Avenue from Sycamore to the fire station. It also includes Avenue B- by the hospital. It is the recommendation of Engineer Plavec to award this project to Advanced Asphalt. Motion and second were made by Aldermen Pickel /Jim Nelson to award the bid to Advanced Asphalt in the amount of $179,304.40. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. NO PARKING SIGNS ALONG EAST ASH STREET NEAR INGERSOLL SCHOOL Alderman Pickel explained that he received a phone call from a handicapped resident on East Ash Street. The resident is in need of parking along the street in this area that is currently marked as no parking. The resident has family members that will come to care for him and needs to have parking available. Alderman Pickel suggested changing the no parking along this area to no parking during specific times. Alderman Pickel asked that this item be tabled until he has an opportunity to further discuss the issue with the resident. This will be placed on the next Council agenda. LAKE, BUILDINGS & GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN AUTHORIZATION TO ADVERTISE FOR BIDS FOR LEASE OF CITY FARM COMMONLY KNOWN AS THE KILROY OR ZINK FARM The City has a farm (Zink Farm) located on 20th Avenue. Some of the land is tillable. The City worked out a deal in the past where the farmer would take care of it. The last Council wanted to bid the work and get competitive bids. The WWTP purchased the mower and did a lot of the mowing at the east side plant. A three year contract ended in December 2014. There was not anything written in that contract to allow for an extension. Attorney Rabel explained that a contract could not be extended from one Mayor to another Mayor after the ending of a term. Motion and second were made by Aldermen Lovell /Justin Nelson to bid this lease for a two year contract. Amended Motion and second were made by Aldermen Justin Nelson /Lovell to have the contract end December 31, 2016. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. PUBLIC WORKS, WATER & SEWER ALDERMAN GERALD ELLIS, CHAIRMAN BID RESULTS FOR THE 150.000 GALLON CONE ROOF /SMALL ELEVATED TOWER The City received three bids on this project. Pittsburg Paint and Tower from Kentucky, Horizon Brothers Painting from Michigan and Seven Brothers Painting from Michigan. The apparent low bidder was Horizon Brothers Painting with a bid in the amount of $457,500.00. Dixon Engineering has provided a statement that Horizon Brothers Painting was the low bidder; however they do not feel they are a responsible bidder. They listed several projects that they have worked on in the past. They listed that they have had a problem in the past finishing projects in the time schedule allowed. They were also reported to not return in a timely fashion to finish the punch list items in the past. They were reported to have employees fighting on site. It was recommended to look at the next lowest bidder. The next lowest bidder was Seven Brothers Painting with a bid in the amount of $515,900.00. This company did receive good reviews. The current TIF /Bond fund has approximately 1.24 million dollars. Keith further explained when Dixon engineering did the original inspection, they were not able to complete the inspection because the tower is not safe. It is the recommendation of Engineer Plavec to complete the repairs from the TIF funds. Keith Plavec did look to see if grant funds were available, however they are not. Alderman Ellis explained that if the City does the streetscape and this project it will basically use all of the 1.24 million dollars in the TIF /Bond funds. The Streetscape project trimmed down from the original proposal. It started as a street light project and included planters, replacement of trees and ADA ramps. Discussion took place regarding the replacement of a water main that was found to be in need of replacement. The City would want to make sure funds were available for the replacement of the water main. Treasurer Kathy Luker said that the City currently has approximately $150,000.00 saved from the water increase for projects. The City projected $480,000.00 for next year, but would be short $300,000.00. The shortage was due to higher operating and maintenance expenses. When the City started this fiscal year, the fund was negative $155,000.00. City Engineer Keith Plavec said the City did good this first fiscal year. Next year's projection is $480,000.00 and the figures are currently projecting $180,000.00. Alderman Jim Nelson said the City needs to see where the other $300,000.00 went. It needs to be determined if it was in the operating and maintenance. Engineer Keith Plavec will bring additional information back regarding the cost of the water main that needs to be replaced. Keith said he thinks the City would have enough funds to be able to do the streetscape, the tower repairs and be able to do the water main repairs. He will bring the figures back to the next Council meeting. The bids will be valid for 60 days. This will be brought back to the next Council meeting for further discussion. COMMUNICATIONS FROM MAYOR JEFFREY FRITZ APPOINTMENT OF INTERIM POLICE CHIEF This will be discussed in the executive session meeting and will be brought back in tonight's reconvened meeting. BUDGET WORKSHOP The City will hold a budget workshop on March 17, 2015 from 5:OOpm- 6:15pm at the historic depot. The regular scheduled Council meeting will follow. If an additional workshop is needed for the budget it will be held on April 7, 2015 directly before the regular scheduled Council meeting. GOVERNOR RAUNER'S PROPOSED REDUCTION TO MUNICIPALITIES Treasurer Luker explained that Governor Rauner's proposed reduction to municipalities would eliminate the $99.00 per person income tax money the City receives. The proposal would change this amount to $49.50 per person. The total amount would be a $727,000.00 reduction for the City. The income tax only affects the general fund which is administrative, police, fire, streets, garbage and buildings and ground. This proposal would impact these six departments and would be devastating for the City. OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Justin Nelson /Jim Nelson to adjourn into executive session for personnel. 51LCS 12012 C1,C3 ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. RECONVENED MEETING After the close of the executive session the meeting reconvened back into session. Mayor Fritz called the meeting to order. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X LEGAL AND ORDINANCE COMMITTEE ALDERMAN CRAIG WEST, CHAIRMAN A RESOLUTION TO PROVIDE FOR LONGEVITY PAY FOR POLICE CHIEF KENT MCDOWELL #5005 Motion and second were made by Aldermen Jim Nelson /Dave Pickel to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. A RESOLUTION AUTHOIRZING THE MAYOR TO EXECUTE THE SEPARATION AND GENERAL RELEASE AGREEMENT WITH KENT MCDOWELL AS AMENDED. #5006 Motion and second were made by Aldermen Dave Picket /Tad Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. MAYOR COMMUNICATION APPOINTMENT OF INTERIM POLICE CHIEF Mayor Fritz placed the name of Deputy Chief Rick Nichols as Interim Police Chief Motion and second were made by Aldermen Jim Nelson /Dave Pickel to appoint Deputy Chief Rick Nichols as Interim Police Chief. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X the motion carried. ADJOURNMENT Motion and second were made by Aldermen Dave Pickel /Craig West to adjourn. The motion carrie"y voice vote a4 w�s unanimous. Diana Pavley -Rock, City Cl Jeffrey A. Fritz, Mayor