HomeMy WebLinkAboutResolution #5003 - snapshot audit agreement with spyglass groupRESOLUTION NO. 5003
A RESOLUTION APPROVING A SNAPSHOT AUDIT AGREEMENT WITH THE SPYGLASS GROUP, LLC AND THE
CITY OF CANTON AND DIRECTING THE MAYOR TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF
OF THE CITY OF CANTON, ILLINOIS
WHEREAS, the Finance Committee of the City of Canton has determined that it is necessary and
in the best interests of the City of Canton to enter into a snapshot audit agreement with The SpyGlass
Group, LLC as set forth in Exhibit "A" attached hereto and incorporated herein to analyze its primary
telecommunications service account to seek cost recovery, service elimination and cost reduction
recommendations for the City of Canton; and
WHEREAS, the City Council of the City of Canton has made a similar determination.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
CANTON, ILLINOIS, AS FOLLOWS:
1. That the Snapshot Audit Agreement attached hereto and incorporated herein as Exhibit "A" is
hereby approved by the Canton City Council.
2. That the Mayor of the City of Canton, Illinois, or his designee, is hereby authorized and directed
to execute said snapshot audit agreement on behalf of the City of Canton.
3. That this Resolution shall be in full force and effect immediately upon its passage by the City
Council of the City of Canton, Illinois and approval by the Mayor thereof.
PASSED by the City Council of the City of Canton, Illinois at a regular meeting this 3rd day of March, 2015
Upon a roll call vote as follows:
AYES: Aldermen Jim Nelson, Dave Pickel, Tad Putrich, Craig West, Angela Hale, Gerald Ellis,
John Lovell, Justin Nelson
NAYS: None
ABSENT: None APPROVED:
Jeffrey A. Fritz, Mayor
Diana Pavley -Rock, City Clerk
SpyGlass Snapshot Audit Agreement
This agreement, effective as of the later of the dates of signature below ("Effective Date "), is between City of Canton ( "Company,
and The SpyGlass Group, LLC, an Ohio limited liability company ( "Auditor").
1. Primary Audit Services. Company is engaging Auditor as an independent contractor to analyze its primary telecommunications
service accounts (local voice, long distance voice, data, Internet, and wireless) to seek cost recovery, service elimination and cost
reduction recommendations. Auditor will deliver the recommendations to Company, implement recommendations that Company
elects for Auditor to implement, and deliver a complete telecommunications inventory to Company.
While Auditor Is performing its analysis, Company will not make changes or perform internal cost reduction analysis with respect to
provider accounts which Company has included within the scope of Auditor's review.
2. Fees. Company will pay Auditor the applicable fee set forth below ONLY for Auditor recommendations implemented within twelve
(12) months of Auditor delivering the recommendation to Company-
* 50% of any "Cost Recovery", as defined below
12 times any "Service Elimination Savings% as defined below
12 times any "Cost Reduction Savings ", as defined below
"Cost Recovery' is any refund, credit or compensation received by Company relating to past services or charges.
"Service Elimination Savings` is any monthly cost reduction received by Company relating to cancellation of any service, including
monthly usage cost reduction (calculated as the average of the last 2 months of usage costs associated with the cancelled service)
"Cost Reduction Savings' is any monthly cost reduction received by Company relating to the modification, consolidation or
negotiation of any service, account or contract, including post discount usage rate improvement (calculated as the (a) decrease In
post discount per unit pricing realized by Company for any service, times (b) the average of Company's last two (2) months usage
levels measured in such units for the modified service),
3. Invoicing and Payment. Fees for Cost Recovery are due as a one -time payment within 10 days of verification that Company
has been issued the refund, credit or compensation resulting in such fees. Fees for Service Elimination Savings and Cost
Reduction Savings are due as a one -time payment within 10 days of verification that the cancellation or other activity resulting in the
Service Elimination Savings or Cost Reduction Savings has been completed. Auditor may Issue separate invoices as different fees
are earned.
4. Miscellaneous. This agreement is governed by the laws of the State of Illinois without regard to principles of conflicts of taw,
and may be executed by facsimile and simultaneously in multiple counterparts, Company agrees that Auditor does not warranty the
overall performance, Company satistacaon, or data accuracy of any telecommunications related carrier, provider, software
manufacturer or vendor at any time whatsoever during or after the term of this agreement. AUDITOR SHALL NOT BE LIABLE TO
THE COMPANY FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES, INCLUDING, WITHOUT
LIMITATION, LOST PROFITS OR BUSINESS INTERRUPTION, WHETHER SUCH LIABILITY IS ASSERTED ON THE BASIS OF
CONTRACT, TORT OR OTHERWISE, EVEN IF EITHER PARTY HAS BEEN WARNED OF THE POSSIBILITY OF ANY SUCH
LOSS OR DAMAGE IN ADVANCE. iN ADDITION, IN NO EVENT SHALL AUDITOR'S LIABILITY TO COMPANY EXCEED THE
FEES ACTUALLY PAID BY COMPANY TO AUDITOR.
iN WITNESS WHEREOF, the parties hereto have executed this agreement as of the Effective Date.
COMPANY
City of Canton
Signature: �; T�L aa`�
Print Name: VJ(" I v_t _t t Ke
AUDITOR
The SpyGlass Grou , LC
Signature:
Print Name: Edward M. DeAngelo
Date: FEB 2 5 2015