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Home My WebLink About02-03-2015 Council meeting minutesCity of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 1161520 02 -03 -2015 6:30pm A regular meeting of the Canton City Council was held on February 3, 2015 (6:30pm) in the Council Chambers, The Donald E. Edwards Way -50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, Attorney Nancy Rabel, Deputy City Clerk DeAnna Williams, Treasurer Kathy Luker, Police Chief Kent McDowell, Fire Chief Tom Shubert, Community Service Director Jason Strandberg, Comptroller Caty Campbell, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING. INVOCATION- Pastor Glen Nestlerode- First Christian Church ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X ADDITIONS OR CORRECTIONS TO THE AGENDA Mayor Fritz requested that item # 3 be removed from the finance agenda. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD JANUARY 20, 2015 Motion and second were made by Aldermen Pickel /West to approve the Council meeting minutes held January 20, 2015 ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMITTEE REPORTS: FINANCE ALDERMAN JUSTIN NELSON A RESOLUTION APPROVING AN AMENDMENT TO SARA'S FRIENDLY HARDWARE INC PROMISSORY NOTE. #4098 The request is to suspend the principal payments and make interest only payments for February, March, April and May. The regular payments will begin in June. Motion and second were made by Aldermen Justin Nelson /Ellis to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. A RESOLUTION APPROVING A LETTER OF UNDERSTANDING FOR SERVICES PROVIDED TO THE CITY OF CANTON BY SEMONIS INSURANCE GROUP D /B /A SBSI SEMONIS FOR CONSULTING SERVICES FOR THE CITY'S GROUP MEDICAL AND DENTAL INSURANCE CONTRACT RENEWALS. #4099 The City received an engagement letter from SBSI Semonis requesting that the City of Canton allow them to provide the services to the City for their group insurance contract negotiations for a fee of $3,000.00. This fee has remained the same for many years. Treasurer Kathy Luker explained that Semonis does not act as an agent or a broker to the City of Canton. Rick Semonis is a consultant for the City of Canton with our insurance renewals. Rick does not receive any type of commission or compensation from BCBS or any insurance company that the City would use. Motion and second were made by Aldermen Justin Nelson /Hale to approve the resolution and place it on file. Discussion: Alderman Jim Nelson asked who else Rick Semonis deals with besides Blue Cross Blue Shield when he goes out to get bids. Treasurer Kathy Luker explained that Rick Semonis works with approximately five other insurance companies during the renewal process to see who would offer the best rate. Alderman Jim Nelson further explained that the insurance committee could work with local insurance companies to do the bids. The insurance companies would not charge to do the bids. Alderman Putrich said the email received from Rick Semonis states that he does not market our account to other carriers. Alderman Putrich would like to see bids sent with several other companies. Alderman Ellis said that Rick Semonis has historically done a good job with negotiations that saved the City a substantial amount of money. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST DISCUSS, CONSIDER AND VOTE ON GARBAGE HAULERS LICENSE FOR JOHN LEMON WITH THE BUSINESS ADDRESS OF: 2 ENTERPRISE ZONE, CANTON ILLINOIS FOR USE WITH A 1993 FORD F3501 TON. Alderman Craig West explained that John Lemon had some previous issues with his garbage hauling permit. Last year John Lemon did not pick up his license after it was approved by the Council. John had an issue with his property as well. Attorney Chris Walters represents John Lemon. Attorney Walters said that John did have some issues with the City over the last 12 months. One issue involved a mower on his property that did not work along with household items on his lawn. He was ticketed with a nuisance violation from the City. John pled guilty to the nuisance violation but the court dismissed his citation for the other issue where a neighbor complained about a garbage hauler on his property. It was not his garbage hauler, but his personal truck. The garage inside of the truck was his personal garbage. Attorney Walters said he would like to see a permit issued. Attorney Walters said the vehicle that he uses for garbage hauling will be parked at the Enterprise Zone address and not his house. Alderman Putrich explained that John Lemon must follow the rules or the permit will be revoked. Attorney Rabel said that she dropped the charges, they were not dismissed by the courts. Officer Wilson went to John Lemon's property multiple times to clean up the property. The police department has given many opportunities to clean up the property. There is a zero tolerance policy by the City and the property must be kept clean without garbage left in the vehicle at his home. Motion and second were made by Aldermen Pickel /West to approve the permit. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH UPDATE FROM MISSY TOWERY- SPOON RIVER PARTNERSHIP FOR ECONOMIC DEVELOPMENT. Missy Towery explained that the IDEC tables are now available on the Canton Illinois.org website. The tables are for the City of Canton as well as Fulton County. The Illinois development economic council sets these standards that they have for site selectors. There are 21 different tables for the site selection standards. It is important to have these available on the website so we can be competitive with other cities. Developers could go directly to the specific table to gather the information that they are seeking. A newsletter (Inside the Partnership) was released. This newsletter will be provided on a monthly basis. A site visit is planned for next Monday with a company that has expressed interest in the IH site for development. In partnership with the Spoon River College, Chamber and the DCEO is sponsoring an expo that will be held on March 4, 2015 from 9:00- 11:00am. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERWOMAN HALE PUBLIC SAFETY & TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN STREETS AND GARBAGE ALDERMAN DAVE PICKEL, CHAIRMAN IDOT RESOLUTION FOR IMPROVEMENTS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (CLOSEOUT PAPERWORK FOR ASH STREET PHASES IV & V PRE - ENGINEERING) #5000 After an audit it was discovered that a resolution was not previously passed for this project. The state did the paperwork to start the process. The City previously paid them; however they just need a resolution on the item. Motion and second were made by Aldermen Pickel /Jim Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. IDOT REQUEST FOR EXPENDITURE/AUTHORIATION FOR MOTOR FUEL TAX FUNDS (CLOSEOUT PAPERWORK FOR ASH STREET PHASES IV & V PRE - ENGINEERING Motion and second were made by Aldermen Pickel / Putrich to approve the IDOT paperwork for expenditure. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. IDOT FINAL REPORT FOR IMPROVEMENT CONSTRUCTED UNDER THE ILLINOIS HIGHWAY CODE (CLOSEOUT PAPERWORK FOR ASH STREET PHASES IV & V PRE - ENGINEERING) Motion and second were made by Aldermen Pickel /Justin Nelson to approve the IDOT paperwork for expenditure. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. LAKE, BUILDINGS & GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER & SEWER ALDERMAN GERALD ELLIS, CHAIRMAN WWTP MISCELLANEOUS IMPROVEMENTS APPLICATION FOR PAYMENT NO 4 FROM LEANDER CONSTRUCTION INC IN THE AMOUNT OF $36,233.43 Motion and second were made by Aldermen Ellis /Lovell to approve the application in the amount of $36,233.43 from Leander Construction. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. DISCUSS. CONSIDER AND VOTE ON A UTILITY BILLING POLICY FOR THE CITY OF CANTON A draft copy of the utility billing policy was brought forward for review. Some of the changes in the policy will require changes in current ordinances. Any questions or comments should be addressed prior to the next Council meeting. This item will be on the next council agenda for further discussion. COMMUNICATIONS FROM MAYOR JEFFREY FRITZ Mayor Fritz complimented the city staff for their work on the streets during the recent snow storm. OLD BUSINESS AN ORDINANCE DECLARING SURPLUS REVENUE IN THE CANTON 2 RT 9 /CHESTNUT STREET TIF DISTRICT SPECIAL TAX ALLOCATION FUND AND AUTHORIZING PAYMENT OF THAT SURPLUS REVENUE TO THE FULTON COUNTY TREASURER FOR DISTRUBITION TO THE AFFECTED TAXING DISTRICTS ON A PRO RATA BASIS FOR THE TAX YEAR 2013 PAYABLE IN 2014. (2ND READING) #3091 Motion and second were made by Aldermen Justin Nelson /Hale to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich Abstain Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Justin Nelson /Pickel to adjourn into executive session for the purpose of: personnel and business matters. Pending Litigation 5 ILCS 120/2 C1 and C5 ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. Diana Pavley -Rock, City Clerk Jeffrey A. Fritz, Mayor