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Home My WebLink About01-20-2015 Council meeting minutesCity of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton 11 61520 January 20, 2015 6:30pm A regular meeting of the Canton City Council was held on January 20, 2015 (6:30pm) in the Council Chambers, The Donald E. Edwards Way -50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, Attorney Nancy Rabel, City Clerk Diana Pavley -Rock, Treasurer Kathy Luker, Police Chief Kent McDowell, Fire Chief Tom Shubert, Community Service Director Jason Strandberg, Comptroller Caty Campbell, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING. INVOCATION- Pastor Nina Nestlerode from the First Christian Church ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman Justin Nelson asked that the Treasurer's report and bill list be added to the consent agenda. Item number 5 will be removed from the finance committee agenda. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD JANUARY 6, 2015 POLICE REPORT FIRE REPORT TREASURER'S REPORT Treasurer Luker reported the general fund MTD loss is in the amount of $19,030.00. The YTD loss in the general fund is in the amount of $187,229.00. The water and sewer fund reflects a MTD loss in the amount of $82,223.00. The YTD loss in the water and sewer fund is $504,579.00 BILL LIST Treasurer Luker reported the total amount of the bill list for the month is $1,096,663.35. The City paid the bonds, and IEPA loans during the month of December. Motion and second were made by Aldermen Jim Nelson /West to approve the consent agenda and place it on record. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X ne motion carnea. COMMITTEE REPORTS: FINANCE ALDERMAN JUSTIN NELSON DISCUSS, CONSIDER AND VOTE ON: AN ORDINANCE DECLARING SURPLUS REVENUE IN THE CANTON 2 RT 9 /CHESTNUT STREET TIF DISTRICT SPECIAL TAX ALLOCATION FUND AND AUTHORIZING PAYMENT OF THAT SURPLUS REVENUE TO THE FULTON COUNTY TREASURER FOR DISTRUBTION TO AFFECTED TAXING DISTRICTS ON A PRO RATA BASIS FOR THE TAX YEAR 2013 PAYABLE IN 2014 (1ST READING) SARA CARTER'S (TRUE VALUE HARDWARE) REQUEST TO MODIFY REVOLVING LOAN PAYMENT The revolving loan committee met today to discuss the request by Sara Carter's True Value Hardware. The request is to have the month of February, March, April and May be interest only payments due. The winter months are very hard on their business and the proposed plan of making interest only payments would be helpful to the business. The February and March payment would be due March 7th to cover a 30 day promissory note. The amortization date would change from May 2018 to September 2018 with the request. It was the recommendation of the revolving loan committee to approve the request. Motion and second were made by Aldermen Ellis /Pickel to approve the request and modify the loan as approved by the committee. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X I nc rnuuvn carneu. LEGAL AND ORDINANCE ALDERMAN CRAIG WEST APPROVAL OF COUNCIL MEETING DATES FOR 2015 The proposed schedule will have the City Council meet on the first and third Tuesday of each month for the year 2015. Motion and second were made by Alderman West / Putrich to approve the Council meeting dates for 2015. Discussion: Alderman Justin Nelson asked if the City should schedule extra meetings around the budget time. Mayor Fritz said that the committee chair can schedule the meetings closer to the date if they are needed. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X FIC F"Utlon carrleu. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE APPROVING A RE- ZONING OF 33 WEST WALNUT FOR GRAHAM HOSPITAL EXPANSION FROM R -4 TO B -3 UST Reading) #3090 Attorney Bruce Beal and Bob Ackerman distributed photos of the proposed 28,000 square ft. expansion for Graham Hospital. The proposed building will be on West Walnut Street next to the clinic. The new building will look like the current clinic building. It will have some additional clinic and outpatient space along with additional physical therapy space. The request is to re- zone this area as B -3- which is the same class as the existing clinic. It was the recommendation of the planning and zoning committee to approve the request. Motion and second were made by Alderman Jim Nelson /Putrich to suspend the rules. Discussion: Attorney Rabel asked Attorney Beal if the two aldermen that are employed by Graham Medical Group be exempt from voting. The two aldermen does not have any monitory value and would not be considered exempt from voting. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X I ne motion carried. Motion and second were made by Aldermen Pickel / Putrich to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMUNITY AND INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERWOMAN HALE PUBLIC SAFETY & TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN STREETS AND GARBAGE ALDERMAN DAVE PICKEL, CHAIRMAN APPROVAL OF THE PURCHASE OF A SNOW DOGG SNOW BOX IN THE AMOUNT OF $3,300.00 FROM KOENIG BODY. Motion and second were made by Aldermen Pickel /Jim Nelson to approve the purchase of the Snow Dogg snow box in the amount of $3,300.00 from Koenig body. This will be paid from the street department operating supply. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. CONSTRUCTION BID RESULTS FOR ADA CURB RAMP IMPROVEMENTS The project is for ADA curb ramp improvements along First Avenue and Avenue B by Graham Hospital. Laverdiere Construction is the low bidder and is just under the engineer's estimate. It is the recommendation to award this project to Laverdiere Construction. The project is to start sometime in April and work must be completed by July 1, 2015. The low bid amount was $227,172.75. The engineers estimate was $231,797.25. This would be paid from the MFT funds. Motion and second were made by Pickel /Justin Nelson to approve construction bid results for ADA curb ramp improvements in the amount of $227.172.75 from Laverdiere Construction. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X i ne motion carried. RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE FOR ADA CURB RAMP IMPROVEMENTS. #4097 The proposed improvements shall consist of construction of the ADA curb ramp improvements on 1st Avenue and Martin Avenue /Avenue B. There is appropriated the amount of $315,000.00 for the improvements. Motion and second were made by Pickel /West to approve resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson TL_ v X I I n1VillulI bO1IICU. REQUEST FOR EXPENDITURE /AUTHORIZATION OF MOTOR FUEL TAX FUNDS FOR ADA CURB RAMP IMPROVEMENTS. Motion and second were made by Aldermen Pickel /Justin Nelson to approve request for expenditure /authorization of motor fuel tax funds. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X I nc I wuvn bill I ICU. PRELIMINARY /CONSTRUCTION ENGINEERING SERVICES AGREEMENT FOR MFT FUNDS FOR ADA CURB RAMP IMPROVEMENTS. Motion and second were made by Pickel /Lovell to approve the preliminary construction engineering services agreement for MFT funds for ADA curb ramp improvements. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson TL � .Y X I nn rnotion carried. LAKE, BUILDINGS & GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER & SEWER ALDERMAN GERALD ELLIS, CHAIRMAN COMMUNICATIONS FROM MAYOR JEFFREY FRITZ OLD BUSINESS NEW BUSINESS ADJOURNMENT Motion and second were made by Aldermen Justin Nelson /West to adjourn into executive session for the purpose of: Personnel and Business Matters. 51LCS 120/2 (C) subsection 1,5,6 ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Nelson X Alderman John Lovell X Alderwoman Angela Hale X Alderman Craig West X Alderman Tad Putrich X Alderman Dave Picket X Alderman Jim Nelson TL_ Y X .. — r.wtwn V.01I ICU. Diana Pavley -Rock, City Clerk Jeffrey A. Fritz, Mayor