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HomeMy WebLinkAbout10-07-2014 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 10-07-2014 6:30pm A regular meeting of the Canton City Council was heid on October 7, 2014 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Treasurer Kathy Luker, Police Chief Kent McDowell, Fire Chief Tom Shubert, Community Service Director Jason Strandberg, City Engineer Keith Plavec, Economic Development Director Missy Towery, Comptroller Caty Campbell MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING. INVOCATION- Phil Fleming- Canton Area Ministerial Alliance PUBLIC PARTICIPATION- ADDITIONS OR CORRECTIONS TO THE AGENDA ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Neison Aiderman John Loveli X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. ADDITIONS OR CORRECTIONS TO THE AGENDA Motion and second were made by Aldermen Putrich/Pickel to amend the agenda to move the Community and Industrial Development Committee Report to the beginning of the meeting. The motion carried by voice vote and was unanimous. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH PRESENTATION OF ASSESSING DOWNTOWN CANTON FINAL REPORT BY THE UNIVERSITY OF ILLINOIS GRADUATE STUDENT MANISH SINGH Economic Development Director Missy Tower introduced University of Illinois graduate student Manish Singh. Manish presented the final report for the University of Illinois studio workshop course on the department of urban and regional planning on assessing downtown Canton. The projects intention was to engage the planning students with the community so they would have practical application in the planning processes. Canton Main Street was selected as a pilot program for them through the Illinois Main Street program. This project was nominated for an American planning association award. Manish was the leader with the students working on this particular project. Manish presented the group with a power point presentation of the assessment. CONSENT AGENDA APPROVAL OF THE COUNCIL MEETING MINUTES HELD SEPTEMBER 16 2014 AND THE ADDITION OF THE RECONVENED COUNCIL MEETING HELD SEPTEMBER 2 2014. Attorney Rabel asked that a correction be made to the minutes in the citation to adjourn the regular meeting and go into executive session. Motion and second were made by Aldermen West/Putrich to approve the consent agenda with the amended meeting minutes. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell x Alderwoman Angela X Hale Alderman Craig West x Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMITTEE REPORTS: PUBLIC SAFETY&TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN STREETS AND GARBAGE ALDERMAN DAVE PICKEL, CHAIRMAN DISCUSS 4TH AVENUE/BIRCH STREET TRAFFIC SAFETY CONCERNS Alderman Pickel said recently there was an accident at the intersection of 4th Avenue and Birch. Mrs. Utech addressed the Council and explained that this is the fifth time that their house was hit by a vehicle and something needs to be done. They previously asked the police department for a guard rail, but was told it would be against the law. Community Service Director Jason Strandberg explained that rumble strips were previously installed on 4th Avenue. Jason discussed the possibility of a guard rail with the police department and the insurance company. It was determined that it would not be illegal to put a guard rail at the end of 4th Avenue to protect their home. The City will put up a protective guard rail to protect the house. Additional signs will be installed on 4th Avenue Further discussion took place regarding the long stretch of roadway on 4th Avenue and the ball fie�ds along the roadway. Alderman Pickel asked if speed bumps could be installed to slow the traffic down from Linden Street to Birch Street. The last car that hit the house at the end of 4`n Avenue was traveling 60 miles per hour. Alderman Ellis suggested having stop signs placed at the intersections along 4th avenue and the side streets. City Engineer Keith Plavec said he does not think there is enough traffic along 4th avenue to have stop signs and was not sure that speed bumps would be beneficial. Chief McDowell said that in the most recent accident the driver was intoxicated and stop signs or speed bumps would not help with an intoxicated driver. The City has placed the speed trailer along 4th Avenue for a traffic study and it was determined that excessive speeding is not common along 4th Avenue. Alderman Putrich said he believes putting the guard rail at the end of 4t"Avenue is a good start in protecting the house and the residents. BULK GARBAGE PICKUP INFORMATION The City Council previously approved a fee of$10.00 per item for bulk items to be picked up by city crews. Bwlk items consist of couches, chairs, mattress, box springs, tables and other furniture. It was determined that issuing work orders would be the best approach. Work orders would be issued by residents calling or stopping by the public works department and paying a fee to remove their items. The public works secretary will keep a spreadsheet documenting bulk item work orders and fees paid similar to what is used for solid waste collection garbage carts. Notification of this service will be placed in the water bills, newspaper and radio. Tickets will be issued for any items left on the terrace after a 48 hour period. A 3.0% fee would be added if a citizen needs to use a credit card to pay for the pickup. The City will not pickup washers, dryers, electronics, refrigerators, tires or hazardous waste. Alderman Justin Nelson asked if the charges could just be added to the water bill rather than having people come to the city building to pay for the bulk item pickup charges. Comptroller Caty Campbell explained that if the charges are placed on the water bill it would be over a month before the City would get the money. Using a system where people pay for the service at the time it is requested allows the City to receive the money immediately. LAKE, BUILDINGS &GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN BID RESULTS FOR THE WTP LIME SLAKER IMPROVEMENTS This project is to furnish and install the lime slaker unit, lime conveyor system, gravity diverter valve, two way adjustable flow splitter and construct an elevated walkway around the lime slaker unit. This project will provide a backup to the current lime slaker unit. The City received the following bids for the project: * Leander Construction Total bid $277,000.00 * Laverdiere Construction Total bid $294,400.00 * Kemper Construction Total bid $399,000.00 Kemper Construction did not provide a prevailing wage certification with the bid, therefore the bid is void. The engineers estimate was $300,000.00. It is the recommendation of Engineer Keith Plavec to award the project to Leander Construction and pay from the bond funds. Motion and second were made by Aldermen Ellis/Justin Nelson to approve the bid from Leander Construction ROLL CALL Ves No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. APPLICATION FOR PAYMENT NO 9 AND FINAL FOR WWTP EAST PLANT PUMP IMPROVEMENTS FROM LEANDER CONSTRUCTION INC IN THE AMOUNT OF $18,239 46 Motion and second were made by Ellis/Lovell to approve the application for payment No 9 and final for the WWTP east plant pump improvements from Leander Construction Inc in the amount of$18,239.46 from the bonds funds. ROLL CALL Yes No Absent Alderman Jerry Ellis X Aiderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. FINANCE ALDERMAN JUSTIN NELSON VALUATION OF THE BNSF RAILWAY CORRIDOR FROM CITY OF FARMINGTON TO VILLAGE OF DUNFERMLINE. Engineer Keith Plavec explained that the City has talked about the BNSF railway as a rail to trail project for several years. It was a very long and complicated process, but BNSF determined that they wanted to abandon the track. A committee was formed (City of Farmington, Canton Park District, Fulton County, St. David, Dunfermline and the City of Canton) Discussion took place with IDNR about getting a value for the railway. Jon Johnson with the Canton Park District sent an email out to the committee that explained the fee estimate to complete the appraisal would be $20,000.00. The fee estimate would just pay for the appraisal to see what the area is worth. Keith further explained that he would be in favor of the City supporting the railway because it would allow the City to fix some of the railroad crossings that need to be fixed. The Canton Park district indicated that they would commit to $5,000.00 and they are looking at the other partners to see how much money they could contribute to the project. Alderman Ellis said he would not want to use TIF funds, but would rather see it come from the general funds. Alderman Ellis said he would support the project and thinks it would be well used within the community. Alderman Putrich asked if anyone has done a breakdown to see what dollar amount each different group would be responsible for. Engineer Keith Plavec said he would see if there would be grant funds available if the trail was used for snowmobiles Keith Plavec said he would bring back additional information on how it can benefit Canton, who would be responsible to maintain the trail etc, what the actual cost would be for the project and if grant funds would be available before moving forward. PURCHASE OF 2 NEW POLICE VEHICLES Chief McDowell explained that the Illinois State bid for a Ford all wheel drive 2015 Explorer is at the price of $26,985.00. (x2=$53,970.00) Chief McDowell anticipated at least a $3,500.00 trade-in, however they are offering $1,000.00 for a 2007 Crown Victoria w 99,600 miles and $2,800.00 got s 2009 Crown Victoria with 85,000 miles. This totals $3800.00 for the two trade- in amounts. Chief McDowell anticipated $26,000.00 per vehicle on the state bid. The estimate was $985.00 under the actual cost per vehicle which was a $1970.00 deficit for the actual budgeted amount not including the anticipated trade in of the old cars. Joe Carruthers at the WWTP needs a better car and wants to buy the deputy chief's car (2007 Dodge charger) from the police department for$5,000.00. The cost of the explorer will then be at$48,970.00 which is $470.00 over the budgeted $48,500.00. The department would keep the 2013 Taurus for the deputy chief. The 2009 Crown Victoria would stay with the SRO for another year and the department could use the 2007 Crown Victoria for traveling to court and out of town training sessions. The 2000 Crown Victoria being used by the WWTP has over 176,000 miles on it as well as multiple mechanical and cosmetic issues. The Kelley Blue Book considers this to be a car in fair shape and has a trade-in value of approximately$367.00. Chief McDowell would like to junk this car and whatever monies recouped be placed into the wwtp vehicle budget to be used as needed. OPTION 1 Ford Explorer Price-State Bid total $26,985.00 x2 $53,970.00 Trade in of 2009 Crown Victoria $2800.00 Trade in of 2007 Crown Victoria $1000.00 TOTAL $50,170.00 TOTAL BUDGETED $48,500.00 AMOUNT SHORT $-1670.00 *with this option the City would need to buy two new light bars for the explorer @ approximately$1,000.00 a light bar =$2,000.00. Currently there is only $1,000.00 budgeted for a light bar. OPTION 2 Ford Explorer price-State Bid total $26,985.00x2 $53,970.00 Sale of 2006 Charger to the WWTP $5,000.00 Trade in of 2007 Crown Victoria $1,000.00 TOTAL $47,970.00 TOTAL BUDGETED $48,500.00 AMOUNT UNDER BUDGET $530.00 *with this option and option 3 would require only 1 light bar for the explorers as we could use the lights from the 2007 charger. OPTION 3 Ford Explorer Price-State Bid Total $26,985.00x2 $53,970.00 Sale of 2006 charger to WWTP $5,000.00 Keep the 2007 Crown Victoria to use for a year then send to auction $00.00 TOTAL $48,970.00 TOTAL BUDGETED $48,500.00 AMOUNT SHORT $470.00 Motion and second were made by Aldermen Ellis/Hale to approve option 3 and take the $470.00 from the forfeiture fund. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried LEGAL&ORDiNANCE ALDERMAN CRAIG WEST DISCUSS. CONSIDER AND VOTE ON AN ORDINANE DECLARING SURPLUS REVENUE IN THE CANTON 1 DOWNTOWN 5TH AVENUE TIF DISTRICT SPECiAI TAX ALLOCATION FUND AND AUTHORIZING PAYMENT OF THAT SURPLUS REVENUE TO THE FULTON COUNTY TREASURER FOR DISTRIBUTION TO THE AFFECTED TAXING DISTRICTS ON A PRO RATA BASIS FOR THE TAX YEAR 2013 PAYABLE 2014. (15T READING) This item will be brought back to the next Council meeting for the 2nd reading. DISCUSS. CONSIDER AND VOTE ON A RESOLUTION AND WATER PRE-ANNEXATION AGREEMENT WITH JOSEPH AND CHERYL ABRAHAM #4085 Motion and second were made by Aldermen West/Putrich to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. DISCUSS. CONSIDER AND VOTE ON AN ORDINANCE AUTHORIZING AN ADDENDUM TO THE MUTUAL AID BOX ALARM SYSTEM AGREEMENT (1ST READING) #3079 Chief Shubert explained that this ordinance will allow the Mayor and the City Clerk to sign a Mabas contract addendum. This complies with FEMA reimbursement rules so in the event of a disaster we could receive reimbursement money from FEMA. Motion and second were made by Aldermen Justin Nelson/Pickel to suspend the rules for the second reading of the ordinance. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin x Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West x Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. Motion and second were made by Aldermen Justin Nelson/West to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel x Alderman Jim Nelson X The motion carried DISCUSS. CONSIDER AND VOTE ON A RESOLUTION APPROVING THE SALE OF 61 EAST SIDE SQUARE #4086 Motion and second were made by Aldermen Pickel/Hale to approve the sale of 61 East Side Square. ROLL CALL Ves No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Aiderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson x The motion carried. DISCUSS, CONSIDER AND VOTE ON AN ORDINANCE DIRECTING THE SALE OF MUNICIPALLY OWNED PROPERTY LOCATED AT 629 VAN WINKLE DRIVE CANTON ILLINOIS. (1ST READING) This item will be discussed in executive session and may come back to open session for additional information. DtSCUSS, CONSIDER AND VOTE ON AN ORDINANCE DIRECTING THE SALE OF MUNICIPALLY OWNED PROPERTY LOCATED AT 306 NORTH 14TH AVENUE, CANTON ILLINOIS. (1ST READING) This item will be discussed in executive session and may come back to open session for additional information. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERWOMAN HALE COMMUNICATIONS FROM MAYOR JEFFREY FRITZ RECOGNITION OF INGERSOLL GIRLS STATE SOFTBALL TOURNAMENT Mayor Fritz recognized the 7th and 8th grade Ingersoll softball team for going to the state finals and received 4th place. LEAF PROGRAM The City is preparing to begin the leaf program and will begin picking up leaves in the next few weeks. People are reminded not to put leaves into the streets because they plug the sewers. TOTES AVAILABLE FOR PURCHASE Totes are still available for purchase. If anyone is interested they can contact the public works department at the City Hall. PUBLIC HEARING ON APPLICATION FOR A NEW ENTERPRISE ZONE ON OCTOBER 20 2014 AT 6:OOPM AT THE HISTORIC DEPOT. This public hearing will be held in the historic depot. OLD BUSINESS NEW BUSINE55 ADJOURNMENT Motion and second were made by Aldermen Justin Nelson/Pickel to adjourn into executive session for the purpose of litigation and business matters. SILC5120/2 C6, C11 ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Alderwoman Angela X Hale Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson x The motion carried. Diana Pavley-Rock, City Clerk Jeffrey A. Fritz, Mayor 1� � City of Canton Council Meeting The Donald Edwards Way(Historic Depot) Canton II 61520 10-07-2014 Reconvened Council Meeting The regular scheduled Council meeting held on October 7, 2014 returned to open session after the close of the executive session meeting in the Council Chambers, The Donald E. Edwards Way-50 North 4t"Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Community Service Director lason Strandberg, City Engineer Keith Plavec ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John X Lovell Alderwoman X Angela Hale Alderman Craig X West Alderman Tad X Putrich Alderman Dave X Pickel Alderman 1im X Nelson The motion carried. � , LEGAL AND ORDINANCE COMMITTEE Alderman Craig West-Chairman DISCUSS CONSIDER AND VOTE ON THE SALE OF MUNICIPALLY OWNED PROPERTY LOCATED AT 629 VAN WINKLE DRIVE IN CANTON ILLINOIS. Motion and second were made by Aldermen West/Putrich to place the property at 629 Van Winkle for sale with a requirement that demotition is required within 90 days after closing. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman lustin X Nelson Alderman John X Lovell Alderwoman X Angela Hale Alderman Craig X West Alderman Tad X Putrich Alderman Dave X Pickel Alderman Jim X Nelson The motion carried. ADJOURNMENT Motion and second were made by Aldermen Pickel/Putrich to adjourn. The motion carried by voice vote and was unanimous. Diana Pavley-Rock, City Clerk Jeffrey A Fritz, Mayor