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Home My WebLink AboutResolution #4082 , . . �,,�5�`u �-�o�r �/��' �--� Various Routes Section: D-4 Misc Signal Work 2015 City Section: 14-00106-88-TL Various Counties Replace LED modules and back-up batteries on various routes in D-4 Job No. C-94-089-14 Contract No. 68690 Catalog No.: 035126-OOD Agreement No.: JN-415-003 AGREEMENT This Agreement, entered into this��day of � , A.D., 2014, by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION hereinafter called the STATE, and the CITY OF CANTON, of the State of Illinois, hereinafter called the CITY. WITNESSETH WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to the motoring public is desirous of modernizing traffic signals as shown in "Attachment 1" attached hereto and made a part hereof, by installing LED modules and pedestrian heads with countdown timers, and by performing all other work necessary to complete the improvements in accordance with the approved plans and specifications; and WHEREAS, the CITY is desirous of said improvements in that same will be of immediate benefit to the motoring and pedestrian public and permanent in nature; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to make the surveys, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction, and cause the improvement to be built in accordance with plans, specifications and contract. 2. The STATE agrees to pay all Construction and engineering costs subject to reimbursement by the CITY as hereinafter stipulated. 3. It is mutually agreed by and between the parties hereto that the estimated cost proration for this improvement is as follows: STATE CITY TOTAL TYPE OF WORK COST(%l COST(%1 COST LED Retrofits @ IL 78 and Ash,Vine, 14,400 (90) 1,600 (10) 16,000 Sycamore Terrace Prelim. Engineering (5%) 720 (90) 80 (10) 800 Const. Engineering (10%) 1,440 (90) 160 (10) 1,600 LED Retrofits @ IL 78 and Lincoln 1,866 (93.3) 134 (6.7) 2,000 Prelim. Engineering (5%) 93 (93.3 7 (6.7) 100 Const. Engineering (10%) 187 (93.3) 13 (6.7) 200 Remaining Construction 300,000 (100) 0 300,000 Prelim. Engineering (5%) 15,000 (100) 0 15,000 Const. Engineering (10%) 30,000 (100) 0 30,000 $363,706 $1,994 $365,700 Participation and reimbursement shall be predicated on the percentages shown above for the specified work. Cost shall be determined by multiplying the final quantities times contract unit prices plus 15% for construction and preliminary engineering. Participation toward the traffic signal items shown above shall not exceed 125% of their estimated construction and engineering cost. 4. The CITY has passed a resolution appropriating within its 2014 budget sufficient funds to pay its share of the cost of this improvement, a copy of which is attached hereto as "Exhibit A" and made a part of hereof. The CITY further agrees that upon award of the contract for this improvement, the CITY will pay to the DEPARTMENT OF TRANSPORTATION of the STATE OF ILLINOIS in a lump sum from any funds allotted to the CITY, an amount equal to 80% of its obligation incurred under this Agreement, and will pay to the said DEPARTMENT the remainder of the obligation (including any non-participating costs on FA Projects) in a lump sum, upon completion of the project based upon final costs. 5. The CITY agrees to provide prior to the STATE's advertising for the work to be performed hereunder approval of the plans specifications, by resolution or letter. 6. The CITY shall exercise its franchise right to cause private utilities to be relocated, if required, at no expense to the STATE. 7. The CITY agrees to cause its utilities installed on right of way after said right of way was acquired by the STATE or installed within the limits of a roadway after the said roadway's jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at no expense to the STATE. 2 8. Upon final inspection of the improvement, the STATE and CITY will continue their respective maintenance and electrical energy responsibilities for the traffic signals at the intersection of IL Route 78 (Main Street) and Ash, Vine, Sycamore Terrace, and Lincoln, in accordance with the existing master agreement executed on July 1, 2011 or in accordance with any such Master Agreement that may be executed in the future. 9. The parties hereby mutually agree that the obligations of the parties will cease immediately without penalty being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract. 10. This Agreement and the covenants contained herein shall be null and void in the event the contract covering the construction work contemplated herein is not awarded within three years subsequent to execution of the Agreement. 11. The CITY certifies that its correct Federal Taxpayer ldentification Number is 37-6000876 and the CITY is doing business as a municipality whose mailing address is 2 North Main Street, Canton, Illinois 61520. This Agreement shall be binding upon and to the benefit of the parties hereto, their successors and assigns. STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION CITY OF CANTON By: �,._.� c_ ✓--5.;�,..a� By: ��i:.��J Kensil A. Garnett e rey ' , ayor Region Three Engineer Acting Deputy Director of Highways Date: D9z9 t 4 Date: �9 �� , � .'� � Attest: � 1 � -- Dian I y, ty rk (SEAL) fZ�"�:f111'Tl p�s:�mg r1\winword\progdev\agreements\jointyn415003.docx 3 Various Routes State Section: D-4 Signal Work 2015 City Section: 14-00106-88-TL Various Counties Replace LED modules and back-up batteries on various routes in D-4 Agreement No. JN-415-003 Contract No. 68690 Catalog No. 035126-OOD I approve the portions of the final plans for the above-captioned project that pertain to the maintenance obligations of the city of Canton. .�t�s/�� 3 Je rey Fr' , ayor a 9%�/�� Date R�"�:CT1CTlp�s:�mgr1\winword\progdev\agreements\plan approval\jn415003.docx IN�ois Departme�t O� TI'3115��On Agreement Funding Method Payment Route: Various Agreement No.: JN-415-003 Section: D-4 Misc Signal Work 2015 Catalog No.: 035126-OOD Counties: Various Resolution No.: EXHIBIT"A" FUNDING RESOLUTION WHEREAS, the CITY OF CANTON (CITY) has entered into an AGREEMENT with the State of Illinois for the installation of battery backup systems at various intersections, and WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the CITY to appropriate sufficient funds to pay its share of the cost of said improvement. NOW, THEREFORE, BE IT RESOLVED, that there is hereby appropriated the sum of one thousand nine hundred ninety- four pollars ($1,994), or so much thereof as may be necessary, from any money now or hereafter allotted to the CITY to pay its share of the cost of this improvement as provided in the AGREEMENT; and BE IT FURTHER RESOLVED, that upon award of the contract for this improvement, the CITY will pay to the DEPARTMENT OF TRANSPORTATION of the STATE OF ILLINOIS in a lump sum from any funds allotted to the CITY, an amount equal to 80% of its obligation incurred under this AGREEMENT, and will pay to the said DEPARTMENT the remainder of the obligation in a lump sum, upon completion of the projected based on final costs. BE IT FURTHER RESOLVED that the CITY agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient to cover said cost. STATE OF ILLINOIS ) ) ss COUNTY OF FULTON) � , I, � G.(.� _ � �__, City Clerk in and for the CITY OF CANTON, State of Illinois, hereby certi he foregoing to be a true, perfect, and complete copy of the resolution adopted by the CITY at its meeting On �.p�.w.r�} l�Q , 2014. ..� IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this �(p day of � � ''....., D., 2014. � ✓ l' Cle (SEAL) RH:mmp�s:�rngrl\winword\progdev\agreements\exhibits\jn415003_funding method payment_various_city of canton.docx � . • � • � � � ' 1 ' 1 1 1 � ' � � � � � 1 ' 1 1 � � � : � 1. � . � �- '� ��'� - � 7~�•� � �� rt� .�,�, ��'�`� -� � ti�c� � �<<,.��,� 1��r�� s�� _ F., �. �� .��. .:3 f� G F3 _ao�� a� , ��>;�. ' ��Ia� " - ► ¢.w.Y ��.��l�!'�:�.� �b . , , � ' ��', ��'�r't- -_ ►, � ��i�7°s'��. ��•� '' m - �,■��1 ��*�/��--�'-► ��'�"��d -91�,��7 E�w�� l! �1,�}-� �. _ m_ ��,� � 1� . 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