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Home My WebLink About07-15-2014 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 07-15-2014 6:30PM A regular meeting of the Canton City Council was held on July 15, 2014 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. This is the fourth meeting of the new trial period to hold meetings twice per month instead of the first four Tuesday's of each month. This trial period will be during the months of June and July 2014, but will be discussed during tonight's meeting about continuing this schedule. STAFF IN ATTENDANCE City Clerk Diana Pavley-Rock, Treasurer Kathy Luker, Police Chief Kent McDowell, Fire Chief Tom Shubert, Community Service Director Jason Strandberg, WTP Superintendent Greg Pollitt, Public Works Director Bill Terry MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat OTHERS IN THE AUDIENCE VIDEO SERVICES BY JOE GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING. INVOCATION- Treasurer Kathy Luker PUBLIC PARTICIPATION- NOMINATION FROM THE FLOOR FOR MAYOR PRO-TEM City Clerk Diana Pavley-Rock asked for nominations from the floor for Mayor Pro-Tem in the absence of Mayor Fritz. Motion and second were made by Aldermen Putrich/Ellis to appoint Alderman Craig West as Mayor Pro-Tem. The motion carried by voice vote and was unanimous. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Loveii X Vacant Seat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel X Aiderman Jim Nelson X ADDITIONS OR CORRECTIONS TO THE AGENDA CONSENT AGENDA 1. APPROVAL OF THE COUNCIL MEETING MINUTES HELD JULY 1, 2014. 2. POLICE REPORT 3. FIRE REPORT Motion and second were made by Aldermen Justin Nelson/Jim Nelson to approve the consent agenda. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMITTEE REPORTS: PUBLIC SAFETY&TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN STREETS AND GARBAGE ALDERMAN DAVE PICKEL, CHAIRMAN ADA CURB RAMP IMPROVEMENTS ON 1ST& MARTIN AVENUES- IDOT PRELIMINARY ENGINEERING SERVICES AGREEMENT FOR MFT FUNDS(M51) Motion and second were made by Aidermen Pickel/Jim Nelson to approve the ADA curb ramp improvements on 1st & Martin Avenue- IDOT preliminary engineering services agreement for MFT funds. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. ADA CURB RAMP IMPROVEMENTS ON 15T & MARTIN AVENUES- IDOT REQUEST FOR EXPENDITURE/AUTHORIZATION OF MFT FUNDS. Motion and second were made by Aldermen Pickel/Putrich to approve the ADA curb ramp improvements on 1st & Martin Avenue- IDOT request for expenditure of MFT funds. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant5eat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. ADA CURB RAMP IMPROVEMENTS ON 1ST & MARTIN AVENUES- IDOT MUNICIPAL ESTIMATE OF MAINTENANCE COSTS. Motion and second were made by Aldermen Pickel/Justin Nelson to approve the ADA curb ramp improvements on 1st & Martin Avenue- IDOT municipal estimate of maintenance costs. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin x Nelson Alderman John Lovell X Vacant Seat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. LAKE, BUILDINGS &GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN BID RESULTS FOR SMALL ELEVATED WATER TOWER A bid opening was held on July 10, 2014 at 2:OOpm at City Hall for the small elevated water tower improvements project.- 150,000 gallon cone roof. One bid was received from Class Protective Coatings, Menomonie, Wisconsin. The total bid was in the amount of$632,320.00. The breakdown of costs is as follows: Foundation Repairs: $11,100.00 Interior Repairs: $53,150.00 Exterior Painting: $568,070.00 Superintendent Greg Pollitt explained that the City anticipated getting more than just one bidder and expected the cost to be lower. The recommendation would be to reject the bid and rebid the project later in the fall. Alderman Ellis said the City might want to consider completely replacing the tower at a cost that would be about double the amount of the submitted bid for the repair work. Replacing the tower would give the City a brand new tower that might serve the City better for a longer period of time. This could be reviewed at a later date. Motion and second were made by Aldermen Justin Nelson/Putrich to reject the bid and rebid the project in the fall. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. FINANCE ALDERMAN 1USTIN NELSON BILLS Treasurer Kathy Luker reported the total expenses presented on the bill list total $698,165.38. This total includes property taxes paid by the City and permits paid for the WTP and the WWTP. Motion and second were made by Aldermen Jim Nelson/Ellis to approve the bill list. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X VacantSeat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich x Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. TREASURER'S REPORT Treasurer Kathy Luker reported that the co-mingled cash has a current balance of$261,705.31. The revenue in the general fund for the first two months of the fiscal year is down 4.2% due to tax levy money not being received. The revenues for the water and sewer fund for the first two months of the fiscal year are down 2.0%. The expenses in the water and sewer fund were down 1.2%. The City should be receiving 2.2 million dollars from property taxes for the general fund. The City received notice that Cook Medical had a corrected extension sheet for 2012. The amount was $120,618.60 less than what was anticipated for the TIF 1. The 2011 Cook Medical corrected extension in the amount of$118,818.16. This brings the total down to $694,889.24. The DECA loan recap reflected two are current, but one is two months behind. The current DECA checking account balance is $37,023.41. Motion and second were made by Aldermen Justin Nelson/Ellis to approve the treasurer's report. Discussion: Alderman Jim Nelson explained that the correction for the TIF 1 is not due to the fault of the County. Cook Medical went to the property tax appeal board and had their value lowered which created a reduction. 2013 taxes were already adjusted. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel X Alderman 1im Nelson X The motion carried. LEGAL&ORDINANCE ALDERMAN CRAIG WEST DISCU55, CONSIDER AND VOTE ON EXTENDING THE COUNCIL MEETING SCHEDULE TO TWICE PER MONTH. Motion and second were made by Aldermen Jim Nelson/Pickel to approve the meetings to be held twice per month going forward with the knowledge that there might be some ordinance changes needed. ROU CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X VacantSeat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Neison X The motion carried. DISCUSS, CONSIDER AND VOTE ON CHANGING THE AUGUST 5, 2014 MEETING DATE FOR THE NATIONAL NIGHT OUT EVENT. The National Night Out Event will be held on August 5, 2014 from 4:OOpm to 7:OOpm which is a safety oriented event. Chief Kent McDowell suggested changing the meeting date on this night from 6:30pm to 7:OOpm. Motion and second were made by Aldermen Ellis/Pickel to hold the meeting on August 5, 2014 at 7:OOpm. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John lovell X Vacant Seat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. DISCUSS, CONSIDER AND VOTE ON ADOPTING THE USE OF THE CITY COUNCIL AGENDA ITEM FORM City Clerk Diana Pavley-Rock explained that this form would be included in the meeting packet attached to the supporting documentation. The form would be filled out by the department heads or the aldermen. This form would contain specific information such as: * Subject * Type of vote required * Action requested * Board/Commission review * Department * Fiscal impact * Background * Recommendation * Submitted by Motion and second were made by Aldermen Pickel/Putrich to approve the City Council agenda item form. Discussion: Community Service Director Jason Strandberg explained that the City will work on the possibility of creating an electronic format of the form and will implement the form in a few weeks. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X VacantSeat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN COMMUNICATIONS FROM MAYOR FRITZ: PROCLAMATION-CANTON NIGHT OUT CANTON NIGHT OUT Whereas, the Nationa) Association of Town Watch (NATW) is sponsoring a unique, nationwide crime, drug and violence prevention program on August 5, 2014 entitled "National Night Out"; and Whereas, the "31st Annual National Night Out" provides a unique opportunity for Canton, Illinois to join forces with thousands of other communities across the country in promoting cooperative, police-community crime prevention efforts; and Whereas, The City of Canton plays a vital role in assisting the Canton Police Department through joint crime, drug and violence prevention efforts in Canton, Illinois, and is supporting "National Night Out 2014" locally; and Whereas, it is essential that all citizens of Canton, Illinois, be aware of the importance of crime prevention programs and impact that their participation can have on reducing crime, drugs and violence in Canton, Illinois; and Whereas, police-community partnerships, neighborhood safety, awareness and cooperation are important themes of the "National Night Out" program; Now, Therefore, 1, Jeffrey A. Fritz, do hereby call upon all citizens of Canton, Illinois, to join the Canton Police Department, Canton Fire Department, Canton Main Street, Canton Park District, Fulton Co. Emergency Medical Association, University of Illinois Extension/ 4-H, and the National Association of Town Watch in supporting "31st Annual National Night Out" on August 5, 2014. Further, Let It Be Resolved that I, Mayor Jeffrey A. Fritz, do hereby proclaim Tuesday, August 5, 2014 as "Canton Night Out" in Canton, Illinois. CITY TOTES AVAILABLE FOR PURCHASE The City of Canton will be offering garbage containers (totes) for purchase by residential households. This is not mandatory and is being offered as a service to our residential customers. 35, 65 and 95 gallon garbage containers will be available for purchase. The garbage containers come with a 10 year warranty on the cart body, lid, wheels, axle, stop bar and all attachments. The City will be responsible for warranty related items with garbage containers purchased through the City. If you are interested in purchasing a garbage container, please complete the form below and deliver or mail to Canton City Hall — Public Works Department. The City will be placing an order for garbage containers in July and would ask that you return your order form by the end of luly in order to secure your garbage container. Delivery of containers to your residence is anticipated to occur in October or November. 95 gallon—Purchase ($58.00) 65 gallon—Purchase($51.00) 35 gallon—Purchase ($45.00) Additional information may be obtained by calling the City of Canton Public Works Department at 309-647-5022. CITY WIDE CLEAN UP WEEK- JULY 14, 2014-JULY 19. 2014 In lieu of gabby days Canton will hold a Clean Up Week between July 14-July 19, 2014. The hours/location will be: West Locust and Avenue F (City Garage) 7:30am to 3:OOpm Monday to Friday. 8:OOam to 6:OOpm Saturday. Identification will be required to make sure you are a Canton resident. Electronics, tires, paint and batteries will not be accepted. JULY BRIGHT SPOT AWARD The July bright spot award is being presented to Dick and Vickie Harris, who reside at 307 West Spruce Street. Together, Dick and Vickie have planted a mix of perennials and reseeding annuals to blend with a small pond, a fairy garden, brick edging and a variety of art objects created by Dick. OLD BUSINESS NEW BUSINESS AN ORDINANCE AUTHORIZING LEASE OF MUNICIPALLY OWNED REAL PROPERTY WHICH PROPERTY IS GENERALLY LOCATED AT 24700 EAST LAKEVIEW DRIVE CANTON ILLINOIS, HAS P.I.N. NO 10-09-30-203-002 AND IS CURRENTLY USED AS RESIDENTIAL REAL PROPERTY. Ordinance#3072 Motion and second were made by Aldermen Justin Nelson/Putrich to suspend the rules for the second reading. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. Motion and second were made by Aldermen Justin Nelson/Putrich to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Aiderman Justin X Nelson Alderman John Lovell X VacantSeat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried iDOT RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE-ADA CURB RAMP IMPROVEMENTS ON iST& MARTIN AVENUES. Resolution#4071 Motion and second were made by Aldermen Pickel/Justin Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel x Alderman 1im Nelson X The motion carried. A RESOLUTION EXTENIDNG THE LISTING AGREEMENT FOR 61 EAST SIDE SQUARE WITH MALOOF REALTY AND GORSUCH-HENSLEY REAL ESTATE. Resolution #4072 Motion and second were made by Aldermen Ellis/lustin Nelson to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West Mayor Pro-Tem Alderman Tad Putrich X Alderman Dave Pickel x Alderman Jim Nelson X The motion carried. ADJOURNMENT Motion and second were made by Aldermen Jim Nelson/Pickel to adjourn without the need for executive session. The meetin 'ou ed t 7• pm Diana Pavley-Rock, City Clerk Jeffrey A. Fritz, Mayor