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Home My WebLink About06-03-2014 Joint Council and Clerical Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 06-03-2014 6:30PM A regular meeting of the Canton City Council and a joint meeting with the clerical committee was held on June 3, 2014 (6:30pm) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. This is the first meeting of the new trial period to hold meetings twice per month instead of the first four Tuesday's of each month. This trial period will be during the months of June and July 2014. STAFF IN ATTENDANCE Mayor Jeffrey Fritz, Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Treasurer Kathy Luker, Deputy Police Chief Rick Nichols, Community Service Director Jason Strandberg, Comptroller Caty Campbell, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger, Fulton Democrat OTHERS IN THE AUDIENCE Linda Mazaradi VIDEO SERVICES BY 10E GINGER PLEDGE OF ALLEGIANCE OPENED THE MEETING. INVOCATION-Treasurer Kathy Luker PUBLIC PARTICIPATION-None ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin Arrived Late Nelson Alderman John Lovell X Vacant Seat Aiderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X ADDITIONS OR CORRECTIONS TO THE AGENDA Alderman Craig West requested to have the approval of the garbage hauler permit for John Lemon moved to the Legal and Ordinance committee for further discussion. CONSENT AGENDA • Minutes of Council meeting held May 20, 2014 • Minutes of Mechanical Committee meeting held May 27, 2014 • Police Report • Fire Report • Approval of tippers for the two existing garbage trucks from RNOW Inc in the amount of$9,810.00 from the garbage depreciation account. • Application for payment No 4 and final for the storm bar screen modifications from Kemper Construction Inc for$66,036.29 from the bond funds. • Application for payment No 4 for the WWTP primary clarifier valve actuator improvements from Leander Construction for$22,649.40 from the bond funds. • Application for payment No 4 and 5 for the WWTP East Plant pump improvements from Leander Construction for$66,430.02 from the bond funds. Motion and second were made by Aldermen Jim Nelson/Pickel to approve the consent agenda and have the garbage haulers permit for John Lemon moved to the Legal and Ordinance committee below. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMITTEE REPORTS: PUBLIC SAFETY&TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN STREETS AND GARBAGE ALDERMAN DAVE PICKEL, CHAIRMAN SOLID WASTE COLLECTION ORDINANCE MODIFICATIONS Keith Plavec explained that a meeting took place today at 5:45pm to discuss potential changes that may occur regarding residential V.S multi-family garbage pickup and the number of totes allowed for each property. The City is considering allowing a maximum of three totes per property. The current ordinance allows a maximum of six containers (bags, containers etc). If the City would decide to allow only three totes, residents would still be able to combine these with bags for a total of six items. The City is still allowing time for additional discussion before a final determination is made that would change the current ordinance. LAKE, BUILDINGS &GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN PUBLIC WORKS, WATER&SEWER ALDERMAN GERALD ELLIS, CHAIRMAN APPLICATION FOR PAYMENT NO 8& FINAL FOR TRUE VALUE GARDEN CENTER FROM OTTO BAUM FOR$12,576.06 FROM TIF 1. Motion and second were made by Aldermen Ellis/ Lovell to approve the payment to the Otto Baum Company. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West X Alderman Tad Putrich Abstain Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. 2014 WWTP BID RESULTS AND AWARDS The City held a bid opening on May 23, 2014 for the WWTP misc. improvements. Leander Construction was the low bidder with a bid price of$ 2,162,900.00 for the water/wastewater project. The City does not have the funding to award the project and financing options are currently being reviewed. This will be placed on the Council agenda in two weeks for further discussion. The bids are good for 90 days. FINANCE ALDERMAN 1USTIN NELSON (Absent) Alderman Craig West (Acting Chair) BILL LIST The bill list will be reported on at the next Council meeting. TREASURER'S REPORT The Treasurer's report will be available at the next Council meeting. FINANCING OF WATER/WASTEWATER PROJECTS Treasurer Kathy Luker explained that she sent information out last week to five financial institutions for the financing of the water/wastewater projects. All rates are due back to the City Treasurer by Noon on Friday, June 6, 2014. Comptroller Caty Campbell explained that the City is looking at financing 2.1 million dollars for the projects. This amount would be paid back at an estimated rate of 4.0% annually over a four year period. The total interest charge would be $340,000.00. The Comptroller and City Treasurer are currently working together to find ways of reducing the total interest paid. The four year loan would be paid in full in October 2018. LEGAL& ORDINANCE ALDERMAN CRAIG WEST GARBAGE HAULER PERMIT FOR JOHN LEMON Linda Mazaradei who is a neighbor of John Lemon wanted to address the Council regarding her concerns with lohn Lemon obtaining a garbage haulers permit. Linda said that John Lemon has been operating a business out of his home even though he was denied a request to operate a business out of his home four years ago. Linda said recently code enforcement went to his house ordering him to clean up the property. Linda was informed that he was going to park his truck someplace other than his home, but she said he actually has two trucks that he uses to haul garbage. Linda said that he would put stoves, microwaves, freezers etc in the front lawn all winter. The animal control was called to his house to get all of the cats out of the home. Linda said he is basically running the business out of his home without a permit to do so. Community Service Director Jason Strandberg explained that the City has recently been in court with him regarding nuisance violations. The actual request coming to the Council is for a garbage haulers permit. If the garbage is hauled to his home for a business the current zoning code would not allow it. Several citizens have also filed complaints. Mayor Fritz explained that the garbage hauler permit that he is requesting is separate from a license to operate a business out of his house. If the garbage hauler permit is issued and he violates the current ordinance, the City can revoke the license. The truck would not be allowed to be parked at his home, but would need to be parked at the location at the Enterprise Zone that is listed on his application. The current code has language that states that any "individual" must obtain a license for a garbage haulers permit. Attorney Rabel said that she thinks it could be possible that when the ordinance was originally drafted consideration was taken that corporations would fall under state guidelines with EPA requirements that would monitor the corporations. This current ordinance would therefore be for the individual's seeking garbage haulers permits. Linda said that it just doesn't seem fair that lohn Lemon would be able to bring garbage home that he has hauled away from other properties and is able to put the garbage in his front yard where the neighbors all have to look at it. John should have a place for his business. Mayor Fritz informed Linda Mazaradei that the request is not for a business license, but instead for a garbage haulers permit. The garbage haulers permit prohibits him from parking the vehicle within the City limits. The vehicle would need to be parked at the Enterprise zone as referenced on his application. Motion and second were made by Aldermen Ellis/Pickel to issue the garbage haulers permit under conditions. The conditions would include the parking of his vehicle at the Enterprise Zone. Attorney Rabel said that he is currently in court with a nuisance violation for his yard. It is a requirement of the current ordinance for him not to park the vehicle within the City limits. The code also states that each vehicle must be equipped to prevent the spillage of waste on the street. Satisfactory proof must be provided to the City. The penalty for violation of the code is between $25.00 and $500.00 for each offense. There could be additional fines under the nuisance section of the code. Alderman Putrich explained that John Lemon must be informed that the City will have a "zero tolerance" level for any type of violation. If any section of the code is violated the Council will revoke the license. Deputy Chief Nichols asked Linda to contact the code enforcement officer (Drake Wilson) if she notices the vehicle being parked at his house or has any other type of violation. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH APPROVAL OF A SPECIAL EVENT REQUEST FOR CANTON MAIN STREET- KID'S FEST An application was submitted from the Canton Main Street organization for the Kid's Fest and Open Air market. This is the same request that has been made over the last few years. The event will be held in Jones Park and the CEFCU lot on Saturday,July 12, 2014 from 10:OOam to 1:OOpm. The request includes road closure for the CEFCU lot at the south end of Jones Park and 2-3 parking spaces on Main on the west side of the park. A certificate of insurance is on file listing the City of Canton as additional insured. Motion and second were made by Aldermen Putrich/ Pickel to approve the request. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. UPDATE FROM MISSY TOWERY-SRPED GENERAL ECONOMIC DEVELOPMENT POINTS RETAIL/COMMERCIAL/INDUSTRIAL DEVELOPMENT Prepared for and attended Recruitment of Business committee meeting. Conference calls, in-person meeting and tour with University of Illinois' Department of Urban and Regional Planning Students who are using Canton as a Pilot Community to assist in their goal to develop a curriculum to work with other "Main Street" communities. Assisted in sharing the survey they prepared. Prepared for and attended two Enterprise Zone committee meetings. Worked on Canton Crossing and attended Grand Opening Celebration. Prepared for and attended Transportation Committee meeting. Facilitated meetings for development prospect needing to meet with City and County Representatives. Continued working with a business interested in 61 East Side Square. BUSINESS DEVELOPMENT, ATTRACTION AND SUPPORT Lunch meeting and tour of Canton with Steve Tarter from the Peoria Journal Star to discuss local economic development. Meeting with Mosaic representatives to discuss their services in the Macomb area and their desire to grow their services in the Canton area. Prepared for, attended and facilitated meeting with representatives from Metropolitan Water Reclamation District to discuss their new comprehensive land use policy. TOURISM REPORT See Dana Smith's attached report OTHER Attended planning meeting for National Night Out event Began SRPED FY 14 Wrap up and started on FY 15 Goals General Marketing&Tourism • After escorting free-lance writer Dave Tompkins on a tour of Canton in April, Senior News, a magazine for readers 50+, published a comprehensive article on Canton as a day-trip or weekend getaway for those in the Peoria and Bloomington area. The article also included dates and information on the Art on Main Fine Arts Festival and Cruise In events. • Attended the Illinois River Road National Scenic Byway Board meeting on Thursday, May 22 at Wildlife Prairie State Park. • Escorted Kaci Osbourne, Tourism Manager for the Peoria Area Convention &Visitors Bureau Tourism, on a tour of Canton and the Canton area for a half day on Tuesday, May 23. • Worked with Sally McKee, Managing editor of the Peoria Journa/Star, to secure an article on the Art on Main Fine Arts Festival, which will appear as a section cover in their Sunday, June 1, edition. • Appeared with Cheryl Bielema, co-chair of Art on Main, on WMBD's Living Well segment on Wednesday, May 28 to promote the event in the Peoria/Bloomington markets. • Designed and scheduled advertising for Art on Main, Cruise In, and Music in the Park in the Peoria Journal5tar's summer travel section, Gatehouse Media's Summer Travel & Adventure Guide, the Bloomington Pantagraph, and a full-page in the Pekin Daily Times. Canton Main Street. • Continued to update Art on Main website, adding information, photos and sponsors to the pages on both Cantonlllinois.org and VisitCantonll.org. • Attended Art on Main committee meetings on May 6, 13 and 27. • Worked with Promotions Chair Carol Kohler to finalize locations for semi-permanent signage for Farmers Market, and to approve final design of signage by Snowman's Studio Gallery for the Farmers Market. • Prepared and mailed final mailing to artists for Art on Main with setup instructions. • Prepared Canton Main Street minutes and financial reports for April. • Attended the Canton Main Street Board meeting on Tuesday, May 27 at First Christian Church at 5:30 p.m. • Continued to work with Canton Main Street President Cheryl Bielema and Organization Chair Amanda Atchley to follow-up with past CMS members who have not renewed their dues, including phone calls and a mailing. Website • Working with GovOffice.com to resolve broken links to modules at ChamberMaster.com • In May www.cantonillinois.or� had 26,210 pages views, an increase of 1,330 over April. There were 15,547 unique IP addresses, an increase over April of 626. • In ,the www.visitcantonil.or� had 4,172 page views, an increase of 555 over April. There were 2,347 unique IP addresses, an increase of 321 over April. • These increases in traffic on the sites are most likely the result of the article in Midwest Living magazine and other publicity Canton has received recently. Scenic Drive • Updated data base and mailed registration information to potential vendors. • Secured education specialists from Wildlife Prairie Park to bring animals to Jones Park on Sundays. There was a reminder: Art on Main will be held this weekend Annual Cruise In will be held Friday,June 13, 2014. The 61 EAST SIDE SQUARE NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN COMMUNICATIONS FROM MAYOR FRITZ: CITY CLEAN UP WEEK Mayor Fritz announced that the City will not be doing Gabby Day's like they have done in the past; however during the week of July 14-July 19, 2014 the City will have dumpsters at the street department (520 West Locust) from 7:30am-3:OOpm Monday-Thursday and from 8:OOam-6:OOpm on Friday and Saturday. People will need to bring identification to show proof of residency. The City will not be able to accept paint, electronics, light bulbs, batteries and tires. The Fulton County Health Department will accept some of these items. OLD BUSINESS AN ORDINANCE AMENDING TITLE 3 (BUSINESS REGULATIONS) CHAPTER 7 (CIGARETTES) 2ND READING #3062 Motion and second were made by Aldermen West/Putrich to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Aiderman Craig West X Aiderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. AN ORDINANCE AMENDING TITLE 7 (HEALTH &SANITATION) CHAPTER 1 (NUISANCES) SECTION 3 (CONTROLLED SUBSTANCES) 2ND READING. #3063 Motion and second were made by Aldermen Pickel/West to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. AN ORDINANCE AMENDING TITLE 7 (HEALTH & SANITATION) CHAPTER 1 (NUISANCES) SECTION 4(DRUG PARAPHERNALIA CONTROL) 2ND READING. #3064 Motion and second were made by Aldermen Lovell/Putrich to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman lustin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. AN ORDINANCE AMENDING TITLE 8 CHAPTER 10, SECTION 5 OF THE CANTON MUNICIPAL CODE RELATING TO THE WATER RATES -AS AMENDED. 2ND READING.#3065 Motion and second were made by Aldermen Jim Nelson/Pickel to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West X Alderman Tad Putrich x Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A RE-DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND LUCAS SUBWAY INC AND SCOTT W LUCAS I11. (2ND READING) Motion and second were made by Aldermen Ellis/Lovell to approve the ordinance and place it on file. Alderman Jim Nelson stated that the City does not have TIF funds at this time to go toward this business. This request is being presented to the Council now because of something that happened three years ago. Community Service Director Jason Strandberg explained that everyone previously told him they supported the agreement and he would hate to see this turned down now. The agreement includes a tax break going forward but Mr. Lucas didn't ask for anything retroactive. Alderman Jim Nelson said he also was supportive of the agreement until the City received information about the taxes and the lack of TIF funding. Alderman Justin Nelson arrived ro the meeting. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin x Nelson Alderman John Lovell X Vacant Seat Alderman Craig West X Alderman Tad Putrich Abstain Alderman Dave Pickel X Alderman 1im Nelson � X The motion failed. NEW BUSINESS A RESOLUTION ASCERTAINING THE PREVAILING RATE OF WAGES FOR LABORERS, MECHANICS AND OTHER WORKMEN EMPLOYED IN ANY PUBLIC WORKS BY THE CITY OF CANTON, ILLINOIS #4067 Motion and second were made by Aldermen Pickel/West to approve the resolution and place it on file ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X VacantSeat Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. A RESOLUTION APPROVING AMENDMENTS TO THE AGREEMENT BETWEEN THE CITY OF CANTON AND CANTON FIRE FIGHTERS, LOCAL 1897, I.A.F.F.,A.F.F.I.AFL/CIO AND AUTHORIZING AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE SAID AMENDMENTS ON BEHALF OF THE CITY OF CANTON, ILLINOIS. #4068 Motion and second were made by Aldermen Jim Nelson/Justin Nelson to approve the resolution and place it on file. Discussion: Alderman Putrich asked if this was approved or offered to all of the unions. Attorney Rabel explained that public works was negotiated prior to the fire union and has not come back asking. The police union is not yet negotiated. Mayor Fritz said this can be re-opened to the other unions if the Council wants to do so. The non-union personnel can be determined by the Council. Attorney Rabel recommended that the same amendment be offered to the other unions and have it negotiated into their contracts. ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant5eat Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman 1im Nelson X The motion carried. AN ORDINANCE APPROVING AND AUTHORIZING THE FIRST AMENDMENT AND RENEWAL OF A PROFESSIONAL SERVICES AGREEMENT PROVIDING FOR THE ANNUAL ADMINISTRATION OF CANTON 1 DOWNTOWN/5TH AVENUE TIF DISTRICT BY AND BETWEEN THE CITY OF CANTON, FULTON COUNTY ILLINOIS AND JACOB & KLEIN LTD AND THE ECONOMIC DEVELOPMENT GROUP LTD. (1ST READING) AN ORDINANCE APPROVING AND AUTHORIZING THE FIRST AMENDMENT AND RENEWAL OF A PROFESSIONAL SERVICES AGREEMENT PROVIDING FOR THE ANNUAL ADMINISTRATION OF THE CANTON 2 RT 9/CHESTNUT STREET TIF DISTRICT BY AND BETWEEN THE CITY OF CANTON, FULTON COUNTY ILLINOIS AND JACOB KLEIN, LTD AND THE ECONOMIC DEVELOPMENT GROUP. (1ST READING.) AN ORDINANCE AMENDING TITLE 6 (POLICE REGULATIONS) CHAPTER 4(ANIMALS )SECTION 2G (GENERAL REGULATIONS AND LICENSING) (15T READING) AN ORDINANCE AMENDING TITLE 6 CHAPTER 4(ANIMALS) SECTION 8F OF THE CANTON MUNICIPAL CODE. (15T READING.) ADJOURNMENT Motion and second were made by Aldermen Justin Nelson/Putrich to adjourn into executive session for the purpose of: Business Matters 51LCS 120/2 (c) (6) ROLL CALL Yes No Absent Alderman Jerry Ellis X Alderman Justin X Nelson Alderman John Lovell X Vacant Seat Alderman Craig West X Alderman Tad Putrich X Alderman Dave Pickel X Alderman Jim Nelson X The motion carried. Diana Pavley-Rock, City Clerk Jeffrey A. Fritz, Mayor