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Home My WebLink About12-17-2013 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way(Historic Depot) Canton II 61520 12-17-2013 6:55PM A regular meeting of the Canton City Council was heid on December 17, 2013 (6:55PM) in the Council Chambers,The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Attorney Nancy Rabel, Mayor Jeffrey Fritz, City Clerk Diana Pavley-Rock, Treasurer Kathy Luker, Comptroller Caty Campbell, Police Chief Kent McDowell, Fire Chief Tom Shubert, Community Service Director Jason Strandberg, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger Fulton Democrat Video Services by Joe Ginger PLEDGE OF ALLEGIANCE OPENED THE MEETING. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X PUBLIC PARTICIPATION CONSENT AGENDA Minutes of Council meeting held December 3, 2013 Minutes of Clerical Committee meeting held December 10, 2013 Bills-Total amount submitted was $619, 400.18 Treasurer's Report Treasurer Kathy Luker explained that the City Attorney reviewed the promissory note for A-Z Risk Management. All four owners are jointly liable for the note. Each person is responsible for the entire amount. The City has the option to file a complaint to require the entire note be paid; however given the fact that they are making payments, Treasurer Kathy Luker recommended allowing them to continue with late fees and a higher interest rate. If they all stop paying before the note is satisfied, then it would be the recommendation to file a law suit at that time. Motion and second were made by Aldermen Jim Nelson/Putrich to accept the minutes, bills and treasurer's report and place them on record. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: FINANCE-ALDERMAN JUSTIN NELSON, CHAIRMAN 2013 AUDITED FINANCIAL STATEMENT-PRESENTATION Aaron Phillips with Phillips and Salmi and Associates presented the audit to the Council. The audited financial statements and letter of required communication did not reflect any changes in the accounting procedures. The auditors are required to report any adjustments made to the books. The auditors not only look at the numbers but the internal controls and the policies and procedures that are put into place. There were not any incidents to report in this area. In the past this has been very different. Four years ago there were 20 comments in this section, so this is a huge accomplishment to not have any comments this year under this section. The audit is on file in the Clerk's office for public review. HABITAT FOR HUMANITY BID ON 723 SOUTH MAIN STREET PROPERTY The recommendation at the committee meeting was to accept the original bid from Habitat for Humanity for$18,000.00 plus back taxes. Motion and second were made by Aldermen Justin Nelson/Jeremy Pasley to approve the bid from Habitat for Humanity in the amount of$18,000.00 plus back taxes for the property at 723 South Main Street. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. APPLICATION FOR PAYMENT NO 1 AND FINAL FOR EAST ASH STREET SIDEWALK IMPROVEMENTS PHASE 1 FROM KEMPER CONSTRUCTION FOR$10.593.66 Motion and second were made by Aldermen Justin Nelson/Jim Nelson to approve the application for payment No 1 and final for East Ash Street Sidewalk Improvements phase 1 from Kemper Construction for$10,593.66 ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN Abstain PUTRICH ALDERMAN WEST X The motion carried. APPLICATION FOR PAYMENT NO 1 AND FINAL FOR EAST ASH STREET SIDEWALK IMPROVEMENTS PHASE II FROM KEMPER CONSTRUCTION FOR$7.570.00 Motion and second were made by Aldermen Jim Nelson/Justin Nelson to approve the application for payment No 1 and final for East Ash Street Sidewalk Improvements Phase II from Kemper Construction for$7,570.00 ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN Abstain PUTRICH ALDERMAN WEST X The motion carried. APPLICATION FOR PAYMENT NO 1 FOR SOUTH MAIN STREET SIDEWALK IMPROVEMENTS FROM KEMPER CONSTRUCTION FOR$12,482.77 Motion and second were made by Aldermen Justin Nelson/Jim Nelson to approve the application for payment No 1 for South Main Street Sidewalk Improvements from Kemper Construction for$12,482.77. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN Abstain PUTRICH ALDERMAN WEST X The motion carried. APPLICATION FOR PAYMENT NO 1 AND FINAL FOR NORTH MAIN STREET SIDEWALK IMPROVEMENTS FROM GREG FOOSE CONSTRUCTION FOR$8.144.00 Motion and second were made by Aldermen Justin Nelson/Jim Nelson to approve the application for payment No 1 and final for North Main Street Sidewalk Improvements from Greg Foose Construction for$8,144.00 ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN 11M X NELSON ALDERMAN Abstain PUTRICH ALDERMAN WEST X The motion carried. APPLICATION FOR PAYMENT NO 6 FROM OTTO BAUM COMPANY IN THE AMOUNT OF $19.772.65 FOR TRUE VALUE GARDEN CENTER IMPROVEMENTS Motion and second were made by Aldermen Justin Nelson/Eliis to approve the application for payment No 6 from Otto Baum Company in the amount of $19,772.65 for True Value Garden Center Improvements and reduce the retainage down to 5.0% ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN Abstain PUTRICH ALDERMAN WEST X The motion carried. APPLICATION FOR PAYMENT NO 2 FROM LEANDER CONSTRUCTION INC IN THE AMOUNT OF $31 707 07 FOR THE WWTP PRIMARY CLARIFIER VALVE ACTUATOR PROJECT Motion and second were made by Aldermen Justin Nelson/Ellis to approve the application for payment No 2 from Leander Construction Inc in the amount of $31,707.07 for the WWTP Primary Clarifier Valve Actuator Project. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. PURCHASE OF TWO NEW GARBAGE TRUCKS A bid was obtained from RNOW for the purchase of the two new garbage trucks. This bid was the lowest bidder from those submitted. This will be paid from the garbage depreciation account. Motion and second were made by Aldermen Justin Nelson/Pickel to approve the purchase of the two new garbage trucks from RNOW from the garbage depreciation account. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. LEGAL&ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH REQUEST FROM CANTON MAIN STREET FOR ART ON MAIN TO BE HELD JUNE 7-8. 2014 This will be the second annual Art on Main Event. The approval is to reserve Jones Park and the parking lot to the eastside of the square and the south parking lot. Motion and second were made by Aldermen Putrich/Jim Netson to approve the Canton Main Street for Art on Main to be held June 7-8, 2014 with a right of way closure and the special event permit. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JEREMY PASLEY, CHAIRMAN COMMUNICATIONS FROM MAYOR FRITZ: REPRESENTATIVE MIKE UNES—RESOLUTION HONORING K-9 HALO Representative Mike Unes said it is his honor to present a resolution honoring the department's K-9 officer Halo. The resolution (house resolution 642) was passed at the House of Representatives in Springfield on November 5, 2013. APPOINTMENT TO WESTERN ILLINOIS REGIONAL COUNCIL----ALDERMAN JIM NELSON Mayor Fritz recommended the name of Jim Nelson to the Western Illinois Regional Council. Motion and second were made by Aldermen West/Putrich to accept the appointment of Jim Nelson to the Western Illinois Regional Council. The motion carried by voice vote and was unanimous. APPOINTMENT OF JOSH BOWTON—AUXILARY POLICE Mayor Fritz recommended the name of Josh Bowton as an auxiliary police Motion and second were made by Aldermen Justin Nelson/Putrich to approve the appointment. The motion carried by voice vote and was unanimous. PROCLAMATION FOR 7T" GRADE GIRLS STATE CHAMPIONSHIP BASKETBALL Mayor Fritz issued a proclamation for the 7th Grade Girls State Championship Basketball. OLD BUSINESS AN ORDINANCE AMENDING CHAPTER 11 (CITY TREASURER) OF TITLE 1 (ADMINISTRATION) OF THE CANTON MUNICIPAL CODE (2ND READING) #3042 Motion and second were made by Aldermen lustin Nelson/West to approve the ordinance and place it on record. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN 1USTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X AN ORDINANCE LEVYING AND ASSESSING TAXES FOR CORPORATE PURPOSES OF THE CITY OF CANTON, ILLINOIS FOR THE FISCAL YEAR BEGINNING MAY 1, 2013 AND ENDING APRIL 30, 2014(2ND READING)#3043 Motion and second were made by Aldermen Justin Nelson/Putrich to approve the ordinance and place it on record. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN 11M X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. AN ORDINANCE ABATING ALL OF THE BOND LEVY FOR THE 2013-2014 FISCAL YEAR $26,430,000 PRINCIPAL AMOUNT ALTERNATE REVENUE BONDS SERIES 2005. $10,000,000 PRINCIPAL AMOUNT ALTERNATE REVENUE BONDS SERIES 2012. $2,810,000 PRINCIPAL AMOUNT ALTERNATE REVENUE BONDS SERIES 2013 (2ND READING)#3044 Motion and second were made by Aldermen Ellis/Pickel to approve the ordinance and place it on file. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. NEW BUSINESS AN ORDINANCE AMENDING CHAPTER 8(INTOXICATING LIQUORS) OF THE CANTON MUNICIPAL CODE. (15T READING) AN ORDINANCE VACATING THE HANDICAP PARKING AT 600 SOUTH FIRST AVENUE. (1sT READING) AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND PAIGE EDWEARDS (DBA SQUARE CRAFTERS) (15T READING) AN ORDINANCE APPROVING AN ANNEXATION AGREEMENT BETWEEN THE CITY OF CANTON AND BETTY HEFLEY FOR PROEPRTY LOCATED AT 21 MARLEE DRIVE (15T READING) AN ORDINANCE PROVIDING FO THE EXTENSION OF THE CITY OF CANTON/ FULTON COUNTY ENTERPRISE ZONE. (1ST READING)#3045 Motion and second were made by Aldermen Ellis/Justin Nelson to suspend the rules and pass the ordinance on the first reading. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN 11M Abstain NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried Motion and second were made by Aldermen Justin Nelson/Ellis to approve the ordinance and place it on file. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM Abstain NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried A RESOIUTION APPROVING THE INTERGOVERNMENTAL AGREEMENT WITH FULTON COUNTY REGARDING THE ENTERPRISE ZONE. #4048 Motion and second were made by Aldermen Ellis/Justin Nelson to approve the resolution and place it on record. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM Abstain NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. ADJOURNMENT Motion and second were made by Aldermen Jim Nelson/Justin Nelson to adjourn into executive session for personnel and pending litigation. ILCS 5120/2 �O 1 and 11 ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X � c>C Dia a Pa ock, City Clerk Jeffrey A. Fritz, Mayor