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Home My WebLink About12-10-2013 Clerical Committee Meeting Minutes CLERICAL COMMITTEE Tuesday December 10, 2013 6:30 p.m. Donald E. Edwards Way 50 North 4th Avenue Canton IL 61520 Aldermen in attendance: Craig West, Tad Putrich, Dave Pickel, Justin Nelson, Gerald Ellis, John Lovell,Jeremy Pasley Aldermen Absent: Alderman Jim Nelson Staff in attendance: City Treasurer Kathy Luker, City Clerk Diana Pavley-Rock, Attorney Nancy Rabel, Mayor leffrey Fritz, Fire Chief Tom Shubert, City Engineer Keith Plavec, Community Service Director Jason Strandberg, Spoon River Partnership Missy Towery, Joe Ginger Video Services. News Media- Daily Ledger FINANCE ALDERMAN JUSTIN NELSON, CHAIRMAN BILL LIST This month's bill list reflects expenses from the TIF 1 fund for arbitration for the IT site. TREASURER'S REPORT The co-mingled cash balance for the month is $104,969.89. The City has a fire department capital improvement account that is reflected on this month's treasurer's report with a balance of$220,000.00. The budget report is reflected in this month's treasurer's report. The City has received 98% of the regular property taxes. One borrower is delinquent on the DECA loan by three months. The loan is paid by four separate people and three of the four people are current on the loan. Further discussion took place regarding the delinquent loan with four different individuals on the loan. If three of the four are paid to date, but the term of the loan expires- who would be responsible to pay the remainder of the loan. Treasurer Luker will bring further information back to next week's meeting. Motion and second were made by Aldermen Justin Nelson/West to send the bill list and treasurer's report to Council for consideration. The motion carried by voice vote and was unanimous. 2013 AUDITED FINANCIAL STATEMENTS The auditor's will be at next week's Council meeting for discussion. Motion and second were made by Aldermen Justin Nelson/Pasley to send to Council for consideration. The motion carried by voice vote and was unanimous. MICA AGREEMENT FOR 2014-2015 LIABILITY AND WORKERS COMPENSATION INSURANCE Treasurer Kathy Luker explained that the costs for the MICA insurance program are currently comparable to other companies. This will be re-visited in 2014. DISCUSS BID ON HOUSE LOCATED AT 723 SOUTH MAIN Jason Strandberg explained that there was only one bid on the property at 723 South Main. Habitat for Humanity submitted the only bid. The minimum bid was set at $18,000.00. Discussion took place regarding lowering the bid amount received from Habitat for Humanity down to the minimum amount of$18,000.00. Motion and second were made by Alderman Justin Nelson/West to send to Council for consideration and allow Habitat for Humanity to have the minimum bid at $18,000.00 The motion carried by voice vote and was unanimous. APPLICATION FOR PAYMENT NO 1 & FINAL FOR EAST ASH STREET SIDEWALK IMPROVEMENTS PHASE 1 FROM KEMPER CONSTRUCTION FOR 510.593.66. Motion and second were made by Aldermen Justin Nelson/West to approve the application for payment No 1 and final for East Ash Street Sidewalk improvements phase 1 from Kemper Construction for$10,593.66 from the TIF 2 account. The motion carried by voice vote and was unanimous. APPLICATION FOR PAYMENT NO 1 AND FINAL FOR EAST ASH STREET SIDEWALK IMPROVEMENTS PHASE II FROM KEMPER CONSTRUCTION FOR 57.570.00 Motion and second were made by Aldermen Justin Nelson/West to send to Council the application for payment No 1 and final for East Ash Street Sidewalk Improvements phase II from Kemper Construction for$7,570.00 from the TIF 2 funds. The motion carried by voice vote and was unanimous APPLICATION FOR PAYMENT NO 1 FOR SOUTH MAIN STREET SIDEWALK IMPROVEMENTS FROM KEMPER CONSTRUCTION FOR$12.482.77. Motion and second were made by Aldermen Justin Nelson/Putrich to send to Council for approval application for payment No 1 for South Main Street Sidewalk Improvements from Kemper Construction for $12,482.77 from the video gaming fund. There is still a 10% retainage being held. The motion carried by voice vote and was unanimous. APPLICATION FOR PAYMENT No 1 & FINAL FOR N MAIN STREET SIDEWALK IMPROVEMENTS FROM GREG FOOSE CONSTRUCTION FOR 58.144.00. Motion and second were made by Aldermen Justin Nelson/Putrich to send to Council for approval of the application for payment NO 1 & final for N Main Street Sidewalk improvements from Greg Foose Construction for$8,144.00 from the video gaming fund. The motion carried by voice vote and was unanimous. BID RESULTS FOR GARBAGE TRUCK Four bids were received for the garbage trucks. The City has not worked with the company that provided the low bid. The City would like to do some additional research and bring back to the committee meeting next week for further discussion. LEGAL& ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS ELIMINATION OF BARTENDERS PERMIT AND AMENDMENT OF ORDINANCE Attorney Rabel explained that a City of Peoria case found that their liquor bartender's permits were actually against the liquor control act in Illinois. There is a section of the liquor control act that allows for certification of training of a bartender. The case law says that requiring a permit for a bartender is outside the scope of what the state legislature gave to municipalities. Further discussion took place regarding the training for bartenders. Mayor Fritz recommends that the City eliminate the bartender permits, but would like to require training for bartenders. The training could be done in a few different ways. This could be provided as a service by the police department free of charge, or the City could charge a small fee for the training. Another option would be to have the business provide the training from a place of their choice. If the City requires training it would need to be determined who would need to be trained and how often the training is required. Currently the City charges $10.00 for a bartender permit and $40.00 for a background check. Motion and second were made by Aldermen West/Putrich to eliminate the bartenders permit The motion carried by voice vote and was unanimous. Motion and second were made by Aldermen Justin Nelson/ to have certification training required for each person serving/selling alcohol. The motion died for lack of a second. Motion and second were made by Aldermen Putrich/West to send back to committee for further discussion. The motion carried by voice vote and was unanimous. Mayor Fritz said he would be willing to "train the trainer" at no cost. DISCUSS ORDINANCE AMENDING CHAPTER 11 (CITY TREASURER) OF TITLE 1 ADMINISTRATION) OF THE CANTON MUNICIPAL CODE Motion and second were made by Aldermen West/Putrich to send to Council for consideration. The motion carried by voice vote and was unanimous. AMEND THE ORDINANCE ALLOWING 2 HANDICAP PARKING SPACES AT 600 SOUTH FIRST AVENUE DIRECTLY IN FRONT OF SOUTH PARK UNITED METHODIST CHURCH. DISCU55 AND AMEND TO ELIMINATE SAID PARKING. Aldermen Ellis explained that a few years ago South Park Church changed the parking in the front of the church to handicap parking. Alderman Ellis would like to vacate the two handicap parking spaces (remove the handicap parking signs) and allow regular parking at this location. Motion and second were made by Aldermen West/Putrich to send to Council for consideration. The motion carried by voice vote and was unanimous. The legal and ordinance committee adjourned. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH, CHAIRMAN UPDATE FROM MISSY TOWERY SRPED EXECUTIVE DIRECTOR GENERAL ECONOMIC DEVELOPMENT POINTS RETAIL/COMMERCIAL/INDUSTRIAL DEVELOPMENT • Conversation with Jodi Mariano from Teska&Associates re: Streetscape Plan and City's Comprehensive Plan. • Jason Strandberg and I met with Mike Hoffman from Teska&Associates. • Conversation with Trish Yaeger of USDA to discuss RFP's for Planning Grants. • Attended and participated in two Recruitment of Business committee meetings. • Currently working with local property owner on possible retail tenant. • Received updates from Kevin Stephenson concerning Canton Ingersoll Airport runway extension. BUSINESS DEVELOPMENT,ATTRACTION AND SUPPORT • Followed up with Cook Medical to let them know everything that we have done since our site visit. Shared information with them regarding the City's letter of support for the Medical Device Tax Repeal. Provided articles for Chamber Courier& Fulton Democrat concerning CFC's 40t" Anniversary and Shawnna Anderson's Cook success story. • Worked with the Economic Restructuring committee to continue to tweak color coded- map of downtown. • Continued to stay in touch with local business working on expansion project. • Provided suggestions to local business leader who voiced concerns regarding two local businesses. TOURISM REPORT • See Dana Smith's attached report OTHER • Conversation with Hannah Hill from Congresswoman Bustos office to discuss where the status of the medical device tax repeal. • Attended CMS Coffee and CMS Planning meeting. • Prepared for, attended and provided follow up work for the SRPED Board meeting. REQUEST FROM CANTON MAIN STREET FOR ART ON MAIN TO BE HELD JUNE 7 AND 8. 2014. The Canton Main Street submitted an application for the 2nd annual Art on Main to be held on June 7 and June 8, 2014. The request includes the use of Jones Park and some extra space to allow for an expansion in this year's event. The South parking lot will be used for the food vendors. A certificate of insurance has been submitted. The liquor license will be considered prior to the event. Motion and second were made by Aldermen Tad Putrich/Pasley to send to Council for consideration. The motion carried by voice vote and was unanimous. DISCUSS TORNADO SIREN (VOLUME) Fire Chief Tom Shubert spoke with Fulton County ESDA director Chris Helle about the warning system. The volume of the sirens is determined by the number of speakers on each individual siren. The City has the maximum amount of speakers on each siren. Individuals are encouraged to contact the fire department or the Fulton County ESDA with any concerns or requests for testing of the sirens. The sirens are designed for outdoor warnings. Citizens are encouraged to use other forms (radio-television-weather monitors etc) of warning systems for indoor use. DISCUSS CONCEAL CARRY PROCEDURE/PLAQUES A design for the conceal carry signs have been created (4x6 sign with a white back ground and red outline of a pistol. The sign must have the Illinois statute ILCS430 66/65. This sign must be posted at a business where conceal carry will not be allowed. The signs will be available on January 5, 2014. DISCUSS TIF REDEVELOPMENT AGREEMENT BETWEEN THE CITY OF CANTON AND PAIGE EDWARDS Paige Edwards purchased a building at 44 White Court last year. Paige contacted the City to see if she would qualify for TIF funding for a remodeling project. Paige completed the TIF application and it was then submitted to Steve Kline (TIF Administrator for the City of Canton). Steve Kline said she would qualify for TIF funding in the amount of$4,970.00. Paige explained that she was aware that she purchased an older building that would need to have improvements. Paige said that she spoke to Jim Snider in the previous administration and she was told at that time that she would not qualify for TIF funding. Alderman Pasley expressed concerns about the previous administration denying her previous request for TIF funding. The process(the applicant completes the application — and it is then sent to the TIF Administrator Steve Kline for review) that the City has now under the current administration eliminates favoritism that previously took place under the old administration. Motion and second were made by Aldermen West/Pasley to send to Council for consideration. The motion carried by voice vote- (Alderman Putrich abstained) The community and industrial committee adjourned. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JEREMY PASLEY, CHA/RMAN ADIOURNMENT Motion was made by Alderman Pasley/Justin Nelson to adjourn. T jCler.jcal Committee Meeting adjourned with no need for executive session. . �� j�� 'ana Pavley-Rock City Clerk