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Home My WebLink About10-15-2013 Council Meeting Minutes (2) City of Canton Council Meeting The Donald Edwards Way(Historic Depot) Canton II 61520 10-15-2013 6:30pm A regular meeting of the Canton City Council was held on October 15, 2013 (6:30PM) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Attorney Nancy Rabel, Mayor Jeffrey Fritz, City Treasurer Luker, City Clerk Diana Pavley-Rock, Comptroller Caty Campbell, Police Chief Kent McDowell, Fire Chief Tom Shubert, Community Service Director Jason Strandberg MEDIA IN ATTENDANCE: Daily Ledger Fulton Democrat Video Services by Joe Ginger OTHERS IN THE AUDIENCE: Gavin Williams, Vickie Williams, Scott Williams, Brandon Hand, Mashayla Vanacker, Michelle Johnson, Kayle Frew, Crystal Terry, Kim Bunner,Jay Smith The following with Scout Troup 104 Penny Frame- Leader Ashton Hand Joseph Murphy Andrew Krus Keith Adams Alexander Johnson Nicholas Frew Darren Woods ------------------------------------------------------------------------------------------------------------ PLEDGE OF ALLEGIANCE OPENED THE MEETING. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X PUBLIC PARTICIPATION CONSENT AGENDA Minutes of Council meeting held October 1, 2013 Minutes of Clerical Committee meeting held October 8, 2013 September Bills Treasurer's Report Motion and second were made by Aldermen West/Putrich to accept the minutes and place them on record. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: FINANCE-ALDERMAN JUSTIN NELSON, CHAIRMAN OCTOBER BILL LIST The total amount reflected on the October bill list for approval is $462,620.10. Motion and second were made by Aldermen Justin Nelson/Putrich to approve the October Bill List ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. PAYOFF OF IMRF LOAN The total payoff for the IMRF loan is $59,904.30. The City would like to make two equal installments to the Parlin Ingersoll Library for the amount due back to them. The first payment would be in the amount of$22,370.00 Motion and second were made by Aldermen Justin Pasley/Pickel to approve the payoff in the amount of $59,904.30 for the IMRF (oan. A payment will also be made to the Parlin Ingersoll Library for the first installment in the amount of $22,370.00. This will be paid from the IMRF fund. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. DISCUSS, CONSIDER AND VOTE ON MUNICIPAL ELECTRICAL/GAS PURCHASE Treasurer Kathy Luker explained that there are two choices in determining how the City will purchase municipal electrical/gas. The two choices are: 1. RFP 2. Broker If the Cty would decide to use an RFP they would not be able to use a broker. Two different brokers have already expressed an interest. Mayor Fritz suggested sending this to committee and having the brokers interested come in to address the committee. This will be placed on the next Lakes, Buildings and Grounds committee. Motion and second were made by Aldermen Pickel/Putrich to send to committee. Alderman Jim Nelson suggested advertising so any interested broker would be able to take part if they would like to. Amended motion and second were made by Aldermen Pickel/Putrich to send to the next finance committee meeting. The motion carried by voice vote and was unanimous. INVOICE#1121 IN THE AMOUNT OF $17,062.50 FROM SPECTRA-TECH FOR MANHOLE LINING. Motion and second were made by Aldermen Justin Nelson/Pickel to approve the invoice in the amount of$17,062.50 from Spectra Tech for manhole linings. ROU CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. APPLICATION FOR PAYMENT NO 1 IN THE AMOUNT OF $22.010.07 FROM LEANDER CONSTRUCTION INC. FOR THE WWTP PRIMARY CLARIFIER VALVE ACTUATOR IMPROVEMENTS PROJECT. Motion and second were made by Aldermen Justin Nelson/Ellis to approve application for payment No 1 in the amount of $22,010.07 from Leander Construction Inc. for the WWTP Primary Clarifier Valve Actuator Improvements project. This will be paid from the bond funds. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X AIDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. INVOICE 212 IN THE AMOUNT OF 54.725.00 FROM PROFESSIONAL CONTRACTING SERVICES FOR THE FIRE STATION WALL COLUMN REPAIRS PROJECT. Motion and second were made by Aldermen Justin Nelson/West to have Aldermen Ellis exempt from voting due to his involvement in the project. The motion carried by voice vote and was unanimous. Motion and second were made by Aldermen Justin Nelson/Putrich to approve the invoice 212 in the amount of $4,725.00 from Professional Contracting Services for the Fire Station Wall Column Repairs project. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS AIDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. APPLICATION FOR PAYMENT IN THE AMOUNT OF $367,464.58 FROM UCM FOR THE MFT RESURFACING WORK. Motion and second were made by Aldermen Justin Nelson/Lovell to approve the application for payment in the amount of$367,464.58 from UCM for the MFT resurfacing work. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. WTP FILTER NO 6 REPAIR: BID FROM ALL SERVICES CONTRACTING IN THE AMOUNT OF 588.545.00. Motion and second were made by Aldermen Justin Nelson/Ellis to approve the WTP filter No 6 repair: Bid from All Services Contracting in the amount of $88,545.00. This will be paid from the bond funds. ROLL CALL Ves No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN 1USTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X MAYOR FRITZ The motion carried. APPROVAL OF BID FOR THE SOUTH MAIN STREET SIDEWALK IMPROVEMENTS WITH KEMPER CONSTRUCTION IN THE AMOUNT OF 513.869.75. Motion and second were made by Aldermen Justin Nelson/Pickel to approve Bid for the South Main Street Sidewalk improvements with Kemper Construction in the amount of $13,869.75. This would be paid from the video gaming funds. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. APPROVAL OF BID FOR NORTH MAIN STREET SIDEWALK IMPROVEMENTS WITH GREG FOOSE CONSTRUCTION IN THE AMOUNT OF $8.144.00. Motion and second were made by Aldermen Jim Nelson/Pickel to have Alderman Putrich exempt from voting due to his property located inside the TIF district. The motion carried by voice vote and was unanimous. Motion and second were made by Aldermen Justin Nelson/Jim Nelson to approve the bid for the North Main Street sidewalk improvements with Greg Foose Construction in the amount of $8,144.00. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN exempt PUTRICH ALDERMAN WEST X The motion carried. APPROVAL OF BID FOR EAST ASH STREET SIDEWALK IMPROVEMENTS PHASE 1 WITH KEMPER CONSTRUCTION IN THE AMOUNT OF $10,593.66. Motion and second were made by Aldermen Jim Nelson/Ellis to have Aldermen Putrich exempt from voting for this item and the following item due to his property being inside the TIF district. The motion carried by voice vote and was unanimous. Motion and second were made by Aldermen Jim Nelson/Ellis to approve the bid for the East Ash Street sidewalk improvements with Kemper Construction in the amount of$10,593.66. ROLL CALI Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN exempt PUTRICH ALDERMAN WEST X The motion carried. APPROVAL OF BID FOR THE EAST ASH STREET SIDEWALK IMPROVEMENTS PHASE 11 WITH KEMPER CONSTRUCTION IN THE AMOUNT OF 57.570.00. Motion and second were made by Aldermen Justin Nelson/Ellis to approve the bid for the East Ash Street Sidewalk Improvements Phase II with Kemper Construction in the amount of $7,570.00. ROLL CALL Ves No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN exempt PUTRICH ALDERMAN WEST X The motion carried. APPROVAL OF THE BID FOR THE WWTP EAST PLANT PUMP IMPROVEMENTS WITH LEANDER CONSTRUCTION IN THE AMOUNT OF $155.900.00. Motion and second were made by Aldermen Justin Nelson/ Putrich to approve the bid for the WWTP East Plant Pump Improvements with Leander Construction in the amount of $155,900.00. This will be paid from the bond funds. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN 1USTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. SALE OF 723 SOUTH MAIN The request is to have the property placed for bid. The minimum bid would be $18,000.00 and the proceeds from the sale would be used for sidewalk improvements in the South Main Street area. The property taxes for 2012 have not been paid. Motion and second were made by Aldermen Justin Nelson /Pickel to allow the bidding process for the purchase of 723 South Main. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. PROPOSAL FOR TWO GARBAGE TRUCKS AND A LANDFILL AGREEMENT The request is to seek permission to purchase two new garbage trucks. The solid waste contract expires next year. It was the recommendation to place this out for bid. Motion and second were made by Aldermen Justin Nelson/Putrich to place this out for bid. The motion carried by voice vote and was unanimous. LEGAL& ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN REQUEST TO CHANGE PUBLIC COMMENT RULES Alderman Jim Nelson suggested allowing the public comments to be made at all Council and Committee meetings. Citizens should be able to let the City Clerk know prior to S:OOpm on the day of the meeting. Currently the committee chair could allow the individual to speak at a committee meeting; however the recommendation is to have the option of public participation prior to every meeting. Motion and second were made by Aldermen West/Justin Nelson to send back to legal and ordinance for additional discussion. The motion carried by voice vote and was unanimous. REQUEST FOR AMERICAN LEGION SPECIAL EVENT TO BE HELD ON OCTOBER 19. 2013. Motion and second were made by Aldermen West/Putrich to approve the American Legion Special Event to be held on October 19, 2013. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JEREMY PASLEY, CHAIRMAN Alderman Pasley requested that Superintendent Greg Pollitt be at next week's meeting to discuss the water quality. COMMUNICATIONS FROM MAYOR FRITZ: APPOINTMENT—OATH OF OFFICE FOR COMMUNITY SERVICE DIRECTOR Motion and second were made by Aldermen Putrich/Jim Nelson to approve the appointment of Jason Strandberg to the position of Community Services Director at a salary of $5,000.00 per month. ROLL CALL Yes No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN X PUTRICH ALDERMAN WEST X The motion carried. OATH OF OFFICE- FIREFIGHTER TYLER WILLIAMS City Clerk Diana Pavley-Rock administered the oath of office to firefighter Tyler Williams. CHS KEY CLUB TRICK OF TREAT FOR U.N.I.C.E.F. The Canton High School Key Club will be doing a trick or treat on October 27 from 5:00-7:OOpm for UNICEF. K-9 Chief McDowell announced that the department's K-9 dog (Halo) passed away from a brain tumor. Halo was buried by Officer Matt Freehill. OLD BUSINESS NEW BUSINESS AN ORDINANCE AMENDING THE CITY OF CANTON MUNICIPAL CODE TO ESTABLISH THE POSITION OF DIRECTOR OF COMMUNITY SERVICES. (15t reading) #3027 Motion and second were made by Aldermen Jim Nelson/Putrich to suspend the rules for a second reading. ROLL CALL Yes No Absent Alderman Pasley X Alderman lovell X Alderman Ellis X Alderman lustin X Nelson Alderman Pickel X Alderman 1im X Nelson Alderman Putrich X Alderman West X The motion carried. AN ORDINANCE AMENDING THE CITY OF CANTON MUNICIPAL CODE TO ESTABLISH THE POSITION OF DIRECTOR OF COMMUNITY SERVICES. #3027 Motion and second were made by Aldermen West/Putrich to approve the ordinance and place it on record. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman Putrich X Alderman West X The motion carried. AN ORDINANCE PROVIDING FOR A NO PARKING SIGN IN THE 200-300 BLOCK OF North 11tn Avenue prohibiting parking on the West side of the street from ash Street to Locust Street in the City of Canton, Fulton County Illinois. (15t reading)#3028 Motion and second were made by Aldermen Putrich/Ellis to suspend the rules for a second reading. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman 1im X Nelson Alderman Putrich X Alderman West X The moiion carried. Motion and second were made by Aldermen Ellis/Lovell to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman lustin X Nelson Alderman Pickel X Alderman 1im X Nelson Alderman Putrich X Alderman West X The motion carried. A RESOLUTION APPROVING AN AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE ILLINOIS OFFICE OF THE COMPTROLLER AND THE CITY OF CANTON REGARDING ACESS TO THE COMPTROLLER'S LOCAL DEBT RECOVER PROGRAM. #4035 Motion and second were made by Aldermen Ellis/Justin Nelson to approve the resolution and place it on record. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman lustin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman Putrich X Alderman West X The motion carried. AN ORDINANCE CREATING A CLASS H LIQUOR LICENSE FOR THE SALE OF PACKAGED WINE AND BEER. This will go back to committee for review of a draft ordinance. Motion and second were made by Aldermen Ellis/Justin Nelson to send to the Public Safety and Traffic Committee. The motion carried by voice vote and was unanimous. A RESOLUTION APPROVING A RECOVERY AGREEMENT WITH OLIVE BRANCH LODGE, 15, 100F AND THE CITY OF CANTON AND DIRECTING THE MAYOR TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON, ILLINOIS. #4036 Motion and second were made by Aldermen Ellis/Pickel to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman Putrich X Alderman West X The motion carried. TRUE VALUE LEASE AGREEMENT Keith Plavec provided a copy of the lease agreement. The recommendation last week was to send to council for further discussion since the agreement last week was just a draft. This will be sent back to committee. Motion and second were made by Aldermen Ellis/Justin Nelson to send to Lake Building and Grounds. The motion carried by voice vote and was unanimous. A RESOLUTION APPROVING A PROMISSORY INSTALLMENT LOAN AGREEMENT WITH DANIEL FULLER, D/B/A FULLER'S JEWELRY AND THE CITY OF CANTON AND DIRECTING THE MAYOR TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON, ILLINOIS#4037 Motion and second were made by Aldermen Justin Neison/Lovell to have Aldermen Ellis exempt from voting The motion carried by voice vote and was unanimous. Motion and second were made by Aldermen lustin Nelson/West to approve the resolution and place it on file. Discussion: Fuller Jewelry has another revolving loan agreement with the City. Once this resolution is passed they will have two separate loans. The interest rate on the first loan will be changed to 3.0%. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis Alderman lustin X Nelson Alderman Pickel X Alderman 1im X Nelson Alderman Putrich X Alderman West X The motion carried. A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF CANTON AND AFSCME LOCAL 1372 AND AUTHORZING AND DIRECTING THE MAYOR AND THE CITY CLERK TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON ILLINOIS. #4038 Motion and second were made by Aldermen Justin Nelson/West to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman Putrich X Alderman West X The motion carried. A RESOLUTION APPROVING AN EMPLOYMENT AGREEMENT WITH NANCY L RABEL AND THE CITY OF CANTON AND DIRECTING THE MAYOR TO EXECUTE AND DELIVER SAID AGREEMENT ON BEHALF OF THE CITY OF CANTON. #4039 Motion and second were made by Aldermen Ellis/Lovell to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman Putrich X Alderman West X The motion carried. ADJOURNMENT Motion and second were made by Aldermen Pasley/Justin Nelson to adjourn for executive session for the purpose of personnel. ILCS 5 120/2 C-1 The motion carried by voice vote and was unanimous. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman Putrich X Alderman West X The motion carried ,--� ' There was'no �dditiona�iscussion fqr open session. The meeting adjourned at 9:35pm. J� r�r� , '` d /.,. � '«� > ��i Diana P ley-Rock, City Clerk . Jeffrey A. Fritz, Mayor