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HomeMy WebLinkAbout10-08-2013 Clerical Committee minutes CLERICAL COMMITTEE Tuesday October 8th, 2013 6:30 p.m. Donald E. Edwards Way 50 North 4th Avenue Canton IL 61520 Aldermen in attendance: Dave Pickel, Justin Nelson, Gerald Ellis, John Lovell, Craig West, Tad Putrich Aldermen absent: Jeremy Pasley,Jim Nelson Staff in attendance: City Treasurer Kathy Luker, City Clerk Diana Pavley-Rock, Attorney Nancy Rabel, Mayor Jeffrey Fritz, Police Chief Kent McDowell, City Engineer Keith Plavec, Community Service Director Jason Strandberg, Spoon River Partnership Missy Towery Joe Ginger Video Services. In the audience: Wendell Carter, Kim Bunner, Kevin Stephenson, Dr. Stinauer, Steve Kline, Attorney Ron Weber, Representatives from The American Legion News Media- Daily Ledger FINANCE ALDERMAN JUSTIN NELSON, CHAIRMAN BILL LIST Motion and second were made by Aldermen Justin Nelson/West to send to Council for consideration. The motion carried by voice vote and was unanimous. TREASURER'S REPORT A new fund was established for the video gaming funds. The total amount received for the first five months of the year is $16,419.79. The general fund investment account is slightly over one million dollars. The City is currently ahead on the budget in the general fund due to the receipt of property taxes. The water/sewer fund is slightly under budget. Property tax recap reflects that the City has received 93% for the extension of property tax in the general revenue fund. The special revenue fund reflects a significant amount of activity with TIF I and TIF II. The revolving loan fund has a current balance of $23,622.08. Everyone is current with their revolving loans except A-Z Risk Management. Motion and second were made by Aldermen Justin Nelson/West to send to Council for consideration. The motion carried by voice vote and was unanimous. PAYOFF OF IMRF LOAN What happened at that time was the City of Canton and Parlin Ingersoll Library employees were offered an early incentive retirement program. The number of persons who took the offer were four and they were all from the City of Canton, none from the Library. The original loan amount was$282,061.50 with a 7.5% interest rate. According to Corey Lockwood at IMRF,the amount we still owe is $69,047.84 and if we pay this amount off by 12/31/13, we can avoid paying any 2013 interest charges. Treasurer Luker wanted to take this request to the City Council before the 12/31/13 deadline. Then, after the payoff, the 2014 IMRF rate for the City and the Library would be lowered from 15.24%to 13.63% (down 1.61%). The only glitch in the situation is the Parlin Library. After giving this much thought and speaking with Caty Campbell, Corey Lockwood and Cindy Lambin of IMRF, Randy Wilson and Kim Bunner of Parlin Library,they all agreed with Treasurer Kathy Luker. When we pay this loan off, we also need to pay back to the Parlin Library the percentages of Total Wages that they paid on behalf of the City for those years 2004-2013 on this IMRF loan. According to the calculations, with verification of Kim Bunner, the amount we owe the Library is$44,123.06 from January 2004- July 2013. If we do not pay this off until December 2013, we will have 5 more months payment due to Parlin. This loan payoff and payment to Parlin Library totals approximately$113,170.90. We could possibly pay the Library off in payments and the suggestion would be to pay half this fiscal year and half next fiscal year (approx. $22,800.00 each), if everyone agrees. Kathy Luker explained that she cannot quantify the amount of interest expense that the City will save overall but for 2013 it will be over$5,170.00. This does not include any future interest expense we will pay if we do not pay off this loan. Motion and second were made by Aldermen Justin Nelson/Putrich to pay off the loan to IMRF in the amount of $69,047.84 and also make two equal installments to the Parlin Ingersoll Library for their portion that is due back to them. The motion carried by voice vote and was unanimous. RFP FOR MUNICIPAL ELECTRICTY/GAS PURCHASE Treasurer Kathy Luker explained that the City recently obtained a rate with Good Energy for 2014-2015. The request is to obtain a RFP for the municipality portion. If the RFP is obtained the City would not be able to have a broker, but rather go thru the company for their rates. A determination would need to be made if the RFP would be for both gas and electricity. There was additional discussion about using a broker instead of using a RFP. If a broker is used the City would not be allowed to have the RFP. When you use the RFP process the City would receive their own bids compared to a broker that would try to get a larger discount. Motion and second were made by Aldermen Justin Nelson/Putrich to send to Council without recommendation. Additional information will be brought to Council for discussion. The motion carried by voice vote and was unanimous. INVOICE# 1121 IN THE AMOUNT OF $17,062.50 FROM SPECTRA-TECH FOR MANHOLE LINING An invoice was received from Spectra-Tech in the amount of $17,062.50 for manholes lined with spectra shield for the City of Canton. Below is a list of manholes included: 2nd and Hickory 14 Hickory Maple and 1st Street 1st Avenue—Elm and Maple 2nd Avenue-Elm and Chestnut ft and Maple Motion and second were made by Alderman Justin Nelson/Putrich to send to Council for consideration the amount of$17,062.50 from Spectra Tech The motion carried by voice vote and was unanimous. APPLICATION FOR PAYMENT NO 1 IN THE AMOUNT OF $22,010.07 FROM LEANDER CONSTRUCTION INC FOR THE WWTP PRIMARY CLARIFIER VALVE ACTUATOR IMPROVEMENTS PROJECT. A payment application in the amount of$22,010.07 was submitted from Leander Construction Inc for the WWTP primary clarifier valve actuator improvements. The original contract sum was $112,999.00. This is a bond project. Motion and second were made by Aldermen Justin Nelson/West to send to Council for consideration in the amount of$22,010.07 from the bond fund for Leander Construction. The motion carried by voice vote and was unanimous. INVOICE 212 IN THE AMOUNT OF $4,725.00 FROM PROFESSIONAL CONTRACTING SERVICES FOR THE FIRE STATION WALL COLUMN REPAIRS PROJECT. An invoice was submitted from Professional Contracting Services Inc for the fire station wall column repairs in the amount of$4,725.00. Motion and second were made by Aldermen Justin Nelson/Putrich to send to Council for consideration in the amount of$4,725.00 to Professional Contracting Services. The motion carried by voice vote and was unanimous. APPLICATION FOR PAYMENT IN THE AMOUNT OF $367,464.58 FROM UCM FOR THE MFT RESURFACING WORK. An application for payment was received from UCM in the amount of$367,464.58 for the MFT resurfacing work. This is the first pay request. There will be an additional application coming forward for the remainder of the work. An additional payment application will be coming forward for the seal work. Motion and second were made by Aldermen Justin Nelson/West to send to Council for consideration in the amount of$367,464.58 to UCM for the MFT resurfacing work. The motion carried by voice vote and was unanimous. WTP FILTER NO. 6 REPAIR- BID FROM ALL SERVICES CONTRACTING IN THE AMOUNT OF $88,545.00. A bid from All Services Contracting in the amount of $88,545.00 was submitted for approval. The WTP has been replacing filters 1,2,3 and 4 over the last year. One certified installer is in the area that is qualified to do the work. This filter is currently out of service at the WTP and would need to be paid from the bond funds. The WTP has 7 out of the 8 filters in service, so this request would bring all 8 filters back into service. Motion and second were made by Alderman Justin Nelson/Putrich to send to Council for consideration in the amount of $88,545.00 for the WTP filter repairs from All Services Contracting. This will be paid from the bond funds. The motion carried by voice vote and was unanimous. BID RESULTS FOR SOUTH MAIN STREET SIDEWALK IMPROVEMENTS Kemper Construction, Inc. $13,869.75 Greg Foose Construction $22,744.64 Laverdiere Construction, Inc. $30,927.95 Leander Construction, Inc. $65,960.00 The engineers estimate was $26,000.00. Previous discussion took place regarding using the video gaming funds for the sidewalk projects. Motion and second were made by Alderman Justin Nelson/West to send to Council for consideration the bid from Kemper Construction in the amount of$13,869.75. The motion carried by voice vote and was unanimous. BID RESULTS FOR NORTH MAIN STREET SIDEWALK IMPROVEMENTS Greg Foose Construction $8,144.00 Kemper Construction, Inc. $12,424.00 Laverdiere Construction, Inc. $13,177.40 Leander Construction, Inc. $52,030.00 This project is in the TIF II area. The funds (if qualified) could be transferred from TIF 1 to TIF II. The IDOT paperwork has been started. Motion and second were made by Alderman Justin Nelson/West to send to Council for consideration the bid from Greg Foose Construction in the amount of$8,144.00 available. This would be taken from the general fund until TIF funds are available. Alderman Putrich is exempt from voting due to his property being inside of the TIF district. Mayor Fritz voted with the committee to satisfy a quorum. The motion carried by voice vote and was unanimous. BID RESULTS FOR EAST ASH STREET SIDEWALK IMPROVEMENTS PHASE 1 Kemper Construction, Inc. $10,593.66 Greg Foose Construction $13,524.00 Laverdiere Construction, Inc. $15,582.40 Otto Baum Company, Inc. $18,795.44 Leander Construction, Inc. $22,737.00 The recommendation would be to have this paid from the general fund until reimbursement could be made from the TIF II funds. Motion and second were made by Aldermen Justin Nelson/West to send to Council for consideration the bid from Kemper Construction in the amount of$10,593.66. The motion carried by voice vote and was unanimous. Alderman Putrich is exempt from voting due to his property being inside of the TIF district. Mayor Fritz voted with the committee to satisfy a quorum. BID RESULTS FOR THE EAST ASH STREET SIDEWALK IMPROVEMENTS PHASE II Kemper Construction, Inc. $7,570.00 Greg Foose Construction $9,064.95 Laverdiere Construction, Inc. $11,456.65 Otto Baum Company, Inc. $12,464.16 Leander Construction, Inc. $19,794.51 The recommendation is to pay from the general fund until reimbursement could be made from TIF II. Motion and second were made by Aldermen Justin Nelson/West to send to Council for consideration the bid from Kemper Construction in the amount of$7,570.00 from TIF II. The motion carried by voice vote and was unanimous. Alderman Putrich is exempt from voting due to his property being inside of the TIF district. Mayor Fritz voted with the committee to satisfy a quorum BID RESULTS FOR THE WWTP EAST PLANT PUMP IMPROVEMENTS Leander Construction $155,900.00 G.A. Rich and Sons Inc. $158,500.00 Kemper Construction $162,000.00 Laverdiere Construction $189,300.00 Motion and second were made by Aldermen Justin Nelson/Putrich to send to Council for consideration the bid from Leander Construction in the amount of $155,900.00 for the WWTP East Plant Pump improvements. This would be a bond project. The motion carried by voice vote and was unanimous FULLER JEWELRY AGREEMENT(REVOLVING LOAN/TIF FUND) Alderman Ellis asked to be excused from the discussion due to his involvement with the work on the project. Attorney Rabel explained that the revolving loan committee met Monday at 8:30 a.m. at City Hall. Mr. Fuller, Gerald Ellis, Mayor Fritz, Attorney Rabel and Chad Mayall were all present. The north wall has a significant amount of structural damage. The request is to receive funds from the revolving loan. The total cost of the project is $42,000.00. The request is to have 50% paid from the revolving loan. The committee recommended allowing $22,000.00 from the revolving loan fund for the project. The term would be at the interest rate of 3.0% not to exceed five years. The revolving loan has a requirement to have a 50% match from another fund. Motion and second were made by Aldermen Justin Nelson/West to allow up to $22,000.00 from the revolving loan fund. The interest rate would be 3.0% for a term not to exceed five years. The motion carried by voice vote and was unanimous SALE OF 723 SOUTH MAIN The City acquired the property located at 723 South Main. Previous discussion took place regarding the best way to sell the property. The recommendation was to try to sell the property on our own. The City would place an advertisement in the newspaper. A minimum bid of $18,000.00 would be set. It is recommended to use the proceeds from the sale of the property for sidewalk improvements. The request is to be able to put this property out for bid. The only work on the property was taking out the carpeting. The City used the public works staff to take the carpet out. Motion and second were made by Aldermen Justin Nelson/Putrich to send to Council for consideration with a minimum bid of$18,000.00. The motion carried by voice vote and was unanimous STINAUER 5TH AVENUE TIF PROPOSAL Steve Kline distributed a draft copy of the redevelopment agreement between the City of Canton and Stinauer Family Dentistry Inc. Steve Kline explained the project is based on preliminary estimates. The building is 3300 square feet and located on the commercial corner of Locust Street and 5th Avenue. The projected investment is based on the original proposal of 800,000.00. The projected assessed value is $160,000.00. Three lots are involved with an amount of$9,150.00 as the assessed value of the lots. The total projected assessed value is $150,850.00. The real estate tax increment is $14,789.00. The inflation rate is 2.5%. The total tax rate (2012) is 9.8038%. The year 2036 would be the last year the City would receive real estate tax increment from TIF II. The gross real estate tax increment would be $426,854.00. The net real estate tax increment would be $320,140.00. The Stinauer requested a reimbursement rate of 50% of the net increments. The net real estate tax increment amount of$320,140.00 divided in half would be $160,007.00. The maximum estimate (based upon the total projected investment) of $800,000.00--the total projected assessed value is $215,000.00. The accumulative gross real estate tax increment is $582,485.00. The net real estate tax increment would be $436,864.00. You would then take the $436,864.00 to divide by two to get the figure of$218,432.00. The potential developer share would be between $160,000.00 and 218,000.00 over the life of the TIF district. Project Description: The developer has proceeded to purchase and begin redevelopment of property located on the southwest corner of Locust Street and North 5th Avenue in Canton, Illinois, including real estate tax property identification numbers: 09-08-26-307-006; 09-08-26- 307-007 and 09-08-26-307-008 proceeding with plans to prepare the site and construct a new professional dental clinic. The estimated eligible project costs include: Land acquisition costs $100,000.00 Site preparation, clearing $92,000.00 Professional fees $35,000.00 Job training $2,000.00 Utilities extension $1,000.00 Interest Buy-Down $70,000.00 Total Estimated TIF costs $300,000.00 The total estimated TIF eligible project costs would be $300,000.00. In consideration for the developer having purchased the property and completing the project substantially as set forth the City agrees to extend to the developer the following incentives to assist the developer's project: A reimbursement of 50%of the net incremental increases in real estate taxes derived from this project. The developer shall receive reimbursements until the earlier of tax year 2035 payable in 2036 or until the developer has been reimbursed the total cumulative reimbursement sum of $175,000.00 for the developer's TIF eligible project costs. The City will establish a separate account within the special tax allocation fund for this Canton 2-RT 9/Chestnut Street TIF district designated as the Stinauer Family Dentistry, Inc Special Account. The eligible project costs of the developer shall not exceed in total $175,000.00. Steve Kline further explained: Every project is unique with different requirements and benefits to the City. Each redevelopment agreement is not required to be the same. Some of the earlier agreements in TIF 1 were entered into before the construction of the Cook facilities. When the Cook projects came it changed the operation of the TIF agreements. Originally when TIF 1 was established in 2004, the policy was 75% of the increment was to be spent on the IH site. This limited the amount that the City could negotiate with. These earlier projects caused the City to offer the most under the redevelopment plan that was approved in 2004. When the TIF 1 was amended in light of the Cook developments that term in the redevelopment plan was taken out of the plan. This gave the City the freedom to negotiate on any percentage that was desired. TIF 2 is a completely different plan without any limitations on how we negotiate with developers. The shopping Center project will continue to generate sales tax and was a substantial undertaking. The Council could explore the option of amending some of the earlier agreements if the developers would want to make some additional changes or improvements. This will be sent to the next finance committee meeting in November for further discussion. PROPOSAL FOR TWO GARBAGE TRUCKS AND A LANDFILL AGREEMENT Keith Plavec explained that he met with various garbage companies to discuss various options for garbage trucks. The City is scheduled for two new trucks which are in the amended budget. City Engineer Keith Plavec explained that he would like to purchase the new trucks that would have the tote systems for lifting and dumping garbage cans. This will be sent to Council with no recommendation. The City has been currently taking the solid waste from the City to Waste Management in Macomb. The contract will expire in April/May 2014. The request is to place the landfill disposal out for bid. This will be placed on next week's agenda for discussion. The Finance Committee adjourned at 7:47pm LEGAL&ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN COMMUNITY SERVICE DIRECTOR ORDINANCE The following ordinance was distributed for review: CHAPTER 25 DIRECTOR OF COMMUNITY SERVICES 1-25-1: CREATED: 1-25-2: DIRECTOR: 1-25-3: DUTIES AND RESPONSIBILITIES: 1-25-4: REMOVAL AND RESIGNATION 1-25-1: CREATED: There is hereby created the office of Community Services Director who shall create a feeling of greater personal responsibility and exhibit to the citizens a sense of concern for the welfare of the City of Canton. 1-25-2: APPOINTMENT, OATH, BOND: The Director of Community Services shall be appointed by the Mayor with the advice and consent of the City Council. The Director of Community Services shall be chosen on the basis of executive, administrative, and educational qualifications with special emphasis on the actual experience in, or knowledge of, accepted practice with respect to the office hereinafter set forth. Any person filling and discharging the duties of the office hereby created shall, before entering upon the duties of such office, take and subscribe the oath prescribed by law for Director of Community Services and shall execute a bond to the city in the penal sum of fifty thousand dollars ($50,000) with surety to be approved by the council, conditioned for faithful performance of the duties of his/her office. 1-25-3: DUTIES AND RESPONSIBILITIES The Director of Community Services shall be responsible to the Mayor for the overall management of a wide variety of programs and services designed to address the diverse needs of the community and shall promote a spirit of cooperation and partnership between the citizens and the city. In discharging this responsibility the Director of Community Services shall, as directed by the Mayor: (A) Provide professional advice to the Mayor. (B) Supervise and coordinate the administrative functions of all departments providing city services, including Public Works, Water, Wastewater, Police, and Fire departments. (C) Prepare a variety of studies, reports, and related information as may be required from time to time concerning the operations of the City departments. (D) Provide leadership and direction in the planning and direction of programs and projects to evaluate and study city operations. (E) Recommend policies and procedures to improve efficiency and effectiveness of City operations. (F) Coordinate activities with other departments and agencies as needed. (G) Direct and participate in short and long-range planning in coordination with City Council and recommend goals for a unified program of economic and community development. (H) Advise and work with City Council to develop strategies and initiate projects for economic redevelopment in downtown and target neighborhoods. (I) Work closely with the Spoon River Partnership for Economic Development. (J) Liaison with the city engineer and Director of Planning and Zoning. (K) Provide communication and reports regarding planning and zoning issues to the mayor and city council (L) Participate in addressing vacant and dangerous buildings and neighborhood blight. (M)Work closely with the Mayor, City Council, and other City officials in developing public information and community relations strategies. (N) Manage the City's public information and community relations activities by providing leadership and direction in the development of notices, flyers, brochures, newsletters, media releases, news articles and other informational materials about programs and services. (0) Ensure the City's website is an essential communication channel by coordinating the dissemination of information through the site. (P) Communicate official plans, policies, and procedures to staff and the general public by preparing and making presentations to staff, supervisors, boards, commissions, civic groups, members of the media and the general public. 1-25-4: REMOVAL AND RESIGNATION: The Director of Community Services shall receive such compensation as the Mayor and City Council shall fix from time to time. The Mayor may, with subsequent ratification by the City Council, enter into an employment contract which specifies in writing the level of compensation of the Director of Community Services, fringe benefits, including the level of support for the Director of Community Services' continuing professional education, agreements for separation pay upon termination of employment, other appropriate agreements describing the working relationship between the Director of Community Services and the elected officials and the Mayor and City Council's performance expectations for the Director of Community Services. This agreement may be reviewed and revised by mutual agreement of the parties at periodic intervals. That upon passage of this amendment, the City Clerk shall be instructed to forward to the codifiers of our Municipal Ordinance, the said Ordinance Amendment for insertion in its proper place in each copy of this Code within thirty (30) days of its final passage Motion was made by Alderman West/Putrich to send to Council for consideration. The motion carried by voice vote and was unanimous REQUEST TO CHANGE PUBLIC COMMENT RULES Alderman Jim Nelson wanted to allow the public additional time to be placed on the agenda for public participation. The current deadline to request to speak at a meeting is Monday at 5:00pm. Alderman Jim Nelson would like to extend this to Tuesday at 5:00pm. Alderman Nelson would also like to have public comments allowed at both the Council and Committee meeting. Alderman Justin Nelson said that having a cut off time Monday at 5:00pm allows the Council enough time to contact the public. If the time would be extended to Tuesday at 5:00pm the Council would not have enough time to contact the citizen. This will be placed on next week's agenda for further discussion. REQUEST FOR AMERICAN LEGION SPECIAL EVENT TO BE HELD ON OCTOBER 19, 2013 A request was submitted from the American Legion for a special event (Hog Roast) to be held October 19, 2013 from Noon to 1:00am. The event will be held in a fenced area on the south end of the American Legion building. This area is owned by the American Legion. Outside entertainment will be in this area until dark—it will be moved inside after dark. Alcohol will be served in the fenced in area. Motion and second were made by Alderman Justin Nelson/Putrich to send to Council for consideration. The motion carried by voice vote and was unanimous. AN ORDINANCE CREATING A SUB-CLASS LICENSE FOR PACKAGED LIQUOR SALES AND ESTABLISHING A LICENSE FEE Attorney Rabel explained that after reviewing the ordinance for packaged liquor stores it would be best to create a new class of license for the sale of beer and wine. If a new class is approved the City would still have the packaged liquor license restricted to three license within the City. If a packaged liquor store would want to sell beer and wine it would only be allowed if a license is available. The section of the code for packaged liquor stores requires a separate egress and ingress. This would prohibit a store (Hy-Vee, Kroger, Wal-Mart etc) from allowing customers to enter the front door of the building and be able to access the alcohol within the store. A separate door that would go directly into the area where the alcohol would be sold is required by the current ordinance. A new separate class of liquor license (beer and wine- not consumed on the premise) that does not require a separate entrance would be the best way to make it clear. Chief McDowell explained that having a new class of license separate from the packaged liquor store would be the best for law enforcement. Attorney Rabel explained that she needs to have some direction from the committee on how they would like to have an ordinance drafted. Alderman Justin Nelson suggested not allowing liquor within 100 feet from the inside of the door of the business for a beer and wine packaged liquor sale. The suggested annual fee would be set at $3,000.00 per year. The next available class of liquor license would be "H" Motion and second were made by Aldermen Justin Nelson/Putrich to send to Council for consideration. The motion carried by voice vote and was unanimous. OLIVE BRANCH LODGE RECOVERY AGREEMENT The recovery agreement explains that the City is the owner of a commercial lot located at the corner of Main Street and Chestnut Street and Olive Branch is the owner of a commercial building located at 108 North Main Street in Canton. Olive Branch and the City are desirous of repairing the south wall of the building located at 108 North Main Street, and in so doing using TIF money from the city to make the repairs, the total for the repairs costing $90,000.00, the City agreeing one half of the total wall repair to be forgiven and the other half being$45,000.00 without interest to be repaid upon the sale of the building if the sale occurs on or before 20 years from the date of this agreement. The City is desirous of putting a mural on the south wall of the Olive Branch building and the parties are desirous of putting all of the foregoing recitals into the terms and conditions of the agreement. Motion and second were made by Aldermen West/Justin Nelson to send to Council for consideration. The motion carried by voice vote and was unanimous. Alderman Putrich is exempt from voting due to his property being inside of the TIF district. Mayor Fritz voted with the committee to satisfy a quorum TRUE VALUE LEASE AGREEMENT The term of the lease is for 7 years beginning January 1, 2013 and ending January 1, 2020. This is concurrent with the Odd Fellows Lease. Carter shall pay the City a fixed rental of $10.00 annually, the receipt and sufficiency of such payment is acknowledged by the City. Carter shall pay for any and all utilities used on the property, including but not limited to gas, electricity, water, sewer and garbage pickup. This agreement was originally proposed in October 2012 by previous attorney Chrissie Peterson. Motion and second were made by Aldermen West/Justin Nelson To send to Council with no recommendation and make sure the 2012 tax bill is paid. The motion carried by voice vote and was unanimous. The Legal and Ordinance committee adjourned at 8:42PM COMMUNITY& INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH, CHAIRMAN UPDATE FROM MISSY TOWERY SRPED EXECUTIVE DIRECTOR CITY COUNCIL COMMUNICATION To: Honorable Mayor and Members of the City Council From: Missy Towery, Executive Director, SRPED Date: 10/04/13 Subject: Economic Development Briefing: 09/10/13-10/08/13 GENERAL ECONOMIC DEVELOPMENT POINTS RETAIL/COMMERCIAL/INDUSTRIAL DEVELOPMENT • Prepared for and attended first Recruitment of Industry Committee Meeting. • Prepared for and attended first Transportation Committee Meeting. • Working with Commercial Real Estate Developer from St. Louis, MO who has a client looking for 18,000 to 22,000 square feet. BUSINESS DEVEOPMENT,ATTRACTION AND SUPPORT • Met with two gentlemen who were interested in starting a Japanese Steakhouse. • Continued working with local business on their expansion plans. • Met with Jim Boyd of Illinois Small Business Development Center to discuss Illinois Ventures as a potential resource for Community Projects. • Shared medical device tax repeal e-mail from Steve Ferguson of COOK and submitted response to Senators Durbin and Kirk thanking them for their past support and urging support of repeal on the continuing resolution. • Discussed property options with local business owner who is looking for a new location. TOURISM REPORT • See Dana Smith's attached report OTHER • Assisted Economic Restructuring Committee on Color-Coded Map of Canton's Downtown area. • Began work with Treasurer Luker to track sales tax. • Presentation to Canton High School Seniors regarding what local employers expect from potential employees. • Attended event, "Going Green"—Funding Opportunities in Macomb, sponsored by Western Illinois Regional Council and the Economic Development Administration. • Attended Business Recourses Expo in Peoria sponsored by the Illinois Department of Commerce and Economic Opportunity. • Presentation for Retirees Leading Academy for Spoon River College. Motion and second were made by Aldermen Putrich/Justin Nelson to send to Council for consideration. The motion carried by voice vote and was unanimous. 61 EAST SIDE SQUARE The City is currently working with an interested party and negotiations are currently taking place on 61 East Side Square. The negotiations, grievance & personnel committee adjourned at 8:54pm NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JEREMY PASLEY, CHAIRMAN(absent) Tad Putrich (acting chair) PUBLIC WORKS CONTRACT This is a four year contract between the City of Canton and AFSCME. The wage increase over the four year period will be 2.75%, 2.75%,2.75% AND 3.0%. There is not a "me too" clause in the contract. The vacation time for 20-25 years of service was increased. Some language changes took place in the contract regarding comp time. The change outlines that comp time would be paid prior to the next fiscal year. There were only 8 changes from the previous contract. Motion and second were made by Aldermen Putrich/West to send the public works contract to Council for consideration. The motion carried by voice vote and was unanimous. CITY ATTORNEY EMPLOYMENT AGREEMENT This will be sent to executive session for discussion. The committee will come back to open session for further information. Motion and second were made by Aldermen Putrich/Justin Nelson to discuss in executive session. The motion carried by voice vote and was unanimous. ADJOURNMENT Motion and second were made by Alderman Putrich/Justin Nelson to adjourn into executive session for the purpose of personnel and pending litigation. (ILCS 120/2 © subsection 1,11) The motion carried by voice vote and was unanimous. The meeting returned to open session immediately following executive session to discuss the employment agreement for the City Attorney. NEGOTIATIONS, GRIEVANCE AND PERSONNEL Alderman Jeremy Pasley(Absent) Alderman Tad Putrich (Acting Chair) Roll Call: Aldermen Pasley, Lovell, Ellis,Justin Nelson, Pickel CITY ATTORNEY EMPLOYMENT AGREEMENT Motion and second were made by Aldermen Putrich/Justin Nelson to send to Council for consideration. The motion carried by voice vote and was unanimous. fu - •usiness the rical Committee meeting adjourned at 9:45pm. ....,,Ay -.na Pavley- ock City Clerk