HomeMy WebLinkAbout09-03-2013 Council Meeting Minutes A regular meeting of the Canton City Council was held on September 3, 2013 at 6:30 pm in the
Council Chambers, The Donald E. Edwards Way-50 North 4t" Avenue, Canton, Illinois 61520.
Aldermen in attendance:
Dave Pickel, Jim Nelson, Craig West, Gerald Ellis, Justin Nelson, John Lovell, Tad Putrich, Jeremy
Pasley
Aldermen absent:
Staff in attendance:
City Treasurer Kathy Luker, City Attorney Nancy Rabel, Mayor Jeffrey A Fritz, Community
Service Director Jason Strandberg, City Clerk Diana Pavley-Rock, Fire Chief Tom Shubert, Police
Chief Kent McDowell, City Engineer Keith Plavec, Public Works Director Bill Terry
Media in attendance:
Daily Ledger
Video Services by Joe Ginger
Others in the audience:
Representative from Good Energy
PLEDGE OF ALLEGIANCE OPENED THE MEETING
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman lustin X
Nelson
Alderman Pickel X
Alderman Jim X
Nelson
Alderman Putrich X
Alderman West X
PUBLIC PARTICIPATION
City Engineer Keith Plavec explained that discussion will take place later in the agenda about
the extension of the sanitary sewer. An agreement would have to be worked out with an out of
town rate for water and sewer. The property owner would sign a pre-annexation agreement.
The member present at the meeting had no interest in annexing into the City. The citizen did
not wish to address the Council.
CONSENT AGENDA
Minutes of Council Meetin~ held Au~ust 20. 2013
Minutes of Mechanical Committee Meetin~ held Au~ust 27. 2013
Motion and second was made by Aldermen Jim Nelson/Justin Nelson to accept the minutes as
presented and be placed on file.
The motion carried by voice vote and was unanimous.
COMMITTEE REPORTS:
PUBLIC SAFETY & TRAFFIC
ALDERMAN JIM NELSON, CHAIRMAN
POLICE REPORT
Motion and second were made by Aldermen Jim Nelson/Pickel to approve the police report
and place it on file.
The motion carried by voice vote and was unanimous.
FIRE REPORT
Motion and second were made by Aldermen Jim Nelson/Pasley to approve the fire report.
The motion carried by voice vote and was unanimous.
IMPROVEMENTS TO CITY SIDEWALKS/HANDICAP ACCESSIBILITY
City Engineer Keith Plavec explained that a few areas of city sidewalks have been examined for
handicap accessibility. Initially Ash Street to Hy-Vee on Main Street (East Side) was being
evaluated for handicap accessibility. The areas being evaluated are due to recent complaints.
Below are some of the areas being considered:
• The area on 15Y Avenue and access to the high rise and Hy-Vee.
• The National Bank drive way curb
• Papa John's entrance
• South Main
Measurements were taken-15t Avenue was broken into six spots totaling $147,000.00. Main
Street (entrance to The National Bank and Papa John's) would be one of the main focus points.
The driveway between The National Bank and the old KFC property would require cutting of the
curbs. The National Bank entrance would be $13,000.00. The cost for the Papa John's area
would be $5500.00 for a total of $18,500.00
Motion and second were made by Aldermen Jim Nelson/Pickel to allow up to $20,000.00 from
the TIF 2 funds for sidewalk repairs on the East Side of Main from Ash Street to Hy-Vee. The
remainder to be done after a review of TIF 2 funds takes place.
DISCUSSION:
Alderman Justin Nelson suggested doing the remainder of the sidewalks using funds from the
General fund to reimburse the TIF fund.
Amended motion and second were made by Alderman Jim Nelson to go up to 30,000.00.
DISCUSSION:
City Engineer Keith Plavec suggested doing 15` Avenue-the first section from Ash Street to
Olive. This would be an additional $16,250.00.
Further discussion took place regarding which areas would be best to complete.
Alderman Jim Nelson withdrew the amended motion and requested to go back to his original
motion.
Motion and second were made by Aldermen Jim Nelson/Pickel to allow up to 20,000.00 from
the TIF 2 funds for sidewalk repairs on the East Side of Main Street from Ash Street to Hy-Vee.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman Justin X
Nelson
Alderman Pickel X
Alderman Jim X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
Maple Steet to the railroad area is not in the TIF district. Alderman Jim Nelson stated that he
would leave this area for the planning discussion. Keith Plavek explained that you could do
either the East side or the West side. The video gaming fund has a balance of $9,800.00. The
City receives approximately $3,000.00 per month from video gaming revenue. If the City
wanted to do one of the sides it could be paid back by the video gaming fund by the end of
December. The City could do the work and then reimburse the fund back as the video gaming
funds are received. Keith Plavec suggested doing the west side.
Motion and second were made by Aldermen Jim Nelson/Pickel to use the video gaming funds
to finish Maple Street on South Main to the railroad tracks at a cost of $17,088.00.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman Justin X
Nelson
Alderman Pickel X
Alderman Jim X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
CHS HOMECOMING PARADE ROAD CLOSURE
The CHS Homecoming Parade will be held on September 27, 2013 at 3:30pm. Lineup will begin
on Maple Street. A request for road closure was submitted along with a certificate of liability
insurance.
Motion and second were made by Aldermen Jim Nelson/Justin Nelson to approve the CHS
homecoming parade road closure.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman Justin X
Nelson
Alderman Pickel X
Alderman 1im X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
PARKING ON 11T" AVENUE BETWEEN LOCUST STREET AND ASH STREET
Chief McDowell explained that he measured the road just off of Sunview. The road is 30 feet
wide. Office Lingenfelter evaluated this area and stated that the traffic was heavy to moderate.
Chief McDowell explained that he would be visiting with the residents and giving them an
advance notice about a no parking ban-especially during school hours. This will be placed on
the agenda in two weeks for further discussion.
STREETS AND GARBAGE
ALDERMAN DAVE PICKEL, CHAIRMAN
REQUEST TO PURCHASE NEW VEHICLE/PLOW FOR THE STREET DEPARTMENT
This is a budgeted expense that would replace a 1990 GMC pickup truck with over 200,000
miles. The purchase would be for a 2012 Ford F250 4X4 at a state bid price of $23,140.00 along
with a plow at a cost of $4,367.00. The total purchase will be for a total of $27,507.00.
Motion and second were made by Aldermen Pickel/Justin Nelson to approve purchase.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman lustin X
Nelson
Alderman Pickel X
Alderman Jim X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
REQUEST TO PURCHASE LIQUID DE-ICER TANK FOR SNOWPLOW
The request is to purchase a liquid de-icer for a snowplow from Koenig Body and Equipment for
a cost of $2,765.00. The City crew will install the de-icer tank.
Motion and second were made by Aldermen Pickel/Justin Nelson to approve purchase.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman lovell X
Alderman Ellis X
Alderman lustin X
Nelson
Alderman Pickel X
Alderman Jim
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
LAKE, BUILDINGS & GROUNDS
ALDERMAN JOHN LOVELL, CHAIRMAN
PUBLIC WORKS, WATER & SEWER
ALDERMAN GERALD ELLIS, CHAIRMAN
APPLICATION FOR PAYMENT NO 10 AND FINAL IN THE AMOUNT OF $79.733.15 FROM ALL
SERVICING CONTRACTING FOR THE WTP FILTER NO 1& 3 REHAB AND 2 AND 4
Motion and second was made by Aldermen Ellis/Justin Nelson to approve the application for
payment No. 10 and final in the amount of $79,733.15 from All Servicing Contracting for the
WTP filter No 91 & 3 rehab from the bond funds.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman lustin X
Nelson
Alderman Pickel X
Alderman Jim X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
CHANGE ORDER NO 4 FROM ALL SERVICE CONTRACTING FOR THE WTP FILTER NO 1& 3
REHAB.
This is a deduction on the change order due to the fact that it didn't take as much work as previously
anticipated .............creating a credit in the amount of $20,944.54. The contract extension was until
August 9, 2013. The total contract cost is $329,583.46.
Motion and second was made by Aldermen Ellis/Putrich to accept the change order No 4 for
the decrease.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman Justin X
Nelson
Alderman Pickel X
Alderman !im X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
APPLICATION FOR PAYMENT NO 2 FROM OTTO BAUM FOR TRUE VALUE GARDEN CENTER
IMPROVEMENTS.
The total amount of the application for payment is $54,769.14 to be paid from TIF 1 funds.
Motion and second was made by Aldermen Ellis/Justin Nelson to approve the application for
payment No 2 from Otto Baum for True Value Garden Center Improvements in the amount of
$4,769.14 from TIF 1 funds.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman Justin X
Nelson
Alderman Pickel X
Alderman Jim X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
APPLICATION FOR TIF BENEFITS FROM NICHOLAS ORWIG
Property address: 409, 411 North Main and 5 East Ash Street
Discussion took place regarding the TIF application submitted by Nicholas Orwig. The request
was in the amount of $4,500.00 for work completed. The work completed was considered
"maintenance work" to the building that consisted of pressure washing and painting at the
property located at Main and Ash. The application submitted did not have any language that
prohibits against this type of work.
It was determined that future requests should have very clear language that outlines the
requirements for TIF funding.
Motion and second was made by Aldermen Ellis/Pickel to place on the finance committee
agenda for further discussion.
The motion carried by voice vote and was unanimous.
CANTON SEAL COAT PROJECT 13-00000-02-GM
The bid opening for the Canton Seal Coat project 13-00000-02 took place today. Three
companies submitted a bid for the project. The following all submitted bid quotes.
RA Cullinan
IRC Inc.
Laverdiere Construction
This project was previously sent out for bid 1-2 months ago and the bids came in high. The City
decided to re-bid this to see if lower bids could be obtained. IRC is the low bidder with a bid of
$84,858.20. The engineers estimate was $74,000.00.
When the bid came in the first time RA Cullinan was the only bidder with a bid price of
$117,000.00. The new bid received is approximately $32,000.00 lower than the previous bid.
Laverdiere Construction bid price was $98,000.00. RA Cullinan bid $108,000.00.
The recommendation is to do the work with IRC Incorporated at $84,858.20 from the MFT
funds.
Motion and second was made by Aldermen Ellis/Justin Nelson to approve the seal coat project
from IRC Incorporated at the bid price of $84,858.20.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman Justin X
Nelson
Alderman Pickel X
Alderman Jim X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
FRESH FIRE CHURCH WATER BILL
Jason Strandberg explained that a letter was prepared from the previous Mayor Kevin Meade
authorizing the waiver of an $11,000.00 water bill for Fresh Fire Church if they would annex the
property into the City.
Jason Strandberg explained that Fresh Fire Church does not own the property--- thus making
the agreement invalid. Jason has since talked with the owner and stated that he would be ok
with the previous deal.
Attorney Rabel explained that the agreement that Mayor Meade previously made would not be
valid because you can't enter into an agreement with someone that does not own the property.
This should have had consent of the Council and it did not.
Alderman Pasley said that there are a lot of people that can't pay their bills and he doesn't
think it is something that the City should do. Alderman Pasley recommended a payment plan
agreed upon by both parties.
The amount that is past due was billed at an out of town rate. The services has since been
changed to an in town rate.
Motion and second was made by Aldermen Justin Nelson/Ellis to forgive the out of town
portion of the outstanding bill with an agreement to annex into the City and make a payment
plan.
Comptroller Caty Campbell said that a written document of policies for the water department is
currently being worked on. This will be passed out in the next month for review. Typically the
payment plan is over a 6 month period on outstanding water bills. This will be brought back to
the committee for further discussion.
Public Works Director Bill Terry said there have been several leaks-which could account for
the large bill.
Alderman Jim Nelson asked if the previous council approved in town rates for an out of town
customer. It was determined that the council did not approve this-it was the previous Mayor
that told the supervisor to put them on in town rates.
Amended Motion and second were made by Aldermen Justin Nelson/Ellis to lower the entire
bill down to the in town rate, annex into the City and take the payment plan out until a figure is
reviewed.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman Justin X
Nelson
Alderman Pickel X
Alderman Jim X
Nelson
Alderman West X
Alderman Putrich X
The motion failed.
Community Service Director Jason Strandberg will let the owners know that all of the options
are being reviewed and additional information will be provided.
PURCHASE OF SANITARY AND STORM SEWER MANHOLES
This is a budgeted expense that would come from the system maintenance budget. The total
amount in the budget was $20,000.00.
Motion and second was made by Aldermen Ellis/Pickel to approve the purchase of the sanitary
and storm sewer manholes up to $20,000.00.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman Justin X
Nelson
Alderman Pickel X
Alderman 1im X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
PURCHASE OF SANITARY AND STORM SEWER MANHOLE LINING
Motion and second was made by Aldermen Ellis/Pickel to waive the bidding process for the
purchase up to the $30,000.00.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman lovell X
Alderman Ellis X
Alderman Justin X
Nelson
Alderman Pickel X
Alderman Jim X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
Motion and second were made by Aldermen Ellis/Pickel to contract with Spectra Tech for the
manhole lining up to the budgeted amount.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman Justin X
Nelson
Alderman Pickel X
Alderman Jim X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
PURCHASE OF HYDRANTS
Motion and second was made by Aldermen Ellis/Justin Nelson to approve the purchase of the
sanitary and storm sewer manhole lining in the amount of $16,000.00.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman lustin X
Nelson
Alderman Pickel X
Alderman Jim X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
ELECTRIC AGGREGATION WITH GOOD ENERGY
A representative from Good Energy explained that a resolution was prepared to authorize the
City to sign a contract on the re-bid day (TBD) which would be in late September or October. If
the City would decide to engage in a contract with Good Energy it is recommended that the
resolution be approved.
The resolution from Good Energy was not provided to the City for the agenda packet so this
item will have to go to the committee meeting next week for discussion; however the City could
approve the agreement with Good Energy and approve the resolution at the next Council
meeting.
Motion and second was made by Aldermen Ellis/Jim Nelson to accept the professional service
agreement with Good Energy
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman Justin X
Nelson
Alderman Pickel X
Alderman 1im X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
A resolution will be placed on next week's committee agenda for review and discussion.
EAST CHESTNUT SANITARY SEWER EXTENSION
City Engineer Keith Plavec explained that there are some empty lots for sale on East Chestnut
Street which is county property. The person that bought the lot wants to build a house on the
lot and hook up to city water and city sewer. The individual would like to annex into the City.
The side yard setbacks would need to be requested. The surrounding houses are not annexed
into the City. The owner contacted GM Mechanical and received a quote of $6,000.00 to
service the house. The cost to extend the sewer down and put in a manhole would be
$10,000.00. The suggestion is to have the city pay the difference between the two prices and
have the other properties annexed into the city as well.
The owner would pay out of town rates for the water. They would apply for a variance for
wider setbacks.
The property owner to the west does not seek to annex.
The City would like to invest $4,000.00 to run a service line.
Motion and second was made by Aldermen Ellis/Putrich to approve the expenditure of the
$4,000.00 to run the service line paid from the system maintenance fund.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman lovell X
Alderman Ellis X
Alderman Justin X
Nelson
Alderman Pickel X
Alderman 1im X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
SMOKE TESTING OF SANITARY STORM SEWER
During the spring some of the residence on Lincoln Street experienced flooding in their
basements after heavy rainfall. City Engineer Keith Plavec looked at some of the manholes and
suggested smoke testing. Lincoln Street, Bradley Corner and the Industrial Park would be areas
targeted. The City would notify people of the smoke testing taking place in the sanitary storm
sewers. The total cost is $4,600.00 for the section of smoke testing in the storm sewers that
would be performed in September.
Motion and second was made by Aldermen Ellis/Jim Nelson to approve the smoke testing of
the sanitary storm sewer.
ROLL CALL Yes No Absent
Alderman Pasley X
Alderman Lovell X
Alderman Ellis X
Alderman Justin X
Nelson
Alderman Pickel X
Alderman Jim X
Nelson
Alderman West X
Alderman Putrich X
The motion carried.
COMMUNICATIONS FROM MAYOR JEFFREY A FRITZ
OATH OF OFFICE--- OFFICER KEATON CANEVIT
City Clerk Diana Pavley-Rock administered the oath of office to Keaton Canevit. Keaton will be
going to the police academy on September 29, 2013.
FIRE AND POLICE COMMISSION APPOINTMENTS
Mayor Fritz explained that there are currently two openings for the fire and police commission.
Samantha Norton will be reappointed to a three year term. Mayor Fritz submitted the name of
Jackie Kohler for a three year term.
Motion and second were made by Aldermen West/Pickel to confirm the appointments of
Samantha Norton and Jackie Kohler to the fire and police commission.
The motion carried by voice vote and was unanimous.
OLD BUSINESS
NEW BUSINESS:
A RESOLUTION FOR TEMPORARY CLOSURE OF A STATE MAINTAINED ROADWAY FOR A
PUBLIC EVENT. # 4032
Motion and second were made by Aldermen Justin Nelson/Pasley to approve the resolution
and place it on file.
The motion carried by voice vote and was unanimous.
ADJOURNMENT
Motion and second was made by Aldermen Pickel/Justin Nelson to adjourn without the need
for executive session.
The motion carried by voice vote and was unanimous.
Ma r Jeffr y A Fritz
~ ~ r`
ity Clerk Diana Pavley-Rock