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HomeMy WebLinkAbout08-27-2013 Mechanical Minutes MECHANICAL COMMITTEE OF CANTON CITY COUNCIL Tuesday, August 27, 2013 6:30 pm Donald E. Edwards Way Historic Depot 50 N. 4th Avenue Canton I161520 Aldermen in attendance: Aldermen West, Tad Putrich, Jim Nelson, Dave Pickel, Justin Nelson, Gerald Ellis Aldermen Absent: Aldermen John Lovell, Jeremy Pasley Staff in attendance, Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Police Chief Kent McDowell, Fire Chief Tom Shubert, Community Service Director Jason Strandberg, City Engineer Keith Plavec, WTP Superintendent Greg Pollitt, Street Supervisor Danny Dare, Public Works Director Bill Terry Others in attendance: George Hall, Brenda Dilts Media in attendance: The Daily Ledger, Fulton Democrat, Journal Star Video Services by: Joe Ginger PUBLIC SAFETY & TRAFFIC ALDERMAN JIM NELSON, CHA/RMAN POLICE REPORT Chief McDowell explained that he made some changes to the format of the police report and would welcome any suggestions. The K-9 dog (Halo) recently had a stroke and she will be off duty for two weeks. It has not been determined at this time if she will be able to return to work. Motion and second were made by Aldermen Jim Nelson/Pickel to send to Council for consideration. The motion carried by voice vote and was unanimous. FIRE REPORT Chief Shubert explained that he is currently working on making some changes to the monthly fire report and would welcome any suggestions. Motion and second were made by Aldermen Jim Nelson/Pickel to send to Council for approval. The motion carried by voice vote and was unanimous. DISCUSSION ON PARKING BAN DURING SNOWFALL This will be sent to a future mechanical committee meeting for further discussion. DISCUSSION ON HANDICAP ACCESSIBILITY ON CITY SIDEWAIKS A few people have raised concerns regarding handicap accessibility on some of the City sidewalks. Main Street and 15t Avenue are both inside the TIF district and could be reviewed for making some of the areas accessible for people in wheelchairs. City Engineer Keith Plavec explained that the public works secretary received a phone call from a resident that was wheelchair bound. The resident expressed concerns regarding the fact that there are no sidewalks on Beech Street up to Tamarack. The area from Linn Street to the downtown area has roads that are very narrow with faster traffic-causing problems for handicap people in wheel chairs. This makes it unsafe for the concerned citizen. Keith stated that he has reviewed some of the areas. ADA requirements have changed for handicap ramps which has more requirements and standards. Keith looked at the east side of North Main Street by the National Bank and reviewed the possibility of taking out the curb and the sidewalks and replacing a section near the old KFC building (and the entrance). The estimated cost for this small section was $21,300.00. The second was the west side of 15Y Avenue. The new ADA standards say you can't have any obstructions in the area where you come off of the ramp or go onto the ramp. You may need to move inlets or shift the sidewalks. The estimated cost from Ash to Sycamore Street along the west side is $150,000.00 this replaces sidewalks at driveways where needed. The last area is South Main Street from Maple to the railroad tracks. This is just one section. The East and the West side would be $33,000.00. The City has to pay prevailing wages which causes the prices to be higher. The City could decide to break up the areas that would be fixed. Alderman Nelson explained that the area near Papa John's should be reviewed. The TIF district is one way to make improvements that would enhance the quality of life for the Citizens of Canton. Using the Video Poker Tax for sidewalk improvements would be another good source of revenue for the project. Motion and second were made by Aldermen Jim Nelson/Pickel to have Keith and Bill look at North Main from Ash Street to Hy-Vee and bring back a cost that would come from the TIF 2 funds this year. The motion carried by voice vote and was unanimous. REQUEST FOR CHS HOMECOMING PARADE ROAD CLOSURE The CHS Homecoming Parade will be held on September 27, 2013 at 3:30pm. Lineup will begin on Maple Street. A request for road closure was submitted along with a certificate of liability insurance (needs to have updated insurance certificate) Motion and second were made by Aldermen Jim Nelson/Ellis to send to Council for consideration with the updated insurance certificate. The motion carried by voice vote and was unanimous. PARKING ON 11T" AVENUE BETWEEN LOCUST STREET AND ASH STREET - DISCUSSION ON NO PARKING Alderman Jim Nelson explained that the traffic from 11th Avenue between Locust to Ash Street can be very congested especially now that school is back in session. Cars are parked on the street, which makes the road very narrow for traffic. Alderman Nelson suggested having no parking during set times. Chief McDowell said you either prohibit parking atong the street or you implement no parking between 6:OOam to 6:OOpm........especially during the school year. Motion and second were made by Aldermen Jim Nelson/Pickel to consider temporary no parking from 11th Avenue from Chestnut Street to Ash Street from 6am to 6pm. The motion carried by voice vote and was unanimous. PARKING ON WEST CHESTNUT STREET BETWEEN AVENUE B AND AVENUE F Alderman Justin Nelson said there is parking allowed on both sides of the streets which creates a problem as cars are traveling up and down the road. This will be further reviewed ad additional information will be brought back. The Public Safety and Traffic Committee adjourned at 7:44pm. STREETS & GARBAGE ALDERMAN DAVE PICKEL REQUEST TO PURCHASE NEW VEHICLE/PLOW FOR THE STREET DEPARTMENT This is a budgeted expense that would replace a 1990 GMC pickup truck with over 200,000 miles. Motion and second were made by Aldermen Pickel/Jim Nelson to send to Council for consideration. The motion carried by voice vote and was unanimous. REQUEST TO PURCHASE LIQUID DE-ICER TANK FOR SNOWPLOW The City has a 2010 truck that didn't have a tank when purchased. A tailgate mount is available for the 2010 vehicle for a de-icer. Motion and second were made by Aldermen Pickel/Ellis to send to Council for consideration. The motion carried by voice vote and was unanimous. The Streets and Garbage Committee adjourned at 7:47pm. LAKE, BUILDINGS & GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN(AbsentJ Alderman Pickel- Acting Chair WATER QUALITY UPDATE--- GREG POLLITT Greg Pollitt reported that currently the City is pumping water from the well source. The chemistry is balanced and the hardness level is under control. Greg further explained that the water is better than it has been in several years. There is a huge advantage to the source that the City is now able to use. MEMORIAL TREE FOR FIRE DEPARTMENT Someone donated the money to plant a tree at the fire department in honor of former Fire Chief Ernie Russell. This does not require Council action. The Lake, Building and Grounds committee adjourned at 7:53pm. PUBLIC WORKS, WATER & SEWER ALDERMAN GERALD ELLIS, CHAIRMAN APPLICATION FOR PAYMENT NO 10 & FINAL IN THE AMOUNT OF $79 733 15 FROM ALL SERVICE CONTRACTING FOR THE WTP FILTER NO 1& 3 REHAB. This will be paid from the bond funds and concludes this contract. Motion and second were made by Aldermen Ellis/Jim Nelson to send to Council for consideration. The motion carried by voice vote and was unanimous CHANGE ORDER NO 4 FROM ALL SERVICE CONTRACTING FOR THE WTP FILTER NO 1& 3 REHAB This is a deduction on the change order due to the fact that it didn't take as much work as previously anticipated .............creating a credit. Motion and second were made by Aldermen Ellis/Jim Nelson to send to Council for consideration. The motion carried by voice vote and was unanimous. APPLICATION FOR PAYMENT NO 2 FROM OTTO BAUM FOR TRUE VALUE GARDEN CENTER IMPROVEMENTS The total amount of the application for payment is $54,769.14 to be paid from TIF 1 funds. Motion and second were made by Aldermen Ellis/Pickel to send to Council for consideration. The motion carried by voice vote and was unanimous. APPLICATION FOR TIF BENEFITS FROM NICHOLAS ORWIG A TIF application was received from Nicholas Orwig requesting $4500.00 for reimbursement of work completed. The projected cost of pressure washing and painting the building was included. Further discussion took place regarding the use of the TIF funds for something that is being considered as "maintenance work" rather than major improvements. Since he applied under the current regulations changes should not be made on this particular request. Changes could be made in future requests if so desired. Motion and second were made by Aldermen Ellis/Pickel to send to Council for consideration. The funds would come from the TIF 2 fund. Discussion: City Treasurer Kathy Luker explained that the City recently paid $800,000.00 to Canton Crossing Corporation. $295,000.00 came from TIF 1 and $455,000.00 came from the general fund. This left the TIF 2 with a small balance. The City will be receiving TIF 2 money in the amount of $45,865.16. The motion carried by voice vote and was unanimous. CANTON SEAL COAT PROJECT 13-00000-02 GM Bids will be due next Tuesday. Motion and second were made by Aldermen Ellis/Jim Nelson to send to Council for approval. The motion carried by voice vote and was unanimous FRESH FIRE CHURCH WATER BILL Community Service Director lason Strandberg explained that previous Mayor Kevin Meade had a letter prepared to write off an outstanding water bill in the amount of $11,000.00. The owner was aware that some prior communication (with the previous administration) took place about annexing the property into the City upon having the outstanding water bill in the amount of $11,000.00 waived. Jason explained that the decision would be up to the current Council; however he struggles with the idea of waiving an $11,000.00 water bill. Several of the aldermen expressed concerns about waiving the bill. Motion and second were made by Aldermen Ellis/Pickel to send to Council for consideration. The motion carried by voice vote and was unanimous. REQUEST TO PURCHASE SANITARY AND STORM SEWER MANHOLES This is a budgeted expense that would come from the system maintenance budget. The total amount in the budget was $20,000.00. Motion and second were made by Aldermen Ellis/Jim Nelson to send to Council for consideration. DISCUSSION: Alderman Pickel asked why these items need to come to the Council if it is approved in the budget. It was suggested that these items (budgeted items) be worked out administratively and not be brought to Council. The motion carried by voice vote and was unanimous. REQUEST TO PURCHASE SANITARY AND STORM SEWER MANHOLE LINING Last year the City used Spectra Tech and was very pleased with them. Spectra Tech was contacted again this year and a bid was obtained. The City would purchase the manhole linings for the budgeted amount of $30,000.00. Motion and second were made by Aldermen Ellis/Nelson to send to Council for consideration. The motion carried by voice vote and was unanimous. REQUEST TO PURCHASE HYDRANTS The City budgeted $16,000.00 for 8 hydrants. Public Works Director Bill Terry would like to order the 8 hydrants at this time to allow for delivery time. Motion and second were made by Aldermen Ellis/Pickel to allow for the purchase of 8 hydrants in the amount of $16,000.00 and send to Council for consideration. The motion carried by voice vote and was unanimous. ELECTRIC AGGREGATION PRESENTATION- JEROD MCMORRIS OF GOOD ENERGY Jerod McMorris(Energy Consultant) from Good Energy expiained that Canton put a referendum on the ballot (which was successful) to allow for electrical aggregation for residential customers over a year ago. Two years ago discussion took place with Good Energy; however the Council selected Integrys at the time. The hopes of tonight's presentation is to change from Integrys to Good Energy. What Good Energy does is purchasing Energy by working with multiple communities all at the same time-and taking them all out to bid at the same time. This gives the lowest pricing to Good Energy. Good Energy will work with 4-5 suppliers such as Constellation, Integrys, Homefield Energy, Energy First and Direct Energy. By working with multiple suppliers they are able to negotiate the lowest price. When the City selected Integrys Energy the price was 4.65 cents per kilowatt. Good Energy went out to bid two weeks later and received a price of 4.08--- this represents 20% lower. This was done based upon size (200,000 households in 52 communities. A list of communities that participates with Good Energy was provided in the presentation materials. Good Energy is located at Commerce Building 416 Main Street in Peoria along with an office in Edwardsville Illinois. Offices in other states are located in New York, Texas, Ohio and Connecticut. Good Energy plans on taking round one and round two out for re-bids in September. This will not change their current contract. They have a contract until June 2014. The City also has a contract until June 2014 with Integrys. Good Energy could sign an extension at any point. The market is currently trending down. If the City would decide to select Good Energy, the contract with Integrys would change to Good Energy in June 2014. The following steps would need to be taken to change from Integrys to Good Energy. 1. Select Good Energy and have an agreement signed. The end of September would have new pricing. The market is low due to the low temperatures during the summer months. 2. Pass a resolution giving Mayor Fritz the authority to sign a contract on bid day. The bid day would take place in Peoria. The pricing would come to one central location and then disbursed throughout. One supplier is selected, but the length of the contract would be determined by the Council. Good Energy gets paid by the winning supplier, not by the City of Canton (.00075) It was explained that there are no hidden fees or pass thru fees. City Treasurer Kathy Luker stated that the City talked to Constellation in the past regarding the City's energy cost and going out for bids. Kathy stated that she knew that she wanted to go to all companies that were interested for an RFP so the best price could be guaranteed. Kathy is speaking for the commercial side of electricity rather than the residential side. Good Energy would reach out to Consolation, Integrys and the other companies and explain that the City of Canton has their City load. (water treatment plant, wtp plant, city building, depot etc.) that doesn't qualify for the municipal aggregation (there is a load threshold for businesses) and get a pricing sent to the City from multiple companies. Further discussion took place regarding the current contract with Integrys. Once the contract expires with Integrys, then a new contract could be made with Good Energy. The contract with Integrys expires in June 2014. The rates would be locked in at the end of September, but the rate would not kick in until June 2014. The decision would need to be made by the next Council meeting. Illinois.org is the website that has every community's price and what company is servicing them. Kathy explained that she would recommend that the City go out for bid on the City's energy supplier. Motion and second were made by Aldermen Ellis/Pickel to send to Council for consideration. The motion carried by voice vote and was unanimous. EAST CHESTNUT SANITARY SEWER EXTENSION City Engineer Keith Plavec explained that there are some empty lots for sale on East Chestnut Street. The property is in the County. The person that bought the lot wants to build a house on the lot and hook up to City water and City Sewer. The individual would like to annex into the City. The side yard setbacks would need to be requested. The surrounding houses are not annexed into the City. The owner contacted GM Mechanical and received a quote of $6,000.00 to service the house. The cost to extend the sewer down and put in a manhole would be $10,000.00. The suggestion is to have the City pay the difference between the two prices and have the other properties annexed into the City as well. Motion and second were made by Aldermen Ellis/Jim Nelson to have the City pay the difference of $4,000.00 with hopes of annexing the property into the City. The motion carried by voice vote and was unanimous. SMOKE TESTING OF SANITARY STORM SEWER During the Spring some of the residence on Lincoln Street experienced flooding in their basements after heavy rainfall. Keith Plavec looked at some of the manholes and suggested smoke testing. The Lincoln Street and Bradley Corner and the Industrial Park area would be areas targeted. The City would notify people of the smoke testing taking place in the sanitary storm sewers. The total cost is $4600.00 for the section of smoke testing in the storm sewers. The work would be performed during the month of September. Motion and second were made by Aldermen Ellis/Pickel to allow the expenditure of $4600.00 for smoke testing and send to Council for consideration. The motion carried by voice vote and was unanimous. ADJOURNMENT The 'ng a urned with ut the need for executive session. ~Jc~ Di av ey-Rock City Clerk