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Home My WebLink About08-20-2013 Council Meeting Minutes City of Canton Council Meeting The Donald Edwards Way (Historic Depot) Canton II 61520 OS-20-2013 6:30pm A regular meeting of the Canton City Council was held on August 20 2013 (6:30PM) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. STAFF IN ATTENDANCE Attorney Nancy Rabel, City Clerk Diana Pavley-Rock, Mayor Jeffrey Fritz, City Treasurer Luker, Police Chief Kent McDowell, Fire Chief Tom Shubert, Comptroller Caty Campbell, Public Works Director Bill Terry, City Engineer Plavec, Community Service Director Jason Strandberg MEDIA IN ATTENDANCE: Daily Ledger- Fulton Democrat Video Services by Joe Ginger OTHERS IN THE AUDIENCE: PLEDGE OF ALLEGIANCE OPENED THE MEETING. ROLL CALL Ves No Absent ALDERMAN PASLEY X ALDERMAN LOVELL X ALDERMAN ELLIS X ALDERMAN JUSTIN X NELSON ALDERMAN PICKEL X ALDERMAN JIM X NELSON ALDERMAN PUTRICH X ALDERMAN WEST X 1 PUBLIC PARTICIPATION CONSENT AGENDA Minutes of Council meeting held August 6, 2013 Minutes of Clerical Committee meeting held August 13, 2013 Motion and second were made by Aldermen West/Jim Nelson to accept the minutes, bills and treasurer's report as presented and place them on record DISCUSSION: Treasurer Kathy Luker reported the total amount of bills paid for the month at $669,252.91. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: FINANCE- ALDERMAN JUSTIN NELSON, CHAIRMAN CANTON LAKE PLAYGOUND last week at the committee meeting a proposal was made not to exceed $15,000.00 for the playground equipment at Canton Lake. A quote was received from Game Time in the amount $13,368.72. Monkey Bar Builders LLC from Bloomington would come in to install the equipment with the City crew for a cost of $1,500.00. The installation cost without the City Crew would be approximately $8,000.00 so this would be a significant savings to have the City crew install the equipment with the supervision of Monkey Bar Builders LLC. Motion and second were made by Aldermen Justin Nelson/Lovell to accept the proposal. DISCUSSION: Some further discussion took place regarding the equipment and if it allows additional equipment to be added if desired in the future. Keith Plavec explained that he would have to check with the company to see if additional pieces could be added. Some of the Aldermen expressed concerns about spending up to $15,000.00 for what appears to be a small amount of playground equipment. It was recommended to have a committee developed with two aldermen to further investigate options and prices. Treasurer 2 Kathy Luker explained that $72,000.00 was designated to be spent at the Canton Lake from a recent lawsuit. The money is currently in the general fund. Motion and second were made by Aldermen lustin Nelson/Lovell to send the item back to the committee for further discussion and set a price up to $20,000.00 for the playground equipment. The motion carried by voice vote and was unanimous. APPLICATION FOR PAYMENT NO 2 FROM ROY KEITH ELECTRIC IN THE AMOUNT OF $3.659.40 FOR THE SOUTH SIDE SEWAGE PUMPING STATION- GENERATOR SET IMPROVEMENTS. This project is 100% complete, but one final pay request and a punch list item still remains. Keith Plavec recommended paying the application request in the amount of $3659.40 from the bond funds. Motion and second were made by Aldermen Justin Nelson/Ellis to approve payment to Roy Keith Electric in the amount of $3,659.40 from the bond funds. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman lustin X Nelson Alderman Pickel X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. CHANGE ORDER NUMBER 2 FOR THE SOUTH SIDE SEWAGE PUMPING STATION- GENERATOR SET IMPROVEMENTS The request for the change order is in the amount of $949.00. The original contract price was $119,836.00 so this will be increased to $120,784.00. Motion and second were made by Aldermen Justin Nelson/Jim Nelson to approve the change order for the South Side Sewage Pumping Station. 3 ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. WATER PLANT COLLECTOR WELL TELEMETRY STANDBY GENERATOR AT BANNER TOWNSHIP Four bids were received to install a standby generator. The low bidder was Overlander Electric with a bid of $13,230.00. This will be paid from the bond funds. Motion and second were made by Aldermen Justin Nelson/Ellis to accept the low bid from Overlander Electric in the amount of $13,230.00. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. WWTP SLUDGE PUMP BUILDING ELECTRICAL IMPROVEMENTS Four bids were received for the electrical improvements. The low bid was from Quick Electric in the amount of $26,800.00. This would be a bond expense. Motion and second were made Justin Nelson/ Jim Nelson to approve the bid from Quick Electric in the amount of $26,800.00 for the electrical improvements. 4 ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. WWTP PRIMARY CLARIFIER VALVE ACTUATOR IMPROVEMENTS Four bids were received for the actuator improvements. The low bid was from Leander Construction for the amount of $112,999.00 from the bond funds. Motion and second were made by Aldermen Justin Nelson/Lovell to award the project to Leander Construction in the amount of $112,999.00 from the bond fund for the primary clarifier valve actuator improvements. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. MORTON BUILDING QUOTE FOR OVERHEAD DOOR OPENING AT WTP A bid was received from Morton Building for the overhead door in the amount of $10,813.00. It was the recommendation from the committee to accept the bid from Morton Building for the overhead door opening at the WTP. 5 Motion and second were made by Aldermen Justin Nelson/Pickel to accept the bid from Morton Building in the amount of $10,813.00. This would be paid from the bond funds. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. STREET LIGHT IN THE BLOCK OF VAN WINKLE Community Service Director Jason Strandberg explained that the City received several calls regarding lighting on Van Winkle Drive. The City contacted Ameren about installing some additional lights. Jason will be reaching out to neighbors regarding the lighting needs. Motion and second were made by Aldermen Justin Nelson/Putrich to install lighting in the 700 block on Van Winkle. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. Alderman Justin Nelson suggested contacting Ameren about getting some new lights installed to replace some existing dim lights. 6 LEGAL & ORDINANCE ALDERMAN CRAIG WEST, CHAIRMAN RESIGNATION OF HAROLD JUMP Alderman Craig West explained that Harold lump submitted a letter of resignation from the police and fire commission. The resignation also included his appointment to the zoning board of appeals effective immediately. Motion and second were made by Aldermen West/Pasley to approve the resignation. The motion carried by voice vote and was unanimous. Alderman Ellis recognized Harold Jump for his years of service with the City. COMMUNITY & INDUSTRIAL DEVELOPMENT ALDERMAN TAD PUTRICH SPECIAL EVENT REQUEST FOR THE FRIENDSHIP FESTIVAL PARADE ROAD CLOSURE- SEPTEMBER 14 2013 This will be presented as a resolution below. JACK'S REQUEST FOR A SPECIAL EVENT HELD SEPTEMBER 13. 2013 WITH EXTENDED HOURS UNTIL MIDNIGHT. Motion and second were made by Aldermen Putrich/Lovell to approve the special event. 7 ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. SPECIAL EVENT REQUEST FOR SPOON RIVER READ- CEMETERY WALK Motion and second were made by Aldermen Justin Nelson/Ellis to approve the special event. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman lustin X Nelson Alderman Pickel X Alderman Jim Nelson X Aiderman Putrich X Alderman West X The motion carried. 8 REQUEST FOR A SECONDHAND DEALER LICENSE FOR RICK'S SHARPENING SERVICES. Motion and second were made by Aldermen Putrich/Pickel to approve the license for Rick's Sharpening Services. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. 9 NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN JEREMY PASLEY, CHAIRMAN HIRING OF A FIREFIGHTER Chief Shubert explained that this is a budgeted request. The vacancy for the firefighter was opened up when Tom Shubert was appointed. The request is to move forward with filling the vacancy. The request also includes getting his protective gear for the new employee. Motion and second were made by Aldermen Pasley/Jim Nelson to approve the hiring of a fire fighter and allow for expenditure of the protective gear. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. HIRING OF LEGAL/ADMINISTRATIVE STAFF SUPPORT Alderman Pasley explained that this position was on staff with the last administration and is a budgeted position. The assistant retired the same time the previous City Attorney resigned. This will provide equal support to the City Clerk and the City Attorney as a part time position. Motion and second were made by Pasley/Lovell to approve the hiring of the legal/administrative support staff. 10 ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim Neison X Alderman Putrich X Alderman West X The motion carried COMMUNICATIONS FROM MAYOR FRITZ: OATH OF OFFICE FOR ATTORNEY NANCY L. RABEL City Clerk Diana Pavley-Rock administered the Oath of Office to Attorney Nancy L. Rabel. OATH OF OFFICE FOR POLICE CHIEF KENT MCDOWELL City Clerk Diana Pavley-Rock administered the Oath of Office to Police Chief Kent McDowell. OATH OF OFFICE FOR FIRE CHIEF TOM SHUBERT City Clerk Diana Pavley-Rock administered the Oath of office to Fire Chief Tom Shubert. AUGUST BRIGHT SPOT AWARD Mayor Fritz announced that this month's bright spot award goes to Don and Sandy Farwell at 1022 East Locust Street. AWARDS- POLICE OFFICER DUSTIN POLLITT/DARREN DONALD AND TELECOMMUNICATOR MISTY BROWN. Chief Kent McDowell presented awards to Officer Dustin Pollitt and Darren Donald from the Alliance Against Intoxicated Motorists for exceptional DUI enforcement. Officer ponald conducted 10 DUI arrests this year. Officer Pollitt conducted 12 DUI arrests this year. Chief Kent McDowell presented an award to Telecommunicator Misty Brown. On May 26, 2013 emergency Telecommunicator Misty Brown received a call regarding an unresponsive male inside of his 11 home. The caller didn't know the exact address and was frantic. Misty was able to calm the caller down and receive enough information to dispatch responders. Misty instructed the caller to begin CPR. By her actions during this call, Misty proved why she is one of the best in her field. A life saving pin was awarded to Misty Brown. 2013-2014 SCHOOL YEAR ANNOUNCEMENT Mayor Fritz welcomed all of the teachers, staff and students for the upcoming school year. Citizens are urged to watch for school buses and children crossing the roads. OLD BUSINESS An ordinance adopting the amended budget for all corporate purposes of the City of Canton, Fulton county Illinois in lieu of an appropriation ordinance for the fiscal year beginning May 1, 2013 and ending April 30, 2014. (2"d reading) # 3026 Motion and second were made by lustin Nelson/Craig West to adopt the ordinance and place in on file. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. 12 NEW BUSINESS A RESOLUTION FOR TEMPORARY CLOSURE OF A STATE MAINTAINED ROADWAY FOR A PUBLIC EVENT. # 4031 Motion and second were made by Aldermen Pickel/Pasley to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. EXECUTIVE SESSION Motion and second were made by Aldermen lustin Nelson/Jim Nelson to go into executive session for negotiations. 51LCS 120/2 O (2) ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim Nelson X Alderman Putrich X Alderman West X The motion carried. ADJOURNMENT Motion and second were made by Aldermen Justin Nelson/Ellis to adjourn with no additional discussion for open session. 13 The motiqn carried by~ioi vote was unanimous. ~,I i.,.~ Diana ley-Rock, City Clerk Jeffrey A. Fritz, Mayor 14