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Home My WebLink About07-02-2013 Council Meeting Minutes A special meeting of the Canton City Council was held on July 2, 2013 at 5:30pm in the Council Chambers, The Donald E Edwards Way 50 North 4t" Avenue, Canton Illinois 61520 Mayor Fritz called the meeting to order at 5:30pm PERSONNEL COMMITTEE- Alderman Jeremy Pasley-Chair Motion and second were made by Aldermen Pasley/Jim Nelson to go into executive session for the purpose of grievance and personnel. ILCS 5120/2 ( c) (1 J The motion carried by voice vote and was unanimous. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman lustin X Nelson Alderman Pickel X Alderman 1im X Nelson Alderman Putrich X Alderman West X A regular meeting of the Canton City Council was held on July 2, 2013 at 6:40 pm in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. Aldermen in attendance: Dave Pickel, Jim Nelson, Craig West, Gerald Ellis, Justin Netson, John Lovell, Jeremy Pasley, Tad Putrich Aldermen absent: Staff in attendance: City Treasurer Kathy Luker, Interim City Attorney Bruce Beal, Mayor Jeffrey A Fritz, Community Service Director Jason Strandberg, City Clerk Diana Pavley, Fire Chief Keith Frank, Deputy Police Chief Rick Nichols, City Engineer Keith Plavec, Public Works Director Bill Terry, Public Safety Director Jim Kuchenbecker Media in attendance: Daily Ledger, Fulton Democrat Video Services by Joe Ginger Others in the audience: PLEDGE OF ALLEGIANCE OPENED THE MEETING ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman Putrich X Alderman West X CONSENT AGENDA Minutes of Council Meetin~ held June 18 2013 Minutes of Mechanical Committee Meetin~ held June 25 2013 Motion and second was made by Aldermen Justin Nelson/Ellis to accept the minutes as presented and be placed on file. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: PUBLIC SAFETY & TRAFFIC ALDERMAN JIM NELSON, CHAIRMAN POLICE REPORT Deputy Chief Rick Nichols asked if anyone has any information to the recent damage at the Cemetery to contact the police department. Motion and second was made by Aldermen Jim Nelson/ Pickel to approve the police report and place it on file. The motion carried by voice vote and was unanimous. REQUEST TO UPGRADE VIDEO EQUIPMENT AT THE CITY HALL/POLICE DEPARTMENT We have already replaced the audio and one color camera in the booking area with bonding fees to help with liability issues but the DVR has been experiencing some problems and we are also in need of adding a camera to the west parking lot which would help identify persons damaging both police and employee cars as well as monitoring people coming and going from the City Hall/Police building. The old black and white cameras in the two holding cells, sally port and interview room would also be upgraded to color cameras. Total cost through COPS Inc. out of Peoria is $13,090.00. As you know $10,000.00 was budgeted out of 01-51-503 (Police Department Capital) and $3,090.00 wou~d come from our Bonding Fees Account. Attached is the quote from COPS Inc. The request is to receive Council approval to accept the quote of $13,090 from COPS Inc. to upgrade the video system at the City Hall/Police Department. Motion and second was made by Aldermen 1im Nelson/Pickel to approve the upgraded video equipment. The motion carried by voice vote and was unanimous. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman West X Alderman Putrich X The motion carried. FIRE REPORT Chief Frank explained that he visited with the fire apparatus repair people regarding the damage to the vehicle. Maurer and Stutz looked at the fire department building with an estimate of $10,000.00-$12,000.00 in repairs. Motion and second was made by Aldermen Jim Nelson/Putrich to approve the fire report. The motion carried by voice vote and was unanimous. JACK'S REQUEST FOR A SPECIAL EVENT ON JULY 12 2013 A request was submitted from Jack's for a special event to be held July 12, 2013. The event will be held inside the beer garden at Jacks; however the request is to extend the hours for outside music until midnight. Motion and second were made by Aldermen Jim Nelson/Pasley to approve the request by Jack's for the special event. ROLL CALL Ves No Absent Alderman Pasley X Alderman lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman West X Alderman Putrich X The motion carried. STREETS AND GARBAGE ALDERMAN DAVE PICKEL, CHAIRMAN CHAMBER OF COMMERCE BUSINESS & COMMUNITY DEVELOPMENT COMMITTEE- ADOPT A STREET PROGRAM-INSTALLATION OF SIGNS AND PURCHASE OF VESTS The Adopt A Street program is a liter pickup program that will allow individuals, community groups and businesses to adopt a street for liter pickup. The groups will be responsible for cleaning up the designated sections at least four times a year for a minimum of two years. The volunteers can obtain garbage bags and safety vests from City Hall. The bags will be left on the street for the City to pickup. The groups/individuals adopting a street will be asked to pay $100.00. The fee will be used to install a street sign that shows what group/individual has adopted the street. A certificate will also be issued that can be displayed in their business. If anyone is interested you can contact the Chamber at 309-647-2677. Motion and second was made by Aldermen Pickel/Justin Nelson to approve the purchase of additional vests and allow for the installation of signs. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman lustin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman West X Alderman Putrich X The motion carried. LAKE, BUILDINGS & GROUNDS ALDERMAN JOHN LOVELL, CHAIRMAN REVIEW OF LAKE LOT LEASES AND AMENDMENTS Attorney Bruce Beal said that there was a request by one of the lake lot owners to extend the backside of his lease to cover a row that has gone thru the property that is not part of his lease. There is currently a dispute between adjacent property owners. The request is to extend the backside of their lease to cover two roads that run thru this area and allow him access to his home. This would eliminate any conflict between the neighbors. Keith Plavec explained that this discussion started back in May with a dispute between the two property owners. At the time when the lease was written the house was on one section. In 1999 the City granted the Graves property to extend out 105 feet from the lease to include a garage that was built which blocked the entrance. One of the home owners doesn't want the other homeowner to drive thru their property to get to their house. Alderman Jim Nelson said the problem with the lake is that there is probably not any lot that has proper legal descriptions and this should be reviewed. Bruce Beal suggested sending this back to the committee for further discussion. Motion and second were made by Alderman Lovell/Ellis to send back to the committee for further review The motion carried by voice vote and was unanimous. PUBLIC WORKS, WATER & SEWER ALDERMAN GERALD ELLIS, CHAIRMAN STORM BAR SCREEN BID- KEMPER CONSTRUCTION $151 340 00 Three bids were received for this project. Kemper Construction was the low bidder with a price of $151,340.00. This will be paid from the bond funds. Motion and second was made by Aldermen Ellis/Jim Nelson to approve the bid from Kemper Construction in the amount of $151,340.00. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman lustin X Nelson Alderman Pickel X Alderman 1im X Nelson Alderman West X Alderman Putrich X The motion carried. 2013 MFT SEAL COAT BID One bid was received from R. A. Cullinan in the amount of $117,764.50. The engineers estimate was $73,786.00. The recommendation from Maurer and Stutz is to reject the bid and re-bid this at a later date Motion and second was made by Aldermen Ellis/lustin Nelson to reject the bid and wait for a later date to rebid ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman West S Alderman Putrich X The motion carried. 2013 MFT RESURFACING BID WITH R.A. CULLINAN FOR $338 952.62 One bid from R. A. Cullinan was received in the amount of $338,952.62. The estimate was $330,000.00. The recommendation is to accept the project and award the project to R. A. Cullinan and pay from the MFT account Motion and second was made by Aldermen Ellis/Justin Nelson to approve the bid from R.A. Cullinan in the amount of $338,952.62 from the MFT account. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman 1im X Nelson Alderman West X Alderman Putrich X The motion carried. WWTP PUMP. VALVE AND ELECTRICAL IMPROVEMENTS Three projects are being considered. The first project is to remove the pumps and upgrade the eastside pump station ($175,000.00 was budgeted). The second project is to refurbish the primary clarifier gear boxes at the west plant. ($100,000.00 for this project) The third project is to replace the electric control panels and install VFD's at the west plan ($40,000.00) Keith Plavec is looking at making these three separate projects. The total should be around $315,000.00 for all three projects and would be paid from the bond funds. Motion and second was made by Aldermen Ellis/Justin Nelson to approve the projects for bidding. The motion carried by voice vote and was unanimous. APPLICATION FOR PAYMENT FROM ROY KEITH ELECTRIC FOR SOUTH SIDE SEWAGE PUMPING STATION GENERATOR SET IMPROVEMENTS FOR $110 183.85 The current generator is being replaced and the new unit is installed. The State Fire Marshall will need to give approval after inspection. It is the recommendation to approve the project in the amount of $110,183.85 from the bond funds. MOTION and second were made by Aldermen Ellis/Justin Nelson to approve the application for payment from Roy Keith Electric in the amount of $110,183.85. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman West X Alderman Putrich X The motion carried. COMMUNICATIONS FROM MAYOR JEFFREY A FRITZ APPOINTMENT OF CITY ATTORNEY Mayor Fritz explained that he has made a decision to appoint Nancy Rabel at a rate of $90,000.00 per year to the position of City Attorney with four weeks of paid vacation. All other benefits would be from the personnel policy. Monday, July 29, 2013 is her tentative start date. Motion and second were made by Aldermen Pasley/Lovell to approve the appointment. ROLL CALL Ves No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman 1im X Nelson Alderman West X Alderman Putrich X The motion carried. PUBLIC SAFETY DIRECTOR RECOGNITION The new Public Safety Director Jim Kuchenbecker was elected as the fourth Vice President at the Illinois Association of Chief of Police on June 21, 2013. This appointment will allow Jim to become the President of the association in five years. BRIGHT SPOT AWARD The June bright spot award recognizes a garden between neighbors located at 1321 and 1313 East Chestnut Street. FIREWORKS Mayor Fritz said that Canton fireworks will be held on July 4 at dusk at the memorial stadium at the high school. Hy-Vee will be holding their second annual fireworks fundraiser block party from 6:30-9:OOPM with a portion of proceeds going to the fireworks fund. Mayor Fritz wishes everyone a safe 4th of July. Chief Frank said there are very few fireworks legal in the state of Illinois. The ones that are legal simply emit a shower of sparks. It is important to keep children back to prevent burns. OLD BUSINESS AN ORDINANCE AMENDING TITLE 6 SECTION 6-1-1 (DEPARTMENT ESTABLISHED) OF THE CANTON MUNICIPAL CODE. (2ND READING) #3019 Motion and second were made by Aldermen West/Justin Nelson to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman 1im X Nelson Alderman West X Alderman Putrich X The motion carried. AN ORDINANCE AMENDING TITLE 5 SECTION 5-1-1 (DEPARTMENT ESTABLISHED) OF THE CANTON MUNICIPAL CODE. (2ND READING) #3020 Motion and second were made by Aldermen Jim Nelson/Lovell to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman West X Alderman Putrich X The motion carried. NEW BUSINESS: A RESOLUTION AUTHORIZING THE CITY ATTORNEY TO FILE AN INTERVENING REQUEST ON BEHALF OF THE CITY OF CANTON TO THE STATE PROPERTY TAX APPEAL BOARD AND THE FULTON COUNTY BOARD OF REVIEW TO INTERVENE ON BEHALF OF THE CITY FOR THE APPEAL TAKEN BY WAl-MART REALTY COMPNAY FOR PROPERTY LOCATED AT 2071 NORTH MAIN STREET, CANTON ILLINOIS # 4030 Motion and second were made by Alderman Pickel/West to approve the resolution and place it on file. ROLL CALL Ves No Absent Alderman Pasley X Alderman Lovell X Alderman Ellis X Alderman Justin X Nelson Alderman Pickel X Alderman Jim X Nelson Alderman West X Alderman Putrich X The motion carried. ADJOURNMENT Motion and second was made by Aldermen West/Pasley to adjourn. The motion carried by voice vote and was unanimous. Mayo effr ritz , ~ Cit C ' Diana Pav y