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Home My WebLink About11-20-2012 Council Meeting Minutes A regular meeting of the Canton City Council was held on November 20 2012 (6:30PM) in the Council Chambers, The Donald E. Edwards Way-50 North 4`h Avenue, Canton, Illinois 61520. ALDERMEN IN ATTENDANCE: Aldermen Pickel, Hartford, Pasley, Ellis, West, Nelson, Fritz, Schenck ALDERMEN ABSENT: STAFF IN ATTENDANCE: City Attorney Chrissie Peterson, City Administrator Jim Snid+er, City Clerk Diana Pavley, Mayor Kevin Meade, City Treasurer Nicole Marter, Police Chief Dan Taylor, Fire Chief Keith Frank, Public Works Director Bill Terry, Comptroller Caty Campbell, City Engineer Keith Plavec MEDIA IN ATTENDANCE: Daily Ledger- John Froehling Video Services by Joe Ginger OTHERS IN THE AUDIENCE: Jeremy Hale, Bruce Beal PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY ADMINISTRATOR JIM SNIDER ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X 1 PUBUC PARTICIPATION CONSENT AGENDA Minutes of Council meeting held November 6, 2012 Minutes of Clerical Committee meeting held November 13, 2012 Motion and second were made by Aldermen Hartford/Pickel to accept the minutes, bills and treasurer's report as presented and place them on record. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: FINANCE- ALDERMAN CRAIG WEST, CHAIRMAN APPLICATION FOR PAYMENT NO 4 FROM All SERVICES CONTRACTING FOR THE WTP FILTERS REHAB PROJECT IN THE AMOUNT OF 540.241.25 An application for payment number 4 was received from All Services Contracting Corporation in the amount of $40,241.25. The pay request is for work related to repair, demolition and under drain material for filter No. 1. The contractor has submitted lien waivers and certified payrolls. This is a bond related expense. Motion and second were made by Aldermen West/Nelson to approve the request from All Service Contracting for the WTP Filters Rehab project in the amount of $40,241.25 ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The motion carried. 2 APPLICATION FOR PAYMENT NO 5 FROM ALL SERVICES CONTRACTING FOR THE WTP FILTERS REHAB PROJECT IN THE AMOUNT OF $21,099.60 An application was received for payment number 5 from All Services Contracting Corporation after the agenda was sent out in the amount of $21,099.60. This pay request is for work related to the installation of the new under drain for filter No. 1. The contractor has submitted lien waivers and certified payrolls. This is a bond related expense Motion and second were made by Aldermen West/Nelson to approve the request from All Service Contracting for the WTP filters rehab project in the amount of $21,099.60. ROLL CALL Ves No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The motion carried. FIRE ENGINE REPAIRS Chief Frank explained that a few items are needed to be upgraded on the used vehicle purchased for the fire department. The old engine was sold for $62,000.00 and the new vehicle was purchased for $42,000.00. Chief Frank would like to request approval to spend up to $20,000.00 for repairs. Motion and second were made by Aldermen West/Fritz to approve the expenditure of up to $20,000.00 to upgrade the vehicle. Motion carried by voice vote and was unanimous. FY 2012 AUDIT Motion and second were made by Aldermen West/Nelson to approve the FY 2012 audit. The motion carried by voice vote and was unanimous. AUDITING FEE PROPOSAL- PHILLIPS. SALMI AND ASSOCIATES The contract with Phillips, Salmi and Associates is a three year contract that started after Jim Hocker 3 retired. The firm has done a great job with their auditing services. The base audit cost is $25,500.00 for this year. The proposal for 2013 is $24,600.00. The proposed audit for 2014 is $25,000.00. The proposed audit for 2015 is $25,400.00. City Administrator Jim Snider recommends extending the auditing services with Phillips, Salmi and Associates for another three years. Motion and second were made by Aldermen West/Ellis to approve the auditing fee proposal. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The motion carried. COLLECTOR WELL PUMP REPAIRS The City's water department determined a couple of weeks ago that pump # 2 at the radial collector well was not pumping water. After bringing in a pump representative out of Peoria it was determined that the pump shaft is broken. The estimated cost is $15,000.00 for repairs. Motion and second were made by Aldermen West/Nelson to approve the expenditure for up to $15,000.00 ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The motion carried. 4 GEORGE KELLY'S PROPOSAL FOR THE ODD FELLOW'S WALL The proposal is for the repair to the south wall of the odd fellows building. Keith Plavec is trying to get the repairs at a reduced cost. The request is to approve up to $12,000.00 for the project and will be paid from the TIF funds Motion and second were made by Aldermen West/Nelson to approve the expenditure of up to $12,000.00. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The motion carried. ASHLAND PLACE WATER MAIN The City has been contacted by Brinshore Development regarding reimbursement for a portion of the water main that was installed along the north side of Ash Street for the Ashland Place Apartments. Brinshore Development had originally shown the water main on the north side of Ash Street and when trying to reduce costs, they decided to move the water main to the south side of Ash Street. Bill Terry and Keith Plavec discussed a desire to keep the water main on the north side of the road due to the number of utilities already located on the south side. The committee was in agreement last week for a reimbursement of $5,000.00 to Brinshore Development from the TIF funds. Motion and second were made by Aldermen West/Ellis to allow $5,000.00 for the water main installation. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X 5 Alderman West X Alderman Fritz X Alderman Ellis X Alderman Neison X The motion carried. WTP FILTERS 2 & 4 Keith Plavec contacted Ail Services Contracting Corporation about costs to complete the rehab of filters 2 and 4. All Services Contracting Corporation is stating that they will complete the original bid items for the same price and will complete the demo and under drain installation for the same priced as the previous change orders. The only increase is going to be for the increase cost for the under drain material. This would be a bond related expense in the amount of $177,284.00 Motion and second were made by Aldermen West/Nelson to approve the request for the two filters. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The motion carried. 6 LEGAL & ORDINANCE ALDERMAN JEFF FRITZ, CHAIRMAN ZINK FARM LEASE Attorney Peterson explained that the lease is for 64.498 acres of farm land and 11.498 acres of hay. The only thing that will need to be changed from the proposed lease is the due date of December 1, 2012 for the lease. This date might be too short at this point and may need to be extended. Alderman Schenck stated that provision 10 allows the City for early termination of the lease. If the City needs to allow for early termination of the lease for any reason the City could do so with the reimbursement provisions mentioned. Motion and second were made by Aldermen Schenck/Fritz to approve the concept of the cash-rent lease and go out for RFP. The motion carried by voice vote and was unanimous. COMMUNITY & INDUSTRIAL DEVELOPMENT ALDERMAN JEREMY PASLEY, CHAIRMAN PARKING LOT CLOSURE FOR THE CHRISTMAS WALK The downtown Christmas walk will be held on December 7, 2012 from 5:00-7:30pm. The request is to close down the CEFCU Parking lot to provide a stage area for a dance performance. Motion and second were made by Aldermen Pasley/Hartford to approve the request for the parking lot closure for the Christmas walk. The motion carried by voice vote and was unanimous. NEGOTIATIONS, GRIEVANCE & PERSONNEL ALDERMAN DAVE PICKEL, CHAIRMAN Nothing for Council action. 7 COMMUNICATIONS FROM MAYOR MEADE: SANTA PARADE The Santa Parade will be held this Saturday at 10:OOam. The Santa Train will be available for people to ride. THANKSGIVING Mayor Meade stated that the community has a lot to be thankful for and it is a great way to kick off the Christmas season. There are many scheduled activities planned within the next month. P2D2 PROGRAM Chief Taylor reminded everyone of the P2D2 program. The program was started by the Canton high school students. The graphic design class helped design the collection box. The box is in the lobby of the police department. Since May 2012 over 120 Ibs of prescriptions pills have been received. Citizens are encouraged to continue to bring in prescription medication into the collection box. The program helps protect the water supply by not flushing the medication down the toilet and into the water streams but also help protect people from overdosing on the prescription drugs. OLD BUSINESS 8 NEW BUSINESS LIQUOR LICENSE APPLICATION FOR A CLASS A(TAVERNI LICENSE FOR GIANT INVESTORS INC. An application for a class A liquor license was submitted by Giant Investors Inc. D/B/A Bistro 101. The liquor commission met and made a recommendation to send the request to Council for approval. The business should be opening in December 2012. The Palm Cafe previously held the class A license; however they relinquished their license when the business closed. The license was advertised in the newspaper per regulations and the only business that applied was Giant Investors Inc. Motion and second were made by Aldermen Schenck/Pickel to approve the class A liquor license. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The motion carried. A RESOLUTION APPROVING A BMO PURCHASING SOLUTIONS CORPORATE MASTERCARD PROGRAM MEMBER ACCOUNT AGREEMENT. # 4010 This is a new credit card program where the City would receive a rebate based upon annual spending. There will be no liability for compromised lost or stolen cards. Comptroller Caty Campbell contacted The City of Galesburg (who currently uses the program) and they have not had any problems with the card. The City of Galesburg said it would be a great benefit to the City of Canton and would recommend the program. This program would replace the current Wells Fargo cards used by the City. Motion and second were made by Aldermen Ellis/West to approve the resolution and place it on file. 9 ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The motion carried. A RESOLUTION APPROVING AND AUTHORIZING THE EXPENDITURE OF TIF FUNDS FOR JOB TRAINING THROUGH SPOON RIVER COLLEGE. #4011 Motion and second were made by Aldermen Hartford/Nelson to approve the resolution and place it on file. The information will be advertised by the City and by Spoon River College. The TIF consultant suggested waiting to see how many different businesses want to utilize the program. ROLL CALL Ves No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The motion carried. AN ORDINANCE AMENDING THE DEFINITION OF "YEAR" OF SECTION 1 OF CHAPTER 22 (ALARM SYSTEMS) OF TITLE 3(BUSINESS REGULATIONS) OF THE CANTON MUNICIPAL CODE. (15t READING) AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE CITY OF CANTON, FULTON COUNTY, ILLINOIS (613 WEST CHESTNUT STREET CANTON, ILLINOIS) isT READING AN ORDINANCE LEVYING AND ACCESSING TAXES FOR CORPORATE PURPOSE FOR THE CITY OF CANTON, ILLINOIS FOR THE FISCAL YEAR BEGINNING MAY 1, 2012 AND ENDING APRIL 30, 2013 (1sT READING) 10 Alderman Schenck stated that it is important to hear voices from all of the Aldermen during the tax levy discussion. There will be no real tax increase for the citizens. Alderman Hartford and Aldermen Fritz were individually thanked by Aldermen Schenck for their input. The increase in the corporate tax in the amount from $19,000.00 to $28,644.00 is not a huge amount of money, but he would encourage the Council to use these funds for street and sidewalk related improvements. Alderman Schenck suggested that the treasurer and comptroller track the funds. ADJOURNMENT Motion and second were made by Aldermen Nelson/Pickel to adjourn into executive session for the purpose of: Per , pending I' ation and negotiations. / ana Pavley, City CI Kevin Meade, Mayor 11