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Home My WebLink About11-06-2012 Council Minutes A regular meeting of the Canton City Council was held on November 6, 2012 at 6:30 pm in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. Aldermen in attendance: Dave Pickel, Jim Hartford, Eric Schenck, Jeremy Pasley, Craig West, Gerald Ellis, Jeff Fritz, Aldermen absent: Alderman Nelson Staff in attendance: City Treasurer Nicole Marter, City Attorney Chrissie Peterson, Mayor Kevin Meade, City Administrator Jim Snider, City Clerk Diana Pavley, Comptroller Caty Campbell, Fire Chief Keith Frank, Chamber Director Susan Miller Media in attendance: Daily Ledger- John Froehling The Democrat-Stacey Creasey Video Services by Joe Ginger Others in the audience: Sarah and Wendell Carter PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY ADMINISTRATOR JIM SNIDER ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X PUBLIC PARTICIPATION CONSENT AGENDA Minutes of Council meetin~ held October 16. 2012 Minutes of Mechanical Committee meetin~ held October 23, 2012 Motion and second was made by Aldermen Hartford/Pickel to accept the minutes as presented and be placed on file. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: PUBLIC SAFETY & TRAFFIC - ALDERMAN JIM HARTFORD, CHAIRMAN STREETS AND GARBAGE- ALDERMAN JUSTIN NELSON CHAIRMAN REQUEST TO APPROVE THE SANTA HOUSE BETWEEN JONES PARK AND ELM STREET Motion and second were made by Aldermen Ellis/West to approve the request Santa House The motion carried by voice vote and was unanimous. LAKE, BUILDINGS & GROUNDS - ALDERMAN ERIC SCHENCK, CHAIRMAN 2012 TAX LEVY Motion was made by Alderman Schenck to increase the corporate tax by $50,000.00 and increase IMRF by $32,554.00. No second was received. The motion failed. City Administrator Jim Snider explained that he will prepare the tax levy for the next council meeting. The proposed tax levy will reflect a 2.0% increase. Alderman Pasley asked what other options would be available to fund a street improvement program. Mayor Meade explained that the motor fuel tax, general funds, or sales tax could be options for funding a street improvement program. City Administrator Jim Snider stated that cutbacks in the next budget cycle or raising revenues would be options. Further discussion took place regarding having a capital fund for street repairs. Alderman Ellis asked if the City could raise the sales tax amount to help fund the street maintenance program. The first reading for the tax levy will be coming forward at the next council meeting which would allow time for amendments to the tax levy. The deadline is January 22, 2013 for a tax levy referendum. FARM LEASE FOR CANTON LAKE Alderman Schenck suggested taking the farm lease back to staff for additional revisions. In the past the tenant farmer provided mowing services for the city. This will be sent back to the committee for further discussion. PUBLIC WORKS, WATER & SEWER - ALDERMAN GERALD ELLIS, CHA/RMAN BID RESULTS FOR THE CITY OF CANTON SOUTH SIDE SEWAGE PUMPING STATION- ENGINE GENERATOR IMPROVEMENTS Motion and second were made by Aldermen Ellis/ Hartford to approve the City of Canton South Side Sewage Pumping Station- Engine Generator Improvements ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The Motion Carried. INVOICE # 1901 FROM QUALITY BLACKTOP FOR FIRST AVENUE AND CHESTNUT STREET PUBLIC PARKING LOTS- TOP SEALER AND RESTRIPING PROJECT IN THE AMOUNT OF 10 295.00 Motion and second were made by Aldermen Ellis/Pickel to approve the invoice #1901 from Quality Blacktop for First Avenue and Chestnut Street Public Parking Lots in the amount of $10, 295.00 ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The Motion Carried. COMMUNICATIONS FROM MAYOR KEVIN R. MEADE HALLOWEEN EVENTS Mayor Meade explained that the Munchkin Masquerade was very successful this year. LEAF PROGRAM The leaf program has started and is going well. DOWNTOWN CHRISTMAS WALK The Downtown Christmas Walk is scheduled for Friday December 7, 2012. SMALL BUSINESS PROMOTION Small Business Saturday is an event aimed to get consumers to shop small the day after Thanksgiving. FAMILY EXPO The family expo will be held this Saturday at Ingersoll School from 1:00-S:OOpm DOWNTOWN GAZEBOO Will Taggert worked with a group of people to replace the pictures inside the gazebo. New photo's are in place inside the gazebo. BONDS The City has been in the process of reviewing the water and sewer bonds and analyzing future projects for the budget process. The City is working on a proposal to refinance the existing bonds. This will be discussed at the next mechanical committee meeting. ELECTRIC AGGREGATION The electric aggregation began in June 2012. The preliminary numbers reflect a savings of $180. 000.00. The program is going well and saving people money. VETERANS DAY The City building will be closed on Monday, November 12 in observance of Veterans Day. OLD BUSINESS AN ORDINANCE APPROVING THE IDENTITY PROTECTION POLICY FOR THE CITY OF CANTON ILLINOIS. (2ND READING) #3002 Motion and second were made by Aldermen Ellis/Fritz to approve the ordinance and place it on file. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The Motion Carried. NEW BUSiNESS: A RESOLUTION FOR TEMPORARY CLOSURE OF A STATE-MAINTAINED ROADWAY FOR A PUBLIC EVENT (SANTA PARADE) #4007 Motion and second were made by Aldermen Pickel/Hartford to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The Motion Carried. A RESOLUTION APPROVING A PRE-ANNEXATION AGREEMENT BETWEEN THE CITY OF CANTON AND BRIAN BECKHAM # 4008 Motion and second were made by Aldermen Ellis/West to approve the resolution and piace it on file. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The Motion Carried. DISCUSS, CONSIDER AND VOTE ON A REVOLVING LOAN AGREEMENT WITH SARAH'S FRIENDLY HARDWARE INC. # 4009 Mayor Meade explained that this process is to move forward with a True Value Hardware store at the Old Odd Fellows Building. Work will be done on the outside and the inside of the building. A hardware business will help keep business in the community. A loan agreement is being considered for a revolving loan. Listed below are the terms listed in the agreement: PROMISE TO PAY. Borrowers promise to pay lender, or order, any lawful money of the United States of America, the principal amount of fifty thousand ($50,000.00) together with interest at the rate of 3% per annum on the unpaid principal balance from June 7, 2013, until paid in full. Borrowers promise to pay lender interest-only payments from December 7, 2012 to May 7, 2012. 3. INTEREST RATE. Annual interest rate on matured, unpaid amounts shall be at the rate of three percent (3%). PAYMENT TERMS. Borrower will pay this loan in sixty-six (66) payments of eight hundred ninety-eight dollars and fifty-three cents ($898.53) each payment, subject to the amortization schedule attached hereto and incorporated herein by reference. Borrowers' first payment is due December 7, 2012, and all subsequent payments are due on the same day of each month after that. Borrowers' final payment will be due on May 7, 2018, and will be for all principal and accrued interest not yet paid. Payments include principal and interest, except for the first six (6) payments, which will be interest only. Unless otherwise agreed or required by applicable law, payments will be applied first to any accrued unpaid interest; then to principal; then to any unpaid collection costs; and then to any late charges. The annual interest rate for this promissory installment note is computed on a 365/360 basis; that is, by applying the ratio of the Promissory Installment Note Page 2 of 5 annual interest rate over a year of 360 days, multiplied by the outstanding principal balance, multiplied by the actual number of days the principal balance is outstanding Motion and second were made by Aldermen Hartford/Pickel to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X The Motion Carried. The opening is scheduled to take place in March 2013. ADJOURNMENT Motion and second was made by Aldermen Pickel/Hartford to adjourn into executive session for the purpose of pending litigation, personnel, negotiations The motion carried by voice vote and was unanimous. With no further discussion after executive session the meeting adjourned. Mayor Kevin R. Meade City Clerk Diana Pavley