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HomeMy WebLinkAboutResolution #4005 - intergovernmental agreement with canton union school district and fulton countys states attorneys office for the reciprocal reporting of certain offenses ~ RESOLUTION NO. 4005 A RESOLUTION APPROVING INTERGOVERNMENTAL AGREEMENT BETWEEN THE CANTON UNION SCHOOL DISTRICT #66, THE CITY OF CANTON, ILLINOIS AND THE FULTON COUNTY STATES' ATTORNEYS OFFICE FOR THE RECIPROCAL REPORTING OF CERTAIN OFFENSES. WHEREAS, the Legal and Ordinance Committee of the City of Canton has determined that it is necessary and in the best interest of the City of Canton to enter into the Intergovernmental Agreement between the Canton Union School District #66, the City of Canton, Illinois and the Fulton County States' Attorneys Office, for the reciprocal reporting of certain offenses; and WHEREAS, the City Council of the City of Canton has made a similar determination. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF CANTON, ILLINOIS, AS FOLLOWS: l. That the Intergovernmental Agreement, which is attached hereto and incorporated herein as Exhibit A, is hereby approved by the Canton City Council. 2. That the Mayor and the City Clerk of Canton, Illinois, are hereby authorized and directed to execute said agreement on behalf of the City of Canton. 3. That upon execution by the Mayor and City Clerk, the agreement should be forwarded for signatures to the Canton Union School District as well as the Fulton County States' Attorneys Office. 4. That this Resolution shall be in full force and effect immediately upon its passage by the City Council of the City of Canton, Illinois, and approval by the Mayor thereof. PASSED by the City Council of the City of Canton, Illinois, at a regular meeting this 16th day of October, 2012, upon a roll call vote as follows: AYES: Aldermen Pickel, Hartdford, Schenck, Pasley, West, Fritz, Ellis, Nelson NAYS: ABSENT: APP D: ~ - _ _ , evin R. Meade, Mayor ~ ~1 TEST: ~ , f, ` n 'a. avley, City lerk ~ Y 11-D AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CANTON UNION SCHOOL DISTRICT NO. 66, THE CITY OF CANTON AND THE FULTON COUNTY STATE'5 ATTORNEY'S OFFICE FOR THE RECIPROCAL REPORTING OF CERTAIN OFFENSES THIS AGREEMENT, is made and entered into this 15th day of october , 2012 is by and between the Canton Union School District No. 66, (hereinafter referred to as"School"), the City of Canton and its Police Department (hereinafter referred to as "City") and the Fulton County State's Attorneys' Office (hereinafter referred to as the "State's Attorney") pursuant to the authority of Article VII, Section 10 of the Constitution of the State of Illinois, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et. seq., Sections 10-20.14 (105 ILCS 5/10- 20.14) and 22-20 (105 ILCS 5/22-20) of the Illinois School Code, the Illinois Student School Records Act, 5 ILCS 10/1 et. seq. and in compliance with Sections 1-7 (705 ILCS 405/1-7) and 5-905 (705 ILCS 405/5-905) of the Juvenile Court Act of 1987, all as amended from time to time. ~ WITNESSETH: ~ WHEREAS, the City and State's attorney have responsibility for law enforcement within a portion of the boundaries of the School's district; and WHEREAS, the parties have mutually determined that it would be in the best interest of the safety and welfare of students of the School District to have a reciprocal reporting system regarding certain offenses committed by students attending the School; and WHEREAS, Section 10-20.14 of the Illinois School Code (105 ILCS 5/10-20.14) authorizes the School District to establish and maintain a reciprocal reporting agreement between the School and the City regarding the reporting of criminal offenses committed by students; and WIiEREAS, Section 107 of the Illinois Juvenile Justice Act of 1987 (705 ILCS 405/1-7) authorizes the City to share law enforcement records with the School concerning a minor enrolled in the School who has been arrested or taken into custody for certain offenses; and WHEREAS, this Agreement is authorized by the Illinois Constitution of 1970 and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et. seq., providing for the execution of i agreements and implementation of cooperative ventures between public agencies of the State of Illinois; and WHEREAS, the School and the City have reached an agreement concerning the protocol of reporting criminal offenses committed by students to each other and wish to memorialize the terms of such agreement herein; and NOW, THEREFORE, in consideration of the foregoing, and the promises and covenants set forth hereinafter, it is agreed as follows: 1 . ~ I. Statement of Purpose: The School and the City recognize the need for educators and law enforcement ~ officials to share information within the bounds of a confidentiality requirement applicable to police officers and school officials regarding activities of minor students, both in and out of school, so that they may work together in as efficient manner as possible to prevent, eliminate and discourage acts of crime, violence and intimidation. For this reason, the School and the City, in cooperation with the States' Attorney, agree to and hereby establish the following Reciprocal Reporting Agreement between the City's Police Department, as a local law enforcement agency, and the School District regarding criminal offenses committed by students. This agreement is entered into with the intent to reduce juvenile crime and to increase school safety by promoting the exchange of appropriate information between the police and school officials in compliance with the requirements of the Juvenile Court Act, the Illinois School Students Records Act, and Sections 10-20.14 and 22-20 of the Illinois School Codes. II. Cooperation: A. Superintendent of the School will provide the City's Chief of Police with a list of administrators to be contacted as needed. The list will contain regular and emergency telephone numbers and identify which administrators are to be contacted for various types of problems and the order in which administrators are to be contacted. B. Chief of Police will provide the school district with a list of officers who have responsibility for responding to school inquiries for information and providing general assistance. The list will contain the school resource officer and two back-up officers. The list will also contain the officer's regular and emergency telephone numbers and will identify which officers are to be contacted for various types of problems and the order in which the officers are to be contacted. C. The administrators on the school district's list and the primary and back-up police officials on the Cities list will need to facilitate mutual cooperation as often as necessary. 2 r • III. Reporting of Student Criminal Activities: A. Bv the school district to police officials; 1. Except to the extent such report violates the Illinois School Student Records Act, 5 ILCS 10/1 et. seq., school officials will promptly report to police officials the activity of students who reside and/or attend school in the City that involves or is suspected to involve: a) Criminal gang activities; b) Weapons such as guns and knives, explosives, impact devices or any item used as a weapon; c) Sale of drugs and other intoxicants; d) Possession of significant quantities of drugs or other intoxicants; e) Fights or other violent activity which might reasonably carry over into the community; fl All abuse, neglect, lockout and runaway situations; g) Acts of vandalism; h) Other activities involving students which threaten the safety of students or community members on or off school property; i) Any state or federal crime occurring or which has occurred on school property or at a school sponsored event which might reasonably carry over into the community. 2. Where violence or other activity posses an imminent threat to the safety of students or community members, relevant information will be shared as soon as possible; otherwise, the information will be shared not later than two business days after the information becomes known to school officials. 3. When the activity or conduct of a school district student constitutes an eminent threat to the safety of students or community members or the student or where information regarding the activity or conduct of a 3 ~ i r ' school district student may assist in the protection or safety of school district students or community members, information regarding such ~ students' activities will be disclosed to the police department as soon as possible provided, however, as such information becomes part of the students school record under the provisions of the Illinois School Student Records Act, 105 ILCS 10/1 et seq., the school district will not disclose the information from the students school records to the police department absent specific written consent of the students parent/guardian (or the student if age eighteen (18) or older), by an order of a court of proper jurisdiction or as otherwise permitted by law. 4. In accordance with Section 10/6(a)(6.5) of the Illinois School Student Records Act, and consistent with Section IV of this Agreement, the school district may release student records or information to juvenile authorities when necessary for the discharge of their official duties upon a request for information prior to adjudication of the student and if certified in writing that the information will not be disclosed to any other party except as provided under law or order of court. "Juvenile authorities" include probation officers for the student authorized by the judge hearing the case, law enforcement officers and prosecutors, and others as defined in Section 10/6(a)(6.5). B. Bv Police Officials to the School District 1. Police officials will report to school officials the same type of information referenced in subsection A above, within the same time frames, where the activity by students or others might reasonably carry over onto school grounds of school sponsored activities. 2. As provided by Section 1-7(A)(8) of the Juvenile Court Act, police officials will report to school officials within the time frames referenced in section A above and disclose the law enforcement records of a minor enrolled in one of the school district's schools who has been taken into custody or arrested for any of the following offenses or suspected offenses: a. Unlawful use of weapons under Section 24-1 of the Criminal Code; b. A violation of the Illinois Controlled Substances Act; c. A violation of the Cannabis Control Act; I 4 i I . i • d. A forcible felony as defined in Section 2-8 of the Criminal Code, including murder, criminal sexual assault, robbery, burglary, arson, kidnapping, aggravated battery resulting in great bodily harm or permanent disability or disfigurement, and any other felony that involves the use or threat of physical force or violence; or e. A violation of the Methamphetamine Control and Community Protection Act. 3. As required by Section 22-20 of the Illinois School Code, police officials will report to school officials whenever a student enrolled in one of the school district's schools is detained for proceedings under the Juvenile Court Act or for any criminal offense or any violation of a municipal or county ordinance. The report will include the basis for the detention, the circumstances surrounding the events which led to the student's detention and the status of the proceedings. Police officials will periodically update the report as significant stages of the proceedings occur in order to notify school officials of developments and the disposition of the matter. All such reports will be kept in a secure location separate from the student's official school record and ! will be used by school officials solely to aid in the proper rehabilitation of the student and to protect the safety of students and employees in the schools. 4. In administering Section 22-20 of the school code and this agreement, law enforcement officials will report conduct involving vandalism, violence, gangs, weapons, drugs, alcohol, runaways, family disputes, abuse, any other offense as required by law, or an appearance in court as a juvenile or an adult for any other offense other than minor traffic offenses. Police officials will share information with school officials where student misconduct outside of the school is likely to be carried ~ into school or school activities, or have a significant impact on the I safety and well being of students, staff and community members i associated with the schools. ~ 5. Although the provisions of the Juvenile Court Act do not always apply to students ages 17 or older, police officials will provide school officials with the same information regarding suspected criminal ~ offenses committed by students ages 17 and older as is reported for ~ students included in the scope of the Juvenile Court Act under this agreement. ~ , 5 ; ~I. i r • IV. Confidentiality and Records A. Content of Criminal Activitv Information. All criminal activity information will include the names of all involved persons, including school district students and minors, except in cases where the name of the victim is protected under the Rights of Crime Victims and Witnesses Act, 725 ILCS 120/1, et seq., as amended, or other applicable law. B. Confidentiality of Law Enforcement Records and Criminal Activitv Information. Any law enforcement records subject to disclosure under this agreement will not be disclosed or made available in any form to any person or agency other than as set forth in this Agreement or as authorized by law. Police officials and school officials may develop procedures, as needed, to ensure such nondisclosure of criminal activity information, except as may be authorized by law or set forth in this agreement. Such procedures will be designed to also ensure that any criminal activity information is not available to other employees, or any persons other than as authorized by this agreement or by law. C. Illinois School Student Records Act. Section IV of this agreement is generally intended to satisfy Section 6(a)(6.5) of the Illinois School Student Records Act, 105 ILCS 10/6(a)(6.5), which authorizes a school district to release information to law enforcement officers and other juvenile authorities as defined in Section 6(a)(6.5) when necessary for the discharge of their official duties prior to adjudication of the student and upon written certification that the information disclosed by the school district will not be disclosed to any other party, except as provided by law or order of court. D. Not Educational or School Records. School officials will follow state and federal laws regarding student records. Consistent with Section 10/2(d) of the Illinois School Student Records Act, reports of police officials working in a school will be deemed the reports of a law enforcement professional and will not be considered a student record. 105 ILCS 10/2(d). For the purposes of the Family Educational Rights and Privacy Act of 1974, 20 U.S.C. 1232(g), police officials designated to work with the school district pursuant to these guidelines shall be considered a law enforcement unit of the school such that the records created by police officials for the purpose of law enforcement shall not be considered educational records, but may still be considered records subject to the Illinois Freedom of Information Act. 6 .i I . ~ E. On~oing investi at~ ions• In the event there is an ongoing investigation with respect to any student in the school district which, in the opinion of the police department or states' attorney's office, would be hindered in any way such disclosure, such information shall not be provided until the investigation is concluded. ' V. Indemnification ; ~I A. The school district shall indemnify and hold harmless the City, its elected I officials, officers, employees andlor agents from and against any and all ~ claims, demands, suits, actions, and damages, excluding attorneys' fees, that ~ arise out of actions by the school district, its school board members, officers, j employees and/or agents related to this agreement that result in a judgment being entered against the City or its elected officials, ofFicers, agents and/or employees. ~ B. The City shall indemnify and hold harmless the school district, its school ' board members, officers, employees and/or agents from and against any and I all claims, demands, suits, actions, and damages, excluding attorney's fees, ~I that arise out of actions by the City, its elected officials, officers, employees ~ andlor agents related to this agreement that result in a judgment being entered against the school district or its school board members, officers, agents and/or employees. VI. Other Terms and Conditions A. Term and Renewal. This agreement shall immediately take effect on the date of the last signature and shall be in full force and effect for a period of two (2) years thereafter. This agreement shall automatically renew for successive two (2) periods unless terminated as provided below, but in no event for longer than twenty (20) years in total. B. Termination. This agreement may be terminated at any time upon ninety (90) days advanced written notice by any party to the other party. C. Notices. All notices shall be in writing, sent by certified mail, return receipt requested, with proper postage prepaid, shall be deemed to have been given on the date of the mailing, and shall be addressed as follows: City of Canton: Mayor Kevin R. Meade City of Canton 2 North Main Street Canton, Illinois 61520 ~ 7 ~ ~ With copy to: Chief of Police City of Canton 2 North Main Street Canton, Illinois 61520 School District: President of the Board of Education NIr. Pete Franciskovich 20 W. Walnut Street Canton, Illinois 61520 With copies to: Superintendent of Schools Canton Union School District 66 Mr. Roy Webb 20 W. Walnut Street Canton, Illinois 61520 States' Attorney: Fulton County States' Attorney Fulton County Courthouse 100 N. Main Street Lewistown, Illinois 61542 D. Liaisons. The parties shall from time to time designate in writing one or more representatives as a primary liaison and alternate liaisons to act on their behalf ~ to plan for and facilitate the implementation of this agreement and to provide and receive information pursuant to this agreement. As of the execution of this agreement, the parties have selected the following as primary liaisons and ~ alternative liaisons: City Liaison: Police Chief City Alternative Liaison: School Resource Officer School Liaison: Superintendent of Schools School Alternative Liaison: Dean of Students States' Attorney Liaison: Fulton County States' Attorney States' Attorney Alternate Liaison: Any of the Assistant Fulton County States' Attorney E. Relationship of the Parties. Nothing in this agreement shall be construed to 'i consider any party or its respective elected officials, employees and/or agents I as the agents or employees of the other party, Nothing contained in or done ~ pursuant to this agreement shall be construed as creating a partnership, ' agency, joint employer or joint venture relationship between the police : department, school district and the states' attorney's office. No party shall , become bound, with respect to third parties, by any representation, act or ~ omission of the other party. This agreement is for the benefit of the : ~ contracting parties only and is not intended to raise or acknowledge any duty , regarding conduct or other fortn of liability as to third parties. ' F. Amendments and Modifications. This agreement may be modified or amended from time to time provided, however, that no such amendment or modifications shall be effective unless reduced to writing and duly signed by an authorized representative of the parties. G. Counterparts. This agreement may be executed in one or more counterparts which, when affixed together, shall constitute one and the same document. H. Savings Clause. If any provision of this agreement, or the application of such provision, shall be rendered or declared invalid by a court of competent jurisdiction, or by reason of its requiring any steps, actions or results, the remaining parts or portions of this agreement shall remain in full force and effect. I. Entire A~reement. This agreement sets forth all the covenants, conditions and promises between the parties. There are no covenants, promises, agreements conditions or understandings between the parties, either oral or written, other than those contained in this agreement. J. Governin~ Law• This agreement shall be governed by the laws of the State of Illinois. IN WITNESS WHEREOF, the City, School and States' Attorneys Office have caused this agreement to be executed by their respective duly authorized representatives effective as of the day and year first written above. CITY Q.~ N: CANTON UNION SCHOOL DIST. 66: ~ ~ ~ir~ By: By:_~ .i~~ ~ ~ vin R. Me , Mayor School Board President AT EST: ATTEST: ~ ~,~J zL u t C~ 4.~ -yn~,~ ' ~7,f,-ry~,~/ 1 ~ Diana Pavley, ity Clerk School Board Secretary ; I FULT COUNTY STATES' ATTORNEYS OFFICE: ~ d I By: ' John R. Clark ~ ~I ,I