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HomeMy WebLinkAbout09-25-2012 Mechanical Committee Meeting Minutes MECHANICAL COMMITTEE OF CANTON CITY COUNCIL Tuesday, September 25, 2012 6:30pm Donald E. Edwards Way Historic Depot 50 N. 4th Avenue Canton I161520 Aldermen in attendance: Aldermen Ellis, Pickel, Fritz, Hartford, Schenck Aldermen Absent: Alderman West, Alderman Pasley, Alderman Nelson Staff in attendance: Attorney Chrissie Peterson, City Clerk Diana Pavley, Treasurer Nicole Marter, Fire Chief Keith Frank, Police Chief Dan Taylor, City Engineer Keith Plavec, Comptroller Caty Campbell Others in attendance: Anne Mays, members of the Canton Motorcycle Club Media in attendance: The Daily Ledger Video Services by: Joe Ginger PUBLIC SAFETY & TRAFFIC ALDERMAN JIM HARTFORD, CHA/RMAN POLICE REPORT Chief Taylor reported on the following events taking place on this month's police report: One pound cannabis arrest on traffic stop Search Warrant 411 E. Chestnut Street (cannabis/cocaine Search Warrant 626 N. 6th (Cannabis and Cannabis Grow) FIRE REPORT Chief Frank explained that he did not purchase a new fire truck at the auction last week. The fire truck was sold for $73,000.00 which was $11,000.00 above the amount the Council authorized for the purchase of the fire truck. Chief Frank will be coming back to the Council with a request to purchase a fire truck since he did not get the one from the auction. The Canton Fire Department sold $1250.00 of the Pink Ink T-Shirts and $625.00 will be going to Pink Ink in support of breast cancer awareness. The T-Shirts will be distributed on Friday. DISCUSS AND CONSIDER POLICE COLLECTIVE BARGAINING UNION AGREEMENT This item will be discussed in executive session. STREETS & GARBAGE ALDERMAN JUSTIN NELSON(AbsentJ Alderman Hartford-acting chair REQUEST FOR SPECIAL EVENT- MUNCHKIN MASC2UERADE ROAD CLOSURE AND USE OF CEFCU LOT/JONES PARK An application was submitted for the Munchkin Masquerade to be held in lones Park on October 26, 2012 from 5-7:30pm. The setup time will be 3:OOpm and the tear down time will be 7:30pm. A request for road ctosure was also submitted for Elm Street at 15Y Avenue and Avenue A, East Side Square, Main at Chestnut and Pine, White Court and the CEFCU lot. The certificate of insurance was submitted for the event. Motion and second were made by Aldermen Hartford/Ellis to send the request to council for consideration. The motion carried by voice vote and was unanimous. REQUEST FOR SPECIAL EVENT- CHRISTMAS WALK- USE OF JONES PARK An application was submitted for the Christmas Walk to be held in Jones Park on December 7, 2012 from S:OOpm-7:30pm. The event will include carriage rides, so the request includes help from the police department to help with traffic control and road closures. A certificate of insurance was submitted for the event. Motion and second were made by Aldermen Hartford/Ellis to send the request to council for consideration. The motion carried by voice vote and was unanimous. LAKE, BUILDINGS & GROUNDS ALDERMAN ERIC SCHENCK, CHAIRMAN DISCU55. CONSIDER AND VOTE ON USE OF CITY PROPERTY BY THE CANTON MOTORCYCLE CLUB Dave Edsal-President of the Canton Motorcycle Club, Matt Adams-Vice President of the Canton Motorcycle Club and Matt Wesley-Secretary of the Canton Motorcycle Club addressed the committee regarding using the grounds for the clubs needs. Matt Wesley representing the Canton Motorcycle Club addressed the committee proposing the use of a parcel of ground previously used by the Canton Motorcycle Club. The club would like to have permission to clean-up the property and establish some trails for the club to use. The club currently has approximately 30 members that would help with the clean- up. The club would post signs for no trespassing and manage the grounds. The club would also like to have a lease agreement that would allow the club to hold events that would be open to the public. The land is on the NE corner of town. This area is on North 20th street to the East of the Kilroy Station. Alderman Schenck distributed a map showing the location of the old motorcycle club location. Matt Adams explained that the club members would be open to having an agreement with the City and the adjacent land owners. Matt further explained that the club is open to any suggestions that would make it possible for the club to use the grounds for various events and hold club meetings. Alderman Pickel explained that one of the issues before was the noise and the dust that came from having the motorcycles on the tracks. Alderman Pickel stated that he would anticipate issues with the neighbors if club members are riding on the tracks every day. Matt further expressed that the neighbors could be part of the club and they would also have voting rights. Alderman Schenck stated that he would like to work together and come up with a way to make the area useful for the club. Currently this area is not available to the public, but he would be in favor of developing a plan that is acceptable for the City, the neighbors and the club members. Motion and second were made by Alderman Schenck/Hartford to have the proposal forwarded on to the public works staff and the city staff to review. The public works staff and the city staff would then come back to the council with a recommendation for moving forward with a recommendation. The motion carried by voice vote and was unanimous. In further discussion: Currently meetings are being held by the Canton Motorcycle Club and the AMA requires the club to maintain bylaws. Alderman Schenck suggested looking at ideas that can be done in phases and reviewing the property for size and locations for various events. Attorney Peterson asked if the club members wanted this implemented this year or next year. Matt stated that he did not have a specific time frame in mind at this time, however plans would need to be finalized by December for events to take place next season. The property would need to be looked at to determine what type of events would be held at the location being considered. A sub-committee will be started and will include Alderman Nelson, Alderman Pickel and Alderman Schenck as committee members. These members will work with the motorcycle club in developing plans. PUBLIC WORKS, WATER & SEWER ALDERMAN GERALD ELLIS, CHAIRMAN FINAL INVOICE FROM JON NEWBURN CONSTRUCTION FOR FIRST AVENUE AND CHESTNUT STREET PARKING LOT IMPROVEMENTS (CURB & GUTTER) IN THE AMOUNT OF $12.457.38 City Engineer Keith Plavec explained that the project is complete and will be paid from the TIF funds. Alderman Nelson suggested having a barrier to prevent people from blocking the sidewalk. The sidewalk needs to be replaced sometime, but perhaps a compromise could take place with the curb and sidewalk. Motion and second were made by Aldermen Ellis/Nelson to send the request to council for consideration. The motion carried by voice vote and was unanimous. FINAL INVOICE FROM SPECTRA TECH. LLC FOR SEWER MANHOLE LINING IN THE AMOUNT OF 26 026.25 City Engineer Keith Plavec stated this was a budgeted item in the amount of $30,000.00. The actual amount of the invoice is $26,026.25 for 13 manholes. This would be paid from the System Maintenance account. Motion and second were made by Aldermen Ellis/Nelson to send the request to council for consideration. The motion carried by voice vote and was unanimous. INVOICE FROM SYNAGRO CENTRAL. LLC FOR WTP SLUDGE REMOVAL & DISPOSAL IN THE AMOUNT OF 582.189.14 City Engineer Keith Plavec explained that this was part of the annual budget for sludge removal and will be paid from the water budget. Motion and second were made by Aldermen Ellis/Hartford to send the request to council for consideration. The motion carried by voice vote and was unanimous. INVOICE FROM B& J BRITE-LINE FOR WHITE COURT & PINE STREET PARKING LOT PROJECT IN THE AMOUNT OF $521.00 City Engineer Keith Plavec explained that he would like to make an amendment to the amount present. . A pay request is in place for $521.00 for the East parking lot on White Court. An invoice was received for $419.00 for the West parking lot behind CEFCU on White Court. An invoice was received for $277.00 for the parking lot on Avenue A and Chestnut Street. The total of $1217.00 will be paid from the TIF funds to B& 1 Brite-Line. Motion and second were made by Aldermen Ellis/Nelson to send the request to council for consideration. The motion carried by voice vote and was unanimous. SOFTWARE PROGRAM City Administrator Jim Snider reported that Caty Campbell sent an analysis of the software program laying out the pros and cons of the program. Since the software plans is a significant process the City will be holding a strategic planning session next Tuesday at 5:30pm to review the software program. This item will be brought back to the finance committee in two weeks to provide a summary of the report and discuss the software further. ADJOURNMENT Motion and second were made by Aldermen Ellis/Hartford to adjourn into executive session for personnel and negotiations. The motion carried by voice vote and was unanimous. The mechanical committee adjourned with no further discussion in open session. ~f 'ana Pavley City Clerk