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Home My WebLink About06-19-2012 Council Meeting Minutes A regular meeting of the Canton City Council was held on June 19, 2012 (6:30PM) in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. ALDERMEN IN ATTENDANCE: Aldermen Pickel, Hartford, Schenck, Pasley, Fritz, Ellis, West ALDERMEN ABSENT: Alderman Nelson STAFF IN ATTENDANCE: City Attorney Chrissie Peterson, City Administrator Jim Snider, City Clerk Diana Pavley, Mayor Kevin Meade, City Treasurer Nicole Marter, Police Chief Dan Taylor, Fire Chief Keith Frank, Public Works Director Bill Terry MEDIA IN ATTENDANCE: Daily Ledger- John Froehling, Teri Bibo-Peoria Journal Star Video Services by Joe Ginger OTHERS IN THE AUDIENCE: Chris Helle (ESDA) Jane Lewis, Diana Carrison, PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY GLEN NESTLERODE ROLL CALL Yes No Absent Alderman Pickel x Alderman Hartford x Alderman Schenck x Alderman Pasley x Alderman West x Alderman Fritz x Alderman Ellis x Alderman Nelson x PUBL/C PART/C/PAT/ON CONSENT AGENDA Minutes of Council meeting held June 5, 2012 Minutes of Clerical Committee meeting held June 12, 2012 Motion and second were made by Aldermen Hartford/Pickel to accept the minutes, bills and treasurer's report as presented and place them on record. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: FINANCE- ALDERMAN CRAIG WEST, CHAIRMAN Alderman Fritz FIRE TRAINING FACILITY Chief Frank explained that he would like to purchase two twenty foot and two forty foot containers in the amount of $12,900.00 from Jim Hawk Truck Trailers out of Peoria lL. The Army reserve unit in Canton has agreed to help move the containers to the new location. Motion and second were made by Aldermen West/Ellis to approve request for the fire training facility. ROLL CALL Yes No Absent Alderman Pickel x Alderman Hartford x Alderman Schenck x Alderman Pasley x Alderman West x Alderman Fritz x Alderman Ellis x Alderman Nelson x 2 LEGAL & ORDINANCE- ALDERMAN JEFF FRITZ, CHAIRMAN SPECIAL EVENT PERMIT- OPEN AIR MARKET The event- sponsored by Canton Main Street is scheduled for July 14, 2012 at Jones Park Setup time is scheduled to start at 7:OOam and tear down is at 3:30pm. A certificate of insurance was submitted. A request for a road closure was submitted for East Chestnut Street between Main and East Side Square from 10:OOam-11:30am for the open air market and Kid's Fest. Motion and second were made by Aldermen Pasley/Ellis to approve the special event. The motion carried by voice vote and was unanimous. REQUEST FOR RIGHT OF WAY CLOSURE FOR BILLY'S TAP RED DOG EVENT This event is scheduled for Friday, July 13, 2012 from 4:OOpm-10:30-pm. The setup time is set for 1:OOpm and will tear down at 10:30pm. The request includes closure of 2"d Avenue next to Billy's Tap. Motion and second were made by Aldermen Ellis/Pasley to approve the request for right of way closure upon receipt of the certificate of insurance. The motion carried by voice vote and was unanimous. REQUEST FOR RIGHT OF WAY CLOSURE FOR BILLY'S TAP JFL & CANTON FOOTBALL The event is scheduled for Friday, July 27, 2012 from 4:OOpm-10:30pm. The setup will begin at 12:OOpm and tear down at 10:30pm. The request includes closure of 2nd Avenue next to Billy's Tap. Motion and second were made by Aldermen Fritz/Ellis to approve the request for right of way closure for the event upon receipt of the certificate of insurance The motion carried by voice vote and was unanimous. 3 ELIMINATION OF PARKING SPACE- PAIGE EDWARDS Paige Edwards is interested in purchasing a building at 44 White Court. The request is to have approval of the concept for a handicapped entrance before she purchases the building. Motion and second were made by Aldermen Ellis/Hartford to approve the concept of the handicapped entrance at the building she is considering for purchase. The motion carried by voice vote and was unanimous. CLOSURE OF ALLEY BETWEEN EAST SIDE SQUARE AND 15T AVENUE FOR PEDESTRIAN USE This item will be sent back to committee for further discussion. STORM READY AWARENESS Chris Miller from the National Weather Service presented an award to the City of Canton as a storm ready community. A storm ready program can give citizens a piece of mind that their local emergency services and city officials are ready to step in and help. The National Weather Service is presenting the award to recognize the efforts of Chris Helle- the ESDA Director, along with his deputy and Phil Fleming. Phil started the project two years ago. In order to be considered storm ready there are six components that need to be met. The first component is to have redundant methods of communicating information. Several methods of receiving weather information need to be established. There needs to be numerous ways of getting the weather information out to the public. A formal disaster plan needs to be written and evaluated. Community preparedness campaigns must be performed. Training must take place with all volunteer storm spotters. 4 COMMUNITY & INDUSTRIAL DEVELOPMENT- ALDERMAN JEREMY PASLEY , CHAIRMAN UPDATE FROM MISSY TOWERY SRPED EXECUTIVE DIRECTOR Missy Towery explained that this year's Cruise In and tractor pull was one of the most successful events on record. Missy thanked the Canton Police Department and the Public Works Department. NEGOTIATIONS, GRIEVANCE & PERSONNEL- ALDERMAN DAVE PICKEL, CHAIRMAN Nothing for Council Action 5 COMMUNICATIONS FROM MAYOR MEADE: BRIAN AND DIANA CARRISON- FIRE DEPARTMENT APPRECIATION Chief Frank introduced Diana Carrison as the daughter of previous Assistant Fire Chief Harold Carrison. Diana explained that the fire department went above and above their call of duty during her father's funeral. The Carrison family appreciates everything that the department did. SRC/YWCA YOUTH EDUCATION LANDSCAPING WORK The Spoon River College has a program that involves approximately one dozen girls that participated in some landscaping work around the city building last week. The City appreciates the partnership with the college and the great work by those that helped. The girls learned about landscape design and plant selection. GARDENERS FOR CITY LIMITS SIGNS Volunteers are being sought to adopt and maintain the landscape in front of the four welcome signs at the city limits. Anyone that is interested should contact the Mayor's office for more information. JUNE'S BRIGHT SPOT AWARD The June bright spot award goes to Jim and Marcia Forquer at 229 North 14th Avenue Canton. This garden, located on a corner lot is loaded with hundreds of plants. At this time, the hydrangeas and lilies provide the most color, with a mix of blues, pinks, yellow and peach tones. FARMERS MARKET Mayor Meade explained that the farmers market held on Saturday mornings has been a huge success and encourages people to visit the vendors. VETERANS MEMORIAL AT LAKELAND Mayor Meade thanked Bob Ems and his group of volunteers for the great work in developing the Veteran's memorial at Lakeland Park. 6 FIREWORKS The firework display will be held on July 4, 2012 at Memorial Stadium. MidAmerica National Bank and Hy-Vee will be holding fundraisers for the event. OLD BUSINESS NEW BUSINESS A resolution approving an intergovernmental agreement between the City of Canton and the County of Fulton as to the operation and maintenance of the animal shelter and directing the Mayor and the City Clerk to execute and deliver said agreement on behalf of the City of Canton, Illinois. # 3987 Motion and second were made by Aldermen Hartford/Pickel to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X A resolution approving an intergovernmental agreement between the City of Canton and the County of Fulton and the sheriff of the County of Fulton, Illinois as to police protection at Canton Lake and directing the Mayor and City Clerk to execute and deliver said agreement on behalf of the City of Canton, Illinois # 3988 7 Motion and second were made by Aldermen Harford/Pickel to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X A resolution ascertaining the prevailing rate of wages for laborers, mechanics and other workers employed in any public works by the City of Canton, Illinois or by anyone under contract for public works with the City of Canton, Illinois. # 3989 Motion and second were made by Aldermen Ellis/West to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X 8 A resolution approving the release of executive session minutes. #3990 Motion and second were made by Aldermen West/Ellis to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson x A resolution amending the purchasing policy for the City of Canton, Illinois. #3991 Motion and second were made by Aldermen Hartford/Pickel to approve the resolution and place it on file. # 3992 ROLL CALL Yes No Absent Alderman Pickel x Alderman Hartford x Alderman Schenck x Alderman Pasley x Alderman West x Alderman Fritz x Alderman Ellis x Alderman Nelson A resolution approving an agreement with Timbuk Tech and directing the Mayor and the City Clerk to execute and deliver said agreement on behalf of the City of Canton, Illinois. # 3992 Motion and second were made by Aldermen Ellis/Pasley to approve the resolution and place it on file. 9 ROLL CALL Yes No Absent Alderman Pickel X Alderman Hartford X Alderman Schenck X Alderman Pasley X Alderman West X Alderman Fritz X Alderman Ellis X Alderman Nelson X City Treasurer Nicole Marter explained that the terms of the agreement will allow Tim Buk Tech to serve as the City's IT company for the next year. The total dollar amount of $2,160.00 per month will cover the 44 work stations, the 2 servers and the 85 emails. If the City should add any work stations, emails or servers they will charge additional fees monthly. ROLL CALL Yes No Absent Alderman Pickel x Alderman Hartford x Alderman Schenck x Alderman Pasley x Alderman West x Alderman Fritz x Alderman Ellis x Alderman Nelson X A resolution approving a utilities extension agreement for Lakeland place duplex condo development between The City of Canton and Craig Holthaus. #3993 The initial estimate for extending water and sanitary sewer under route 78 and Lakeland Park drive was approximately $40.000.00. The City is offering to pay the cost and in return the owner is agreeing to the increase in tap fees where each of the twelve units will be charged an additional connection fee of $3,333.33. The city will work with IDOT and the EPA to secure the permits. If all six units are not constructed within three years of the agreement, the developer is required to reimburse anything that is outstanding. 10 Motion and second were made by Aldermen Ellis/West to approve the resolution and place it on file. ROLL CALL Yes No Absent Alderman Pickel x Alderman Hartford x Alderman Schenck x Alderman Pasley x Alderman West x Alderman Fritz x Alderman Ellis x Alderman Nelson x An ordinance approving and authorizing the execution of a redevelopment agreement by and between the City of Canton and Ipava State Bank. (1S` reading) ROLL CALL Yes No Absent Alderman Pickel Alderman Hartford Alderman Schenck Alderman Pasley Alderman West Alderman Fritz Alderman Ellis Alderman Nelson An ordinance eliminating the two hour parking restriction on Chestnut Street between First Avenue and East Side Square in the City of Canton, Fulton County, Illinois. (15L reading) ROLL CALL Yes No Absent Alderman Pickel Alderman Hartford Alderman Schenck Alderman Pasley Alderman West Alderman Fritz 11 Alderman Ellis Alderman Nelson ADJOURNMENT Motion and second were made by Aldermen Hartford/Pickel to adjourn without the need r e cutive es on. ' Diana Pavley, Cit erk Kevin Meade, Mayor 12