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Home My WebLink About10-04-2011 Council Minutes A regular meeting of the Canton City Council was held on October 4, 2011 in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. Aldermen in attendance: Aldermen Jeff Fritz, Eric Schenck, Jim Hartford, Dave Pickel, lustin Nelson, Craig West and Gerald Ellis Aldermen absent: Alderman Pasley Staff in attendance: Comptroller Caty Campbell, City Attorney Chrissie Peterson, Mayor Kevin Meade, City Administrator Jim Snider, City Clerk Diana Tucker, Police Chief Dan Taylor, Fire Chief Keith Frank, Interim Public Works Director Bill Terry, City Engineer Keith Plavec Media in attendance: Daily Ledger- John Froehling, Daily Ledger Video Services by Joe Ginger Others in the audience: Dan Oaks, Gary Barnhardt, Steve Kline, Kent Janssen PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY CITY ADMINISTRATOR JIM SNIDER ROLL CALL Yes No Absent Alderman Schenck X Alderman Pasley X Alderman Fritz X Alderman West X Alderman Nelson X Alderman Ellis X Alderman Pickel X Alderman Hartford X CONSENT AGENDA Minutes of Council meetin~ held September 20, 2011 Minutes of Mechanical Committee meetin~ held September 27. 2011 Motion and second was made by Aldermen Hartford/Pickel to accept the minutes as presented and be placed on file. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: Public Safetv & Traffic - Alderman !im Hartford, Chairman 1. REQUEST TO ADOPT PROJECT BESTOW AS THE POLICE DEPARTMENTS WELLNESS PROGRAM The wellness program will become part of the department's incentive program. Currently $7,000.00 is budgeted for the wellness program. Motion and second were made by Aldermen Hartford/Nelson to adopt project BeStow as the police departments wellness program. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. 2. HOTEL/MOTEL TAX FUND REQUEST FOR NORTHWESTERN UNIVERSITY SCHOOL OF STAFF AND COMMAND. The Canton Police Department will be hosting the school of staff and command on October 17, 2011. The training is a 10 week course for upper management training. The event will be held at the new Harvester Inn. A fee of $3,000.00 will be charged for the event. Chief Taylor secured $2000.00 for the training, but requested $1000.00 from the hotel/motel tax fund. Motion and second were made by Aldermen Hartford/Pickel to approve the hotel/motel tax fund request in the amount of $1000.00 for the Northwestern University School of Staff and Command. Alderman Fritz explained that he is not comfortable with the request. The City went to the hotel back in April and secured the hotel and does not feel that the City should try to scramble to come up with funds and take the funds from the hotel/motel tax fund. Alderman Fritz would like to amend the motion to take the funds from the general fund. Motion and second were made by Aldermen Fritz/Schenck to amend the motion and take the funds from the general fund. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried Motion and second were made by Aldermen Hartford/Pickel to allow the expenditure of $1000.00. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Nartford x The motion carried 3. A RESOLUTION IMPOSING A MUNICIPAL BOND FEE FOR THE CITY OF CANTON Previously only the sheriff dept could impose a bail bond fee for processing. On August 15, 2011 house bil) 1339 passed to allow municipalities to charge up to a$20.00 bail bond processing fee. The fee would be imposed to help offset fees assessed to the city. Motion and second were made by Aldermen Hartford/Nelson to approve the resolution imposing a municipal bond fee for the City of Canton. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried Streets and Garba~e- Alderman Justin Nelson. Chairman Lake, Buildinqs & Grounds - A/derman Eric Schenck, Chairman 1. UNAUTHORIZED BOAT DOCKS AT CANTON LAKE Previous discussion took place regarding a public boat dock at the Canton campground area of the lake. Motion and second were made by Aldermen Schenck/Pickel to have the public works staff contact the people who currently have boat docks at the campground area and inform them of the intent of putting in a public boat dock. The people with current boat docks would be notified to remove their boat docks in a timely fashion. The motion carried by voice vote. Public Works, Water & Sewer - Alderman Gerald Ellis, Chairman 1. AMEREN EASEMENT FOR ELECTRICAL SWITCH CABINET- COOK POLYMER Motion and second were made by Aldermen Ellis/Pickel to allow the Ameren easement. The motion carried by voice vote 2. APPLICATION FOR PAYMENT NO 3& FINAL FOR ENTERPRISE DRIVE CULVERT REPLACEMENT PROJECT FROM OTTO BAUM IN THE AMOUNT OF $10,913.00 Motion and second were made by Aldermen Ellis/Nelson to approve the application for payment from Otto Baum in the amount of $10,913.29. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried 3. APPLICATION FOR PAYMENT NO 1& FINAL FOR CHESTNUT STREET RETAINING WALL PROJECT FROM OTTO BAUM IN THE AMOUNT OF $9,600.00 Motion and second were made by Aldermen Ellis/Pickel to adopt approve the application for payment for the Chestnut Street retaining wall project from Otto Baum in the amount of $9,600.00. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley X Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried 4. APPLICATION FOR PAYMENT NO 5& FINAL ALONG WITH FINAL CHANGE ORDER FOR CHESTNUT STREET EXTENSION PROJECT FROM O1T0 BAUM IN THE AMOUNT OF 516,795.58 WITH EXTENDED COMPLETION DATE. Keith Plavec explained that the total dollar amount of the request is $68,508.08. The change order is $16,795.58. The final contact price is $285,510.08. Motion and second were made by Aldermen Ellis/Pickel to approve the application for payment no 5& final along with final change order for Chestnut Street Extension project from Otto Baum in the amount of $69,508.08. The extended completion date is September 9, 2011 ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried 5. APPLICATION FOR PAYMENT NO 2 AND FINAL FOR CITY HALL GENERATOR WALL PROJECT FROM OTTO BAUM IN THE AMOUNT OF $12.997.10. Motion and second were made by Aldermen Ellis/Nelson to approve the application for payment no 2 and final for city hall generator wall project from Otto Baum in the amount of $12,997.10 ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried 6. APPLICATION FOR PAYMENT NO 1 FOR WWTP UV DISINFECTION PROJECT FROM LEANDER CONSTRUCTION IN THE AMOUNT OF 558.405.05. Motion and second were made by Aldermen Ellis/Hartford to approve the application for payment No 1 for WWTP UV Disinfection project from Leander Construction in the amount of $58,405.05 from bond funds. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried 7. MFT PAPERWORK (MAINTENANCE ENGINEERING TO BE PERFORMED BY A CONSULTING ENGINEER & MUNICIPAL ESTIMATE TO MAINTENANCE COSTS. Keith Plavec explained that this is a contract with Maurer and Stutz to help with the with construction services for the pavement and the sidewalk. The fee was based on a percentage. The total cost is $12,096.02. Motion and second were made by Aldermen Ellis/Nelson to approve the MFT paperwork not to exceed $12,096.02. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried 8. PROPOSAL FOR ASH STREET IMPROVEMENTS & WRITTEN APPROVAL OF THE PROJECT TO PROCEED WITH DE MINIMIS PROCESSING & FINDING. Keith Plavec explained that the Ash street project is being proposed along 16t" and 20th Avenue. The storm water will be heading towards 20t" Avenue going north and then discharging across the park district property. Keith further explained that when improvements are done across the park district property the de minimis processing must take place. Keith completed the period to receive comments and the park district has signed off on the paperwork. The City is now required to give their final sign off. The City of Canton will provide funding to purchase root production method trees to be planted at selected areas to replace any impacted trees at a 1/1 ratio. Some tree removal is being considered to install a pipe. Motion and second were made by Aldermen Ellis/West to approve the proposal for Ash Street Improvements & written approval of the project to proceed with De Minimis processing & finding. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried Communications from Mavor Kevin R. Meade Appointment- Plannin~ and 2onin~ Mayor Meade appointed Ed Patton to the planning and zoning committee. Motion and second were made by Aldermen Hartford/Nelson to approve the appointment. The motion carried by voice vote and was unanimous. Appointment- Police Auxillarv Officer Mayor Meade appointed Kelly Kenser as a police auxiliary officer. Motion and second were made by Aldermen Nelson/Ellis to approve the appointment. The motion carried by voice vote and was unanimous. Appointment- Citv Treasurer Mayor Meade appointed Nicole Marter to the position of City Treasurer. City Administrator Jim Snider reported that Nicole is a native of Canton and holds a bachelors degree in accounting. Nicole has worked six years at Caterpillar in the parts department. Nicole seems interested in a career in Canton and her qualifications are strong. One of the candidates interviewed made too much money to accept the treasurer's position. Nichole will be starting October 17, 2011 at a salary of $34,174.67. Motion and second were made by Aldermen Ellis/Pickel to accept the appointment of Nichole Marter as the City Treasurer. The motion carried by voice vote and was unanimous. Grand Openin~- Harvester Inn The grand opening for the Harvester Inn/Chestnut Street opening will be held on October 21, 2011 at 11:00 am. The public is invited. Special Event License Mayor Meade explained that some road closures have taken place without the consent of the council during recent special events. Attorney Peterson sent a letter out to all of the bar owners reminding them that city council approval is needed to close a road. Today the owner of Billy's requested a special event for this coming weekend. This request did not come in time for the agenda, but a general opinion could be gathered to allow the event for the weekend. The Mayor would allow the event this time for Billy's but going forward all establishments would need council approval for street closures. Old Business AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND COOK CANTON REAL ESTATE LLC (Second Readingi # 2045 Motion and second were made by Aldermen Ellis/Hartford to approve the ordinance and place it on record. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. AN ORDINANANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND KENT JANSSEN AND SHIRLEY FRANZONI. (SECOND READING) # 2046 Motion and second were made by Aldermen West/Hartford to approve the ordinance and place it on record. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE OPERATION OF A DAYCARE CENTER AT 3100 NORTH MAIN STREET, CANTON ILLINOIS (SECOND READING) # 2047 Motion and second were made by Aldermen Hartford/Pickel to approve the ordinance and place it on record. The building permit process is separate from the special use permit that allows the operation of a daycare. The comptroller brought to the cities attention that the check was canceled so no building permit is opened. ROLL CALL Yes No Absent Alderman Schenck x Alderman x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE OPERATION OF A DAYCARE CENTER AT 526 NORTH MAIN STREET CANTON ILLINOIS (SECOND READING) # 2048 Motion and second were made by Aldermen Hartford/Fritz to approve the ordinance and place it on record. ROLL CALL Yes No Absent Alderman Schenck x Alderman x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The Motion carried. NEW BUSINESS AN ORDINANCE APPROVING LETTERS OF ENGAGEMENT FOR ISSUANCE OF ALTERNATIVE REVENUE TAX INCREMENT FINANCE BONDS BY AND BETWEEN THE CITY OF CANTON AND ICE MILLER, LLP, D.A DAVISON & COMPANY, JACOB & KLINE LTD, THE ECONOMIC DEVELOPMENT GROUP, LTD AND AMERICAN BOND CORPORATION LTD. # 2043 Motion and second were made by Aldermen Ellis/Pickel to waive the rules for two readings. ROLL CALL Yes No Absent Alderman Schenck x Alderman X Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x Motion and second were made by Aldermen Ellis/Hartford to approve the ordinance and place it on record. ROLL CALL Yes No Absent Alderman Schenck x Alderman x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. AN ORDINANCE AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION REVENUE BONDS (ALTERNATE REVENUE SOURCE) SERIES 2011 OF THE CITY OF CANTON FULTON COUNTY ILLINOIS IN THE AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED &7,000,000 FOR THE PURPOSE OF FINANCING THE COSTS OF CAPITAL PROJECTS WITHIN THE CITY REFUNDING OUTSTANDING DEBT CERTIFICATERS OF THE CITY AND PAYING FOR COSTS RELATED THERETO. # 2044 Motion and second were made by Aldermen Ellis/Pickel to waive the rules for two readings. Motion and second were made by Aldermen Hartford/Pickel to approve the ordinance and place it on record. ROLL CALL Yes No Absent Alderman Schenck x Alderman x Alderman Fritx x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. Adiournment Motion and second was made by Aldermen Hartford/Pickel to adjourn without executive session. Motion carried by voice vote and was unanimous. M or Ke R. eade City iana Tucker