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Home My WebLink About09-20-2011 Council minutes ~ . , A regular meeting of the Canton City Council was held on September 20 2011 in the Council Chambers, The Donald E. Edwards Way-50 North 4t" Avenue, Canton, Illinois 61520. ALDERMEN IN ATTENDANCE: Alderman Eric Schenck, Jim Hartford, Dave Pickel, Gerald Ellis, Jeff Fritz, Jeremy Pasley, Justin Nelson, Craig West STAFF IN ATTENDANCE: Comptroller Caty Campbell, City Attorney Chrissie Peterson, City Administrator Jim Snider, City Clerk Diana Tucker, Mayor Kevin Meade, Police Chief Dan Taylor, Fire Chief Keith Frank, City Engineer Keith Plavec, Supervisor Bill Terry MEDIA IN ATTENDANCE: Daily Ledger- John Froehling, Video Services by Joe Ginger OTHERS IN THE AUDIENCE: Shirley and Jack McDowell, Kent and Kathy McDowell, John McDowell, Kent Janssen, Dan Oaks, Robin Tonkin, Roy Webb, Steve Kline, lan McDowell, Rick Nichols, Cory Lindsey, Janice Emmons, Bret Butler, Janise Jones , Phil Fleming, PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY PASTOR GLENN NESTLERODE FROM THE FIRST CHRISTIAN CHURCH ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x CONSENT AGENDA Minutes of Council meeting held September 6, 2011 Minutes of Clerical Committee meeting held September 13, 2011 Motion and second were made by Alderman Hartford/Pickel to accept the minutes and place the minutes on record The motion carried by voice vote and was unanimous. OATH OF OFFICE- IAN MCDOWELL City Clerk Diana Tucker gave the oath of office to lan McDowell. lan started as a patrolman for the police department on September 18, 2011. 2 PUBLIC PARTICIPATION CORY LINDSEY Cory Lindsey explained to the council that he previously experienced a problem with his garbage pickup at his house. Cory stated that he was threatened by one of the city employees (Drake Wilson). Mayor Meade interrupted Cory and informed him that public participation rules specifically prohibit discussion of specific city employees regarding personnel matters. CHARLES HOPPER Charles Hopper asked the council why the city has not previously enforced safety fencing around pools. Charles stated that now that he has put a pool on his property the city has started enforcing the ordinance. Mayor Meade explained that the city will look into the issue and contact him with further information. BILLS Motion and second were made by Alderman West/Fritz to accept and pay the bills as presented. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. 3 TREASURER'S REPORT Comptroller Caty Campbell reported that the general fund and the water/sewer fund has a surplus due to property taxes received and grant funds received. The available cash at the end of the month was 2.4 million. Motion and second were made by Alderman Ellis/West to accept the Treasurer's report as presented. The motion carried by voice vote and was unanimous. 4 COMMITTEE REPORTS: FINANCE- ALDERMAN CRAIG WEST, CHAIRMAN DISCUSS. CONSIDER AND VOTE ON ADDITIONAL FUNDING FOR DEMOLITIONS The City is currently considering additional funding in the amount of $20,500.00 for demolition at the following properties. 585 Ray Street 466 South Third 345 Fulton Motion and second were made by Aldermen West/Pickel to approve the additional funding for demolitions. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. BLACK CROW CANDLE TIF REQUEST This item will be presented as a first reading below. 5 LEGAL & ORDINANCE- ALDERMAN JEFF FRITZ, CHAIRMAN CANTON LOGO AND COPYRIGHT PURCHASING AGREEMENT Alderman Fritz recommended that this be sent back to the legal and ordinance Committee for further discussion. Motion and second were made by Aldermen Fritz/Pasley to send to legal and ordinance committee. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. MAYOR MEADE READ THE FOLLOWING LETTER FROM COOK GROUP As you are aware, the Canton Harvester Inn located at the southwest corner of North Main and Locust Street is nearing completion and will soon be open for overnight guests. The amount of traffic at this intersection and the large blank wall just south of the hotel presents an opportunity to do something special. A mural similar to what we did on the south wall of the JC Penney/Fulton Square building where we hung four large murals and transformed what was an unsightly wall to an attraction seemed the logical choice. Early in the development of this property we had considered doing something similar, but had not decided what the subject of the mural would be. I later contracted with Snowman Studio, and after consideration committed to a design and instructed them to paint the base of the mural but not finish the center until council 6 has made its decision on the logo. In a recent article in The Daily Ledger I read where the council agreed on the water as the image in the design with this knowledge I then permitted Snowman Studios to complete the job. We are glad to promote your logo and the downtown and if confirmed will happily hang the mural with your logo on the referenced wall. We hope to continue to work with you to promote the downtown, create activity and increase awareness of the arts, thus enhancing business opportunities that they may prosper. Respectfully Submitted--- Jim Murphy President CFC Properties RESOLUTION AND AMENDMENT TO HIGHWAY AUTHORITY AGREEMENT This will be presented as a resolution below. DISCUSS CONSIDER AND VOTE TO AUTHORIZE DEMOLITION ACTION FOR 42 WEST CHESTNUT STREET This will be presented as a resolution below. SPECIAL USE PERMITS-JUNIOR GIANTS DAYCARE Two ordinances will be presented below. 7 COMMUNITY AND INDUSTRIAL DEVELOPMENT- ALDERMAN JEREMY PASLEY JACK'S BEER GARDEN LICENSE Keith Plavec explained that a new drawing was presented for the beer garden. The new beer garden will include a fence that will enclose the entire back of the establishment. Keith Plavec further explained that an emergency handle would be required on one of the gates so that both doors would have emergency handtes. Motion and second were made by Alderman Pasley/Nelson to approve the request with the condition that the emergency handle will be installed for both doors. The motion carried by voice vote and was unanimous. HOTEL/MOTEL FUNDS FOR PINK INK FUNDRAISER $400.00 will come from the hotel/motel funds to assist with the rental of port-a-potties for the event. Alderman Nelson asked to be excused from voting due to his involvement with the fundraiser. Motion and second were made by Alderman Ellis/Pickel to excuse Alderman Nelson from the vote. The motion carried by voice vote and was unanimous. Motion and second were made by Alderman Pasley/Ellis to approve the expenditure of $400.00 from the hotel/motel tax fund for the rental of port-a-potties. The motion carried by voice vote and was unanimous 8 SIGNAGE FOR SPOON RIVER DRIVE Alderman Pastey explained that Dana Smith (Marketing and Tourism Director for the Spoon River Partnership) has requested the use of signs in front of the downtown businesses during the Spoon River Scenic Drive. Motion and second were made by Alderman Pasley/Nelson to allow the use of the signs during the Spoon River Scenic Drive. The motion carried by voice vote and was unanimous. NEGOTIATIONS, GRIEVANCE & PERSONNEL- ALDERMAN DAVE PICKEL, CHAIRMAN APPOINTMENT OF INTERIM PUBLIC WORKS DIRECTOR Mayor Meade appointed Bill Terry to the position of interim public works director at a salary of $80,772.00 retroactive to June 1, 2011. Motion and second were made by Aldermen Ellis/Pickel to approve the appointment and salary. The motion carried by voice vote and was unanimous. 9 COMMUNICATIONS FROM MAYOR: APPOINTMENT OF CITY TREASURER Mayor Meade explained that the city is still working on the interviews for the City Treasurer so no appointment will be made at this time. FRIENDSHIP FESTIVAL Mayor Meade reported that the Friendship Festival was very successful this year. DOWNTOWN The Chestnut Street road opening took place last week and a ribbon cutting will take place in conjunction with the hotel opening. A date will be announced for the ribbon cutting. HOTEL OPENING The Harvest Inn is scheduled to open on September 30, 2011. EMERGENCY REPAIRS AT THE WWTP Keith Plavec explained that two of the clarifiers at the WWTP have corroded. Jarvis Welding was contacted and will be on site tomorrow. The approximate cost for the repair could be up to $10,000.00. Supervisor Joe Carruthers has contacted the EPA. 10 OLD BUSINE55 AN ORDINANCE AUTHORIZING, DIRECTING AND SETTING THE DATE FOR SALE AT PUBLIC AUCTION OF CERTAIN PERSONAL PROPERTY OWNED BY THE CITY OF CANTON AND NO LONGER NEEDED FOR CITY PURPOSES (2ND READING) ZO4O Motion and second were made by Aldermen Hartford/Pickel to place the ordinance on file. The auction will take place on September 25, 2011 at 10:30 am Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried NEW BUSINESS AN ORDINANCE TO ESTABLISH DATE FOR A PUBLIC HEARING FOR THE FIRST AMENDMENT TO THE CITY OF CANTON INTERNATIONAL HARVESTER SITE PROJECT AREA TAX INCREMENT FINANCING DISTRICT REDEVELOPMENT PLAN AND PROJECTS (1sT READING) ~$2041 Steve Klein explained that he distributed an updated timeline for the process to amend to the IH TIF district plan and projects. The ordinance is to establish a date and time for a public hearing. The first draft was filed of the amendment and following approval of the ordinance will allow the group to proceed with the timeline. The process would be completed on November 22, 2011. 11 Steve would ask waiving the rules for two readings and approve the ordinance with the first reading. Motion and second were made by Aldermen Nelson/Ellis to suspend the rules The date for the public hearing is scheduled for November 8, at 5:30pm and 6:OOpm Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried Motion and second were made by Aldermen Ellis/Pickel to place the ordinance on file. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND COOK CANTON REAL ESTATE LLC. (15T READING) 12 AN ORDINANCE TO ESTABLISH DATE FOR A PUBLIC HEARING FOR THE CANTON -RT 9/CHESTNUT STREET TAX INCREMENT FINANCING DISTRICT. #ZO42 Steve Kline requested this ordinance be passed on the first passage. Motion and second were made by Aldermen Schenck/Nelson to suspend the rules for two readings of the ordinance. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried Motion and second were made by Aldermen Schenck/West to approve the ordinance and place it on record. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A REDEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CANTON AND KENT JANSSEN AND SHIRLEY FRANZONI (D/B/A "BLACK CROW CANDLE COMPANY"). (15t Reading) 13 AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE OPERATION OF A DAYCARE CENTER AT 3100 NORTH MAIN STREET, CANTON, ILLINOIS. (15Y Reading) AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE OPERATION OF A DAYARE CENTER AT 526 NORTH MAIN STREET CANTON ILLINOS. (15t Reading) A RESOLUTION FOR TEMPORARY CLOSURE OF A STATE-MAINTAINED ROADWAY FOR A PUBLIC EVENT. # 3963 Motion and second were made by Aldermen Ellis/Pickel to approve the resolution and place it on file. The motion carried by voice vote and was unanimous. A RESOLUTION APPROVING AN AMENDMENT TO THE HIGHWAY AUTHORITY AGREEMENT WITH THE MARATHON PETROLEUM COMPANY, LLC AND AUTHORIZING AND DIRECTING THE MAYOR AND THE CITY CLERK OF THE CITY OF CANTON TO EXECUTE SAID AGREEMEDNTS ON BEHALF OF THE CITY OF CANTON. #3964 Keith Plavec explained that the city has an agreement but a testing period needs to be expanded to get into IDOT right of way. If the city has to dig in this area they would need to contact the company to have a representative on site. Motion and second were made by Aldermen West/Nelson to approve the resolution and place it on file. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried 14 . A RESOLUTION APPROVING DEMOLITON OF IMPROVEMENTS TO REAL PROPERTY LOCATED AT 42 WEST CHESTNUT STREET, CANTON ILLINOIS. ~#3965 Attorney Peterson explained that the city can use a couple of different options for the demolition of property. If the property is vacant and abandoned the city can use a statutory process to post notice and proceed without a court order. If the property is occupied this process is not available. The city was aware that the property was recently occupied so Attorney Peterson felt it would be best to file an application with the court authorizing a demolition. The owner of the property did come to the city hall yesterday and was uncertain with their plan of action. The owner would be kept aware of the process as it moves forward. Motion and second were made by Aldermen West/Nelson to approve the resolution and place it on file Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried Steve Kline distributed some draft material to review in advance of his return on October 4, 2011 at which time he will ask to refinance the 2009 debt certificates. At the request of the City Administrator Steve has assembled letters of engagement for a bond issuance to refinance the debt certificate as well as borrowing some additional funds at the IH area. A schedule was distributed for two concurrent procedures. The first is to amend the TIF district and to establish the Route 9/Chestnut District. A timeline was presented on how the bonds could be issued. The debt certificates will mature on December 1, 2011. The IH TIF district needs to be amended prior to the issuance of any long term obligation on the TIF district. . This process to issue the bonds can begin on October 4, 2011 and run with the TIF work that is being done. Should the City proceed with the issuance of the bonds pricing could begin on November 16, 2011 15 ~ and the amendment could be completed on November 22, 2011 with an anticipated closing on or before November 29, 2011. ADJOURNMENT Motion and second were made by Aldermen Hartford/Nelson to adjourn into executive session for the purpose of personnel and pending litigation. The motion carried by voice vote and was unanimous. There was no need for an executive session. Diana Tucker, City C/erk Kevin Meade, Mayor 16