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Home My WebLink About08-02-2011 Council Minutes , ~ , ~ ~ ~ ~ A regular meeting of the Canton City Council was held on August 2, 2011 in ~l~e Council Chambers, The Donald F. Edwards Way-50 North 4th Avenue, Canton, Illirinis 6152C1 ALDERMEN IN ATTENDANCE: Aldermen Eric Schenck, Jeremy Pasley, Jeffrey Fritz, Craig West, Justiri N~els~~n, G~erald Ellis, Dave Pickel, Jim Hartford ALDERMEN ABSENT: STAFF IN ATTENDANCE: City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, Maycr IKE~vin Meade, City Administrator Jim Snider, City Clerk Diana Tucker, Police Chief Dan f~a~~~lar, Assistant Fire Chief Tom Shubert, City Engineer Keith Plavec, Comptroller Caty CampbEhll MEDIA IN ATTENDANCE: Daily Ledger- Larry Eskridge Video Services by Joe Ginger OTHERS IN THE AUDIENCE: Dan Oaks, Scott Stockman, PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN CITY ADMNINISTRATOR JIM SNIDER ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x ~ CONSENT AGENDA Minutes of Council meetin~ held Julv 19 2011 Minutes of Mechanical Committee meetin~ held Julv 26 2011 Motion and second was made by Aldermen Hartford/Nelson to accept the minutes as presented and be placed on file. The motion carried by voice vote and was unanimous. COMM'ITTEE REPORTS: PUBLIC SAFETY & TRAFF/C - ALDERMAN JIM HARTFORD CHA/RMAN POSTAGE MACHINE City Clerk Diana Tucker explained that she received quotes from Pitney Bowes for a postage machine to use in the City Clerk's office. The recommendation was to lease the model DM400 automatic mailing system. The cost would be $114.00/month for 39 months. Motion and second were made by Aldermen Hartford/Ellis to approve the lease of a postage machine from Pitney Bowes for $114.00/month for 39 months. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. , POLICE SERGEANT PROMOTION Chief Taylor would like to ask for approval to allow the police commission to make a Sergeant's promotion at their next meeting scheduled for August 11, 2011. The promotion is being requested due to Sergeant Mill's letter of resignation effective August 28, 2011. Motion and second were made by Aldermen Hartford/Pickel to allow the police commission to make a Sergeant's promotion at their next scheduled meeting. The motion carried by voice vote and was unanimous. STREETS AND GARBAGE- ALDERMAN JUSTIN NELSON CHAIRMAN DOWNTOWN TRAFFIC PATTERN Keith Plavec explained the plan for the downtown traffic. A portion of the downtown will be two-way traffic and a portion will be designated as one-way traffic. Further discussion took place regarding parallel parking and diagonal parking for the downtown area. The street should be opened within three weeks. Motion and second were made by Aldermen Nelson/Ellis to approve the downtown traffic pattern. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. ADDITIONAL FUNDS FOR SIDEWALK PROGRAM Motion and second were made by Aldermen Nelson/West to add $3500.00 to the sidewalk program for the property at 335 West Spruce plus the pending application. The motion carried. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried JAMMIN FOR JUDE The Jammin for Jude fundraiser event is currently schedule for August 27, 2011. The request is to close Chestnut Street from Main to 15t Avenue and East Side Square from Elm to Chestnut. Jones Park will be reserved for various events and Official Time Out will have some events including several bands. Motion and second were made by Aldermen Ellis/Nelson to accept the request for the street closure from Main to First and East Side Square from Elm to Chestnut Street. The motion carried by voice vote and was unanimous. Alderman Ellis explained that Scott Stockman contacted Fulton County Septic Service for prices on portable potties. The cost for four units would be $380.00. Spoon River Septic will donate an additional four units during the event. Motion and second were made by Aldermen Ellis/Pickel to allow the expenditure of $400.00 for the portable potties from the hotel/motel tax fund. The motion carried by voice vote and was unanimous. The Streets and Garbage Committee adjourned at 6:45 pm ~ LAKE, BU/LDINGS & GROUNDS - ALDERMAN ERIC SCHENCK, CHA/RMAN IDNR BAAD GRANT Motion and second were made by Aldermen Schenck/Hartford to authorize Maurer and Stutz to resubmit a proposal to the I DN R for the improvements to the south boat ramp at the lake with a 5% adjustment to the proposal that was made last year. The motion carried by voice vote and was unanimous. Alderman Schenck explained that the cost would be approximately $77,000.00 for the project and the grant would cover 80% of the cost involved. CONCESSION STAND Motion and second were made by Aldermen Schenck/Ellis to increase the amount of money available by $1500.00 to fix the roof and make other repairs to the bathhouse at the Canton Lake. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried NORTH SHORE LOT LEASE Motion and second were made by Aldermen Schenck/Pasley to ask Maurer and Stutz to create a proposal for bids to develop a plat on the 18 lot leases at Canton Lake. The motion carried by voice vote and was unanimous. BOAT DOCK AND SHORELINE REGISTRY Motion and second were made by Aldermen Schenck/Pasley to ask the City attorney to create a registry of the boat docks around the lake The motion carried by voice vote and was unanimous. SIGNAGE FOR THE LAKE Alderman Schenck explained that previous ordinances have been implemented that deal with no trespassing, parking issues, and speed limits. Signs need to be put into place to enforce the ordinances. Alderman Schenck would like to authorize the Street Department to purchase the signs. The signs shall not to exceed $1000.00 Motion and second were made by Aldermen Schenck/Hartford to authorize the Street Department to purchase the signs (not to exceed $1000.00) to implement various ordinances around the lake. The motion carried by voice vote and was unanimous. The Lake and Building/Grounds Committee adjourn 6:50pm PUBLIC WORKS, WATER & SEWER - ALDERMAN GERALD ELLIS, CHA/RMAN FINAL APPLICATION FOR PAYMENT FROM WALKER EXCAVATING FOR MANHOLE RAISING PROJECTS IN THE AMOUNT OF $38 429 11 Motion and second was made by Aldermen Ellis/Nelson to approve the application for payment from Walker Excavating for manhole raising projects in the amount of $38,429.11 from the bond funds. ROLL CALL Yes No Absent Alderman Schenck s Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried WATER MAIN CONNECTION FOR WELL BID Motion and second were made by Aldermen Ellis/Hartford to approve the low bid from Leander Construction in the amount of $43,650.00 to be paid from the bond funds. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried WALNUT STREET SANITARY SEWER RELOCATION BID Keith Plavec explained this project on the IH Site will replace the sanitary sewer. The engineers estimate was $60,000.00. The funding will come from the DCEO grants. Motion and second were made by Aldermen Ellis/ Nelson to approve the low bid from Lavadiere Construction in the amount of $55,997.00 to be paid from DCEO grants ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. ~ WWTP UV DISINFECTION BID Keith Plavec explained that UV disinfection is required with the new permit. The engineers estimate is 1.5 million. Motion and second were made by Aldermen Ellis/Pickel to approve low bid from Leader Construction in the amount of $1,549,000.00 to be paid from the bond funds. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. IH SITE FENCE BID Keith Plavec explained that the City received two quotes for 840 feet of fencing at the I H site. Motion and second were made by Aldermen Ellis/Nelson to approve the IH Site Fence Bid from Hohulin Fence Company in the amount of $5,652.00 paid from the TI F funds. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. APPLICATION FOR PAYMENT FROM OTTO BAUM FOR CHESTNUT STREET EXTENSION IN THE AMOUNT OF $49,170.60 Keith Plavec explained this project will be funded by DCEO grants and from TIF. Quarterly reports are submitted. The request for this quarter is in the amount of $122,000.00 the next quarter will have the request for the additional $3,000.00 to reimburse the TI F. Additional work remains on the project that includes street lighting and pavers. Motion and second were made by Aldermen Ellis/Hartford to approve the application for payment from Otto Baum for Chestnut Street Extension in the amount of $49,170.60 ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried APPLICATION FOR PAYMENT FROM OTTO BAUM FOR 3RD AVENUE EXTENSION IN THE AMOUNT OF $263.231.82 Keith Plavec explained that this will be the final pay application for contracts 61 and B2. Motion and second were made by Aldermen Ellis/Nelson to approve the application for payment from Otto Baum for 3~d Avenue extension in the amount of $263,231.82. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried THIRD AVENUE EXTENSION CHANGE ORDER FROM OTTO BAUM INC. Keith Plavec explained the change order amount is $1,098,704.17 with the previous change orders increases for $1,939,599.42 and change order three is increased $324,051.44. The total contract price is $2,263,650.84. Motion and second were made by Aldermen Ellis/Pickel to approve the Third Avenue extension change order from Otto Baum Inc in the amount of $324,051.44. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried EXCAVATOR RENTAL Keith Plavec explained that dirt and concrete was piled on a portion of the property at the IH site. The City could rent an excavator for one month and have the City crew do the work to remove the pile of dirt and concrete. Kinsel excavating submitted the lowest price to rent the excavator. The City will provide proof of insurance for the rental of the excavator. Motion and second were made by Aldermen Ellis/ Hartford to approve the rental of the excavator from Kinsel Excavating in the amount of $4,500.00 Mayor Meade explained that Bill Terry was contacted by a company explaining that they have some new equipment that they would offer to the City for testing. If the company has an excavator that they would like tested the City would decide to override the offer from Kinsel excavating and use the testing equipment without any charges. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried SANITARY SEWER EASEMENT AT IH SITE Attorney Peterson explained that the current sanitary sewer needs to be relocated approximately 10 feet north. Permission is needed to vacate the existing easement and establish a new easement 10 feet north Motion and second were made by Aldermen Ellis/Nelson to authorize Chrissie to proceed with the Cook group for permission to move the sanitary sewer 10 feet to the north The motion carried by voice vote and was unanimous. The Public Works, Water and Sewer Committee adjourn 7:40 pm COMMUNICATIONS FROM MAYOR KEVIN R. MEADE BRIGHT SPOT AWARD Mayor Meade awarded this month's bright spot award to Ed and Pam Locke of 1467 Wheeler Lane. The home displays a perfect example of heat and sun tolerant perennials such as black- eyed susans, hardy hibiscus and pink coneflowers. TREASURER'S RESIGNATION City Treasurer Aaron Anderson explained that he accepted an administrative position with a private company in Canton. Motion and second were made by Aldermen Nelson/Pickel to accept the resignation of Treasurer Aaron Anderson effective Friday, August 5, 2011 The motion carried by voice vote and was unanimous. Mayor Meade announced that the City will be looking to fill the position of the City Treasurer. To be eligible the candidate must be a registered voter within the City of Canton. The position would be for the rest of the term which would be until May 2013. Contact Mayor Meade if interested. MAIN AND LOCUST CONSTRUCTION Keith Plavec explained that the construction going on at Main and Locust is an IDOT project. Issues with soils set back the construction completion date. A crew is currently working and the deadline is set for October/November. The project will have the roadway go from four lanes down to three lanes. BROWNFIELD CONFERENCE Attorney Chrissie Peterson was the keynote speaker at a Brownfield conference held earlier today in Pekin discussingthe IH Site. OLD BUSINESS AN ORDINANCE AMENDING THE PERSONNEL POLICY FOR THE CITY OF CANTON, FULTON COUNTY, ILLINOIS (2ND READING) # 2038 Motion and second were made by Aldermen Ellis/Nelson to approve the ordinance and piace it on record. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried NEW BUSINESS CHESTNUT STREET EXTENSION RETAINING WALL STONE WORK Keith Plavec explained that the roadway along the Chestnut Street extension retaining wall will have a stone cap along the top and along the north face of the wall that would match the kiosk. The work should be done now while the roadway is closed. Otto Baum has been approached and information distributed. A price of $10,000.00 was quoted from Otto Baum. The cost would be paid from the TI F funds. Motion and second were made by Aldermen Schenck/West to approve up to $10.000.00 for the stone work to the wall. ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried AN ORDINANCE CREATING SECTION 10-15-37 (BUILDING ADDRESS) OF THE CANTON MUNICIPAL CODE (15T Reading) A RESOLUTION IN SUPPORT OF THE CERTIFICATION STATEMENT FOR THE CITY OF CANTON'S APPLICATION FOR STATE OF ILLINOIS DEPARTMENT OF NATURAL RESOURCES BOAT ACCESS AREA DEVELOPMENT GRANT PROGRAM.#3960 Motion and second were made by Aldermen Schenck/Hartford to approve the resolution and place it on record. ROLL CALL Yes No Absent Alderman Schenck x Alderman x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. ADJOURNMENT ~ Motion and second was made by Aldermen Hartford/Nelson to adjourn without the need for executive session. Motion carried by voice vote and was unanimous. The meeting adjourned at 7:30 pm evin R. Meade City Clerk Diana Tucker