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Home My WebLink About07-19-2011 Council Meeting Minutes A regular meeting of the Canton City Council was held on July 19, 2011 in the Council Chambers, The Donald E. Edwards Way-50 North 4th Avenue, Canton, Illinois 61520. ALDERMEN IN ATTENDANCE: Alderman Eric Schenck, Jim Hartford, Dave Pickel, Gerald Ellis, Jeff Fritz, Jeremy Pasley, Justin Nelson, Craig West STAFF IN ATTENDANCE: City Treasurer Aaron Anderson, City Attorney Chrissie Peterson, City Administrator Jim Snider, City Clerk Diana Tucker, Mayor Kevin Meade, Police Chief Dan Taylor, Fire Chief Keith Frank, City Engineer Keith Plavec MEDIA IN ATTENDANGE: Daily Ledger- John Froehling, Video Services by Joe Ginger OTHERS IN THE AUDIENCE: Dan Oaks, Scott and Tracy Snowman's, Jay Smith, Nina Nestlerode from the First Christian Church, Phil Fleming PLEDGE OF ALLEGIANCE OPENED THE MEETING FOLLOWED BY THE INVOCATION GIVEN BY NINA NESTLERODE FROM THE FIRST CHRISTIAN CHURCH ROLL CALL Yes No Absent Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x CONSENT AGENDA Minutes of Council meeting held July 5, 2011 Minutes of Clerical Committee meeting held June 12, 2011 Motion and second were made by Alderman Hartford/Pickel to accept the minutes with the correction and place the minutes on record The motion carried by voice vote and was unanimous. BILLS Motion and second were made by Alderman West/Fritz to accept and pay the bills as presented. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. TREASURER'S REPORT City Treasurer Aaron Anderson reported: City Treasurer Aaron Anderson reported the lune report reflects total available cash in the amount of $2,218,734.84. Total investments tota) 7.3 million. The general fund YTD surplus for the month of June is $1,639.00. The water/sewer fund reflects a loss of $67,140.00. 2 Motion and second were made by Alderman Ellis/West to accept the Treasurer's report as presented. The motion carried by voice vote and was unanimous. COMMITTEE REPORTS: FINANCE- ALDERMAN CRAIG WEST, CHAIRMAN SURPLUS EQUIPMENT-FIRE DEPARTMENT Chief Keith Frank explained this is a program from the federal government to replace current vehicles at no cost to the City. Vehicles often have low mileage and low use. The City would be responsible for maintenance, repairs, and licensing. There is no minimum or maximum amount of time to keep the vehicles. Opportunities to secure a good vehicle are short-lived, sometimes a matter of hours, so Chief Frank is looking for direction as to whether or not he can move to get a vehicle. Motion and second were made by Aldermen West/Hartford to approve the program for the surplus equipment. Discussion: Chief Frank explained that the program is basically a loan to the City. Once the City is finished with the equipment the City would return the vehicle or get approval to dispose of the equipment. HYDRANT TRACKING COMPU7ER PROGRAM-FIRE DEPARTMENT This is a computer program that coordinates with firehouse software that is currently being used. This is an additional module to use with the firehouse software. Motion and second were made by Aldermen West/Ellis to approve the $1200.00 for the program. 3 Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. HEALTH INSURANCE OPTIONS During last week's meeting Mr. Semonis presented the High Deductible Health Plan, with three additional options - HSA, the Spouse Opt-Out Program, and the Employee/Spouse Wellness Program. Three wellness programs were offered for comparison. MANAGEMENT TRAINING Proposals from Spoon River College and Liz Pollack Consulting were compared for management training for City department heads. SRC's bid of $2400.00 for six half-days of instruction was recommended over Pollack Consulting's bid of $3600.00. The training will be mandatory. Motion and second were made by Aldermen West/Nelson t to accept the proposal from Spoon River College for the management training for $2400.00. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. 4 AUDIT REPORT- MOTOR FUEL TAX FUND This is a procedural document from IDOT regarding Motor Fuel Taxes. The audit was prepared for 2003. Motion and second were made by Aldermen West/Nelson to approve the 2003 audit. The motion carried by voice vote and was unanimous. ALUMINUM DITCH BOX PURCHASE REQUEST The City has been operating without a ditch box for some time however it is critical for worker safety to have one. In recent past, work requiring a ditch box has been done through other contractors but now the City could do this work in-house. Six thousand dollars was budgeted for this item, but now actual estimates are coming in at $12,221.00 from CAT Altorfer. Motion and second were made by Aldermen West/Hartford to approve the aluminum ditch box purchase for $12,221.00. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. 5 SANITARY SEWER REPAIR- MAIN AND VINE With the milling and overlaying of Main Street from Ash Street to the high school, the manhole at this intersection needs to be repaired. The City would purchase all the materials, City crews would provide trucking of gravel/dirt, etc., and contractor would do the actual work. Keith Contacted Hoerr and Lavediere about doing the contract work. Lavediere construction gave a price of $17,300.00. Hoerr provided a letter of denial for the contract work. This is not a budgeted item and would be paid from the system maintenance budget. Bid Totals Below Leman Precast$1362.00 IMCO Precast $985.00 Motion and second were made by Aldermen West/Pickel to accept the bid from IMCO Precast in the amount of $985.00. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. 6 Motion and second were made by Aldermen West/ Hartford to accept the bid from Lavadere for $17,300.00 as the contractor. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Eliis x Aiderman Pickel x Alderman Hartford x The motion carried. 571 N 6T" AVENUE SANITARY SEWER RELOCATION BIDS The home at this address sits right on top of the sanitary sewer. Keith Plavec presented the bids of $4800 from Kinsel Excavating and $5200 from GM Mechanical. The homeowner would pay the contractor, and the City would reimburse the homeowner. Motion and second were made by Aldermen West/Ellis to accept the low bid from Kinsel Excavating for 4800.00 Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried. 7 LEGAL & ORDINANCE- ALDERMAN JEFF FRITZ, CHAIRMAN PERSONNEL POLICY REVISION- CITY EQUIPMENT An Ordinance will be presented later in the meeting. BECKHAM WATER PRE-ANNEXATION AGREEMENT- 2065 N MAIN The request was withdrawn from the homeowner. COMMUNITY & INDUSTRIAL DEVELOPMENT- ALDERMAN JEREMY PASLEY, CHAIRMAN REQUEST TO CLOSE EQST SIDE SQUARE/CHESTNUT- COVENANT COMMUNITY CHURCH- 2 EVENTS The Covenant Community Church requests the closing of the east side of the square from Ari's to Scrapbook Dreams for two events. The events are a Back-to-School BBQ on Friday, August 5 and their annual KidZone Carnival on Sunday, September 11. They would like to close the street to save wear and tear on the grass in the park, but also to provide room for the 9 inflatable's and ensure the safety of children attending. Alderman Schenck asked about liability insurance on the inflatables. They are being provided by Macomb Skateland. Attorney Peterson explained that the certificate of insurance from Macomb Skateland has not been received at this time. Motion and second were made by Aldermen Pasley/Schenck to approve the request to close East Side Square/Chestnut for the two events for the Covenant Community Church if they show the certificate of insurance. 8 FARLICK BUILDING WALL MURAL Recent discussion took place about having a mural painted on the Farlick building in the downtown area. Alderman Pasley asked how the mural would be paid. Mayor Meade explained that as part of the agreement with the Cook hotel the owners indicated they would put a coating on the wall and they will also pay for the mural on the wall. A theme was discussed for the mural that will blend with the rest of the downtown. Alderman Pasley discussed placing a copyright on the medallion part of the mural. Alderman Schenck discussed the possibility of having additional help with our plans to develop our community and the downtown area as a tourist attraction. The possibility of looking for an additional firm in connection with the Spoon River Partnership was further discussed. Having additional help to focus on tourism would benefit the City and the future plans for the community. Mayor Meade explained that he would like to see more buildings have murals. This will be placed on the next meeting for additional input. NEGOTIATIONS, GRIEVANCE & PERSONNEL- ALDERMAN DAVE PICKEL, CHAIRMAN Nothing for Council Action COMMUNICATIONS FROM MAYOR: SCHOOL BOARD MEETING Mayor Meade explained that he presented the school with a check to support the drug and alcohol program. The funds came from recent fines received by the city from area liquor establishments. 9 CHESTNUT STREET Mayor Meade explained that the City should be ready to open Chestnut Street soon and a ribbon cutting will be planned. The traffic pattern will be established prior to the opening of the street. MESQUITO SPRAYING Mosquito Spraying will begin next week. The City has not received any positive test results for West Nile Virus, however the spraying is a precautionary measure used to protect the community. The spraying will follow the garbage route Monday-Friday. COOIING CENTER Mayor Meade explained the Fulton County Health Department has been designated as a cooling center to help people escape the extreme heat that is currently in our weather forecast. NEW BUSINESS A RESOLUTION IN SUPPORT OF PROVIDING OPTIONAL PROGRAMS WITHIN THE CITY OF CANTON'S GROUP HEALTH Motion and second were made by Aldermen Ellis/Hartford to place the resolution on file. Roll Call AYES NAYS ABSENT Alderman Schenck x Alderman Pasley x Alderman Fritz x Alderman West x Alderman Nelson x Alderman Ellis x Alderman Pickel x Alderman Hartford x The motion carried 10 AN ORDINANCE AMENDING THE PERSONNEL POLICY FOR THE CITY OF CANTON, FULTON COUNTY, ILLINOIS (FIRST READING ADJOURNMENT Motion and second were made by Aldermen Nelson/Fritz to adjourn into executive session for the purpose of personnel and pending litigation. The motion carried by voice vote and was unanimous. EXECUTIVE SESSION -TO DISCUSS PERSONNEL AND PENDING LITIGATION D~ana Tucker, City C/erk Kevin Meade, Mayor 11