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HomeMy WebLinkAbout04-03-1985 Council Minutes 21 ~l A regular meeting of the Canton City Council was held on April 3rd 1985 in Council Chambers. PLEDGE OF ALLEGIANCE OPENED THE MEETING, FOLLOWED BY THE INVOCATION GIVEN BY CITY CLERK NANCY WHITES. Mayor Edwards asked for roll call at 6:30 p.m. Present: Aldermen Kovachevich, Hammond, Sarff, Workman, Carl, May, Horr. Absent: Alderman Savill, Mayor Edwards reported to council that Alderman Savill is in Ohio, it looks like he'll be going to work there. However, his residence will take a while to change and his family is still here, and I told him to let the month ride out. MINUTES OF MARCH 5TH MEETING. Motion by Alderman Hammond, second by Alderman Kovachevich, the minutes of March 5th be accepted and placed on file. Voice vote, motion carried. ~ MINUTES OF MARCH 19TH MEETTNG. Alderman Hammond called for a cor- ~ rection on page 214 under Legal & Ordinance committee report, the secottd paragraph. The words to be eliminated are... "that the peti- (V tion that was attached there seems to be some u~ncertanity on the W part of," Then add the words... "Of havittg differences in the m petition that was attached and a different petition that was sub- Q mitted later was the reason for the denial of this ordinance," The sentence would then read... "Due to the fact of having differences in the petition tha~ was attached and a diff~rent petition that was submitted later was the reason for the denial of this ordinance." On page 215 under 01d Business, the last paragraph, the words to el.iminate..."1`4ayor Edwards said the motion and second agreed to amend the motion to read." The sentence would then read... " Alder- " man Sarff agreed to amend the motion to table the ordinance indefin- itely but know laCer then September 17th and the second by Alderman Savill agreed to the amendment." Motion by Alderman Hammond, second by Alderman Horr the minutes of Ma.rch 19th be accepted and placed on filed as amended. Voice vote, motion carried. COMMUNICATIONS FROM CLIFF SAGASER - CITY ENGINEER. The 1985 MFT program normally is planned to cost $187,034.89. When we first start~ working with the program for the year we had an estimate of $~~,000, and I want to keep it in the area of below $200,000, and I would like ~o get the amount to $180,000, and I have been able to reach $187,000. In working with this we decided to present to the city a means of helping the city in a financial situation to the extent of around $75,000 for one year, I'm suggesting this to you, its your choice, In doing this, what we have done is added on an expenditure not normally their of $1?(~,014.64 added to the $187,000 which would make a total program for the year of $289,049.53. This $102,000 is with the approval of the Department of Transpor~a~ion. These items I will quote to you are authorized things you can spend MFT money for if you so choose. These items normally in the past are paid for out of the general fund. The $102,000 is described in two ways: Amount of $27,000 This $27,000 figure you would normally have spent out of the general fund . These Items are: l. Concrete for patching streets 2, Cold patch Have to be 3. Signs and post left at 4. Crack filler $4,000 5. Rock (1) type 6. Salt 7. Paint Suggest you spend MFT money to buy these items to help the general fund. . 2 2- o CONTINUED APRIL 3RD, 1985 Amount of 575,000 Suggest doing this for one year, ~ 1. Paying yourself for equipment, manpower and fuel that is used on MFT steets for the calendar year of 1985. 2, The items selected to make use o~ this : a) Plowing snow/t~uck b) Blading snow/grader c) Sweeping the streets You do this work anyway and the expense of running this equipment is shared totally by the general fund. The reason these are eligible for MFT reimbursement...you are norm- ally suppose to be taking thi,s money and pu~C it in reserve to buy ~hese pieces of equipment or for repairs, We have not been doing this. What this will do for you this year, allow you ~o take $75,000 from your MFT account, pay yourself for the services that you did for yourself on the MFT sheets, put the money in the general fund and use it for anything you desire. The $27,000 that was talked about first, will be for material the city would have bought anyway. The reason the items under the $27,000 have to be less then $4,000 is because we have to accept bids thru the IDOT standards and specifications, The resolution for MFT that is on the agenda, the sum of $290,000 if you so approve, would be the amount placed in the resolution. We have presently approximately $330,000 in our MFT funds. Each month we receive between $18,000 -$20,000. If you try to do this consecutively several years in a row, what you;11 wind up doing, (we get about $220,000 per year for MFT work) if you pull $100,000 ' out every time and put it in the general fund your only going to have $120,000 to repair s~reets, The Mechanical committee has heard this and wil.l make their recom- mendations later. Mayor Edwards asked if the items that you gave us are monies already spent? Cliff responded with yes and no, for example the snow removal we have estimated the cost at a total of $3,915 based on what we've already used this year. Mayor Edwards asked if passage of the resolution is needed to bless these funds? Cliff answered that IDOT has approved it, the city has to pass the resolution and they have to endorse it official.ly and we have to have our le~~in~. Received a notice from the Soil Conservation, regarding our property of the 412 acres of ground in the Enterprise Zone and is farmable. They want to know if the city wants to enter the wheat program. Several farmers had asked also what we were going to do, they were interested in a cash rent type basis for farming it. I'm asking what you want to do with it? Last year we spent $1,750 on it and did not receive anything from it. The Hope Project of Fulton County are wanting to work with the city again this year with the summer youth program. These are kids from 14 years to age 21. They'll be starting work June lOth for 8 consecutive weeks. Motion by Alderman Sarff, second by Alderman Hammond to enter this agreement with the Hope Project. Discussion. Mayor Edwards asked if they were court supervision kids? Cliff said they're kids that come from low income families, Voice vote, motion carried. CONTINUED APRIL 3RD, 1985 There are ten houses in Fairview Heights that are not connected on with city water and sewer. Would need some response from the committee on this, as our ordinance says on~ Ching, and were not doing it. They have been given ttotice to hook on but they have not done so. There is a broken electrical line at Sycamore and Aspen Drive, a local electrician will be asked to check it and bring the price to the committee as this is not an emergency. A preliminary drawing of the intake tower structure is available for the council, its hanging on the wall of the council chambers. Mayor Edwards reported that Dave Dorgan Budget Adminstrator is covering the Economic Development Corporation meeting tonight, that is the reasan for his absence. ~ COMMITTEE REPORTS: ~ N Public Safety & Traffic. ~1.~ m Council Action Q None. Streets & Garbage, Council Action None. Public Works - Water & Sewer. Council Action Motion by Alderman May, second by Alderman Workman, we purchase the NCR computer with software and hardware at a cost of $34,390, maintenance contract at $3,868 per year and ~raining cost and mileage. Discussion. Pat Wright City Treasurer said the cost for software and hardware is $34,390, maintenance contract is $3,868 per year. The committee recommended the purchase of the • computer to the council. Training cost is $38.20 per hour plus mileage. Alderman Carl said the motion was to purchase, he wanted to know if that was outright or paymen~s? Alderman May said it would be purchased outright. Alderman Carl said he would like to see the Finance committee make the determination as to the proper level of purchasing, whether it be the payment plan or outright purchase. Alderman Carl said to Pat Wright City Treasurer that if we spend the money outright and another item comes along, what do we do then? Pat Wright answered Chat she didn't know of any item down the road that we don't have the money for at this time. What ~rou intend to do with the intake tower, you have not addressed yet. Alderman Carl said that is what he is concerned abo~xt. Alderman Carl stated that the towns that Cliff Sagaser and Ray Mc- Kinney had surveyed and received recomanendations from, how many towns had the type of machine that has been recommended for purchase? Cli~~ answered (after receiving the in.formation .from Elaine Scott) eleven to twelve communities. The mover and second would not add to their motion the financial method of paymen~. ~ Motion by Alderman Carl, second by Alderman Kovachevich, to amend the motion to send back to the Finance committee for the determina- tion of the method of purchasing. Roll call for the amendment. AYES: Alderman Horr, May, Carl, ~~Torkman, Sarff, Hammond, Kovachevich. NAYS: None. Motion carried. 7 ayes 0 nays 1 absent. Roll call for the motion to purchase the computer. AYES: Aldermen Kovachevich, Hammond, Sarff, Workman, May. NAYS: Aldermen Carl, Horr. Motion CONTINUED APRIL 3RD, 1985 carried. 5 ayes 2 nays 1 absent. Lake, Building & Grounds, Council Action ' None. COMMUNICATIONS FROM MAYOR EDWAR.DS. Mayor Edwards reported that he had received a le~Cter from David Espinoza which was received to late to take to the committee. Mr. Espinoza wants to have a bait shop at the old boat dock. He would carry liability insur- ance, post signs, maintain it. Ra.y McKinney Water Supt, said that if we can get some money out of the building its find with him. Motion by Alderman Carl, se to authorize the staff to negotiate with David Espinoza. Discussion. Jim Malmgren City Attorney said he would want ~o issue a permit that could cancel at any time and would have to be approved by a res- olution. Roll call. AYES: Aldermen Horr, May, Carl, Workman, Sarff, Hammond, Kovachevich. NAYS: None. Motion carried. 7 ayes 0 nays 1 absent. Mayor Edwards recognized Alderman elect Linda Zilly and Peter Falcone, and said they would be notified of taking the oath of office. OLD BUSINESS: ORDINANCE - REQUESTING ANNEXATTON OF PROPERTY LOCATED AT 1122 SOUTH AVENUE B. FOR JAMES H. STMMONS. Second readin~, read by title. Motion by Alderman Horr, second by Alderman May, the ordinance be placed on its passage. Roll call. AYES: Aldermen Kovachevich, Hammond, Sarff, Workman, Carl, May, Horr. 1`~otion carried. 7 ayes 0 nays 1 absent. Ordinance being ~k1055. ORDINANCE - GRANTING A SPECIAL USE PERMIT FOR THE OPERATION OF AN ACCOUNTING OFFICE AT ADDRESS OF 224 S. 1ST AVENUE. Second reading, read by title. Motion by Alderman ~aorkman, second by Alderman May the ordinance be placed on its passage. Roll call. : AYES: Aldermen Horr, May, Carl, Workman, Sarff, Hammond, Kovac- hevich. NAYS: None. Motion carried. 7 ayes 0 nays 1 absent. Ordinance being ~~1056, NEW BUSINESS: RESOLUTION - FOR MAINTENANCE OF STREETS AND HIGHWAYS WITH MOTOR FUEL TAX FUNDS. First reading, read by title. Cliff Sagaser City Engineer reported that he had given an amount to be added to the resolution to ~Che city clerk, but wanted the figure round- ed off to $300,000. Alderman Hammond asked if this obligated the city, or does this go thru with the proposed one time placement of $10,~'`;~00? Mayor Edwards answered that if we pass i~, we send ~he resolution to DOT for their approval. Alderman Hammond stated that he has a concern with this, he under- ' stands the intent of it, and Cliff is to be commended, but we find ourselves in very serious financial straights at this point. One of the things that's been done over the past several years is using Revenue Sharing Funds which all of a sudden is drying up, and I can see us getting to the point of relying on MFT funds. I'm really not in favor of putting this money into the general fund, it needs to go towards improvement of the streets as they exist, rather then as Cliff outlined the different things they could be used for, 2 ~..3 CONTINUED APRIL 3RD, 1985 and I'm not in favor of tha.s resolution as long as it includes the $102,000. Cliff said maybe you would like to change your mind and be in favor of the $27,000 material expendi~ure out of MFT because all of that does go back on the streets, and we would not be paying ourselves for the rental of our equipment. Alderman Hammond said he could live with that and its probably a better expense. I still feel that we need to put all the funds we can toward direct improvements rather than pay ourselves rental, we've gotten ourselves into a bad habit. Aldrman Carl said he could live with the $27,000, but could not support the $75,000, Motion by Alderman Hammond, second by Alderman Kovachevich, we authorize the approximate $27,000 proposed by Cliff for material reimbursement, for the rental of equipment and operator ~ime the reimbursement be restricted, and include if possible street main- (,Q tenance in adding on streets to the program. Discussion. Alder- ~ man Hammond said his motion was to restrict, and not use those ~ funds for rental. W Alderman Carl said he had problems with the $75,000 total. Alderman Hammond said he didn't care if the figure was used, just m that we don't pay ourselves for rental of equipment and operator Q time. Roll call. AYES: Aldermen Kovachevich, Hammond, Sarff, Workman, Carl, May, Horr, NAYS: None. Motion carried. Mayor Edwards said he recommends we make the resolution $230,000 to allow for a cushion. Motion by Alderman Carl, second by Alderman Sarff, that the reso- lution be approved with the figure of $230,000. Roll call, AYES: Aldermen Horr, May, Carl, Workman, Sarff, Ham- mond, Kovachevich. NAYS: None. Motion carried. 7 ayes 0 navs 1 absent. Resolution being ~~1067. RESOLUTION - OMMITTED SERVICE CREDIT -IMRF - RHONDA VOGEL MAYOR'S SECRETARY, First reading, read by title. Motion by Alderman Horr, second by Alderman Sarff, the resolution be adopted. Roll call. AYES: Aldermen Kovachevich, Hammond, Sarff, T~Torkman, Carl, May, Horr. NAYS: None, Motion carried. 7 ayes 0 nays 1 absent. Resolution being ~~1068. RESOLUTION - OMMITTED SERVICE CREDIT - JIM MALMGREN - CITY ATTORNEY Motion by Alderman Hammond, second by Alderman Kovachevich, the resol.ution be adopted, Roll call. AYES: Aldermen Horr, May, Carl, Workman, Sarff, Harmnond, Kovachevich. NAYS: None. Motion carried, 7 ayes 0 nays 1 absent. Resolutio~. being ~~1069. RESOLUTION - FRIENDSHIP FESTIVAL ASSOCIATION TO HAVE A PARADE SEPTEMBER 7TH. First reading, read by title. Motion by Alderman Horr, second by Alderman Workman, the resolution be adopted. Discussion. Alderman Carl called attention to page 2, 7th para- graph whereby the city agrees to assume all liabilities and pay all cl$ims for any damage which shall be occasioned by the closing of the streets. Mayor Edwards asked if we could change the blanks? Chief Robert Molleck said he doubt it? Jim Malmgren City Attorney said that this form is what we now have to use and is supplied by the IDOT, Mayor Edwards s~.~d he recommends the resolution be tabled until the next meeting. Motion and second withdrawn, Motion by Alderman Horr, second by Alderman Workman, the resolution lay over to the next council meeting. Voice vote, motion carried. ~ 2 CONTINUED APRIL 3RD, 1985 RESOLUTION - IN SUPPORT OF THE 'BULLD ILLINOTS' PROGRAM. First reading, read by title. Motion by Alderman Carl, second by Alderman Hammond, the resolution be adopted, Voice vote, motion carried. Resolution being ~~1070. RESOLUTION - AUTHORIZING THE TRANSFER OF MONEY FROM THE SPECIAL ASSESSMENTS FUND TO THE GENER.AL COR~ORATE FUND. First reading, read by title. Pat Wright City Treasurer said ~he money that's in the special assessment fund was payment that was made as a delinquent assessment and the purchaser sold Che house. We don't have anymore special assessments, The general fund had to make it up, so were paying back the general fund and eliminating the special assessment account, Motion by Alderman Kovachevich, second by Alderman Hammond, the resolution be adoptec~. Roll call. AYES: Aldermen Kovachevich, Hammond, Sarff, Workman, Carl, May, Horr. NAYS: None. Motion carried. 7 ayes 0 nays 1 absen~C. Resolution being ~~1071. ORDINANCE - PROVIDING FOR THE TIME OF QUALIFICATIONS OF NEWLY ELECTED OR APPOINTED NNNICIPAL OFFICIALS. First reading, read by title. Jim Malmgren City Attorney reported that we have a gtate Statute that says: "The terms of elec~ed municipal officers shall commence at the first regular or special meeting of the corporate authorities during the month of April following the proclamation of the results of the regular municipal elction at which such officers were elected, except as may otherwise be provided by ordinance fixing the date for inauguration of newly elected officers of a municipality. No such ordinance shall fix the time for inauguration of newly elected officers later than the first regular or special mee~ing of the corporate authorities in the month of May following such election." Jim reported that we have ano~her Statute that says the newly elected shall qualify for the office for which they were elected within 10 days after the clerk sends a notice saying you were elected. That notice has to go out within 5 days after the election results are known. What it means is by the 20th of April these people have to qualify, They have to physically take the oath, they have to physically sign the oath. If they don't do that they fail to qualify during that time period and the office becomes vacant. So ~ahat it means is, were going to have to have a private swearing in of the newly elected, or a public swearing in at our next council. meeting. Physically seat them and have them then assume the duties of the office at the first regular meeting in May. ORDINANCE - AUTHORIZING AND DIRECTING THE SALE OF CERTAIN PERSONAL PROPERTY OWNED BY THE CITY. First reading, read by title. Alderr.lan Sarff stated that he would not be able to attend the Clerical committee meeting on April llth. ADJOURNMENT: Motion by Alderman Kovachevich, secon d by Alderman Hammond to adjourn. Voice vote, motion carried, Council adjourned at 8:03 p.m. , . T CL K APPROVED . ~~~C~-~ MAYO R